Executive Assistant Job at JMark Services, Inc. in Honolulu

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Executive Assistant (TS/SCI Eligible)

Location: Honolulu, HI

Clearance: Active TS/SCI preferred; TS/SCI eligibility required

Position Overview

JMark Services is seeking a high‑performing, mission‑focused Executive Assistant to provide direct support to an O‑7 Strategic Force Initiatives Commander (SFI/CC). This role anchors the front office, drives operational rhythm, and ensures senior leadership has seamless, proactive support in a dynamic, high‑tempo environment.

The ideal candidate operates with precision, composure, and discretion — managing sensitive information, complex schedules, stakeholder engagements, and mission‑critical administrative functions. This is a key position supporting senior military leadership, requiring impeccable judgment and the ability to anticipate needs before they arise.

Key Responsibilities

Executive‑Level Support

• Serve as the primary executive assistant to the SFI/CC, enabling optimal workflow and daily operational efficiency.
• Support decision‑making processes by prioritizing actions, preparing materials, and ensuring timely delivery of information.

Calendar, Scheduling & Engagement Management

• Manage and deconflict the Commander’s calendar with meticulous precision.
• Coordinate high‑visibility meetings with host nation leaders, senior DoD officials, Congressional visitors, and other key partners.
• Prepare agendas, briefing packets, read‑ahead materials, and ensure engagements run smoothly from planning through execution.

Communication & Liaison Functions

• Act as the central conduit for information flow into and out of the Commander’s office.
• Relay directives, decisions, and requests with accuracy, professionalism, and diplomatic tact.
• Build and maintain positive working relationships with internal and external stakeholders.

Front Office & Administrative Management

• Draft, edit, route, and track official correspondence.
• Maintain official files, task trackers, and record‑keeping systems in compliance with organizational standards.
• Manage day‑to‑day office operations and uphold an organized, efficient command environment.

Battle Rhythm & Workflow Optimization

• Maintain awareness of operational timelines, milestones, and deliverables.
• Track suspenses, synchronize staff activities, and ensure timely completion of all assigned tasks.

Event, Meeting & Travel Coordination

• Coordinate logistics for domestic and international travel, ceremonies, and senior‑level events.
• Oversee itineraries, protocol requirements, transportation, lodging, and documentation.

Confidentiality & Professional Integrity

• Handle classified and sensitive information with absolute discretion.
• Uphold the highest standards of professionalism, integrity, and trustworthiness.

Required Qualifications

• Proven experience as an Executive Assistant or senior administrative professional supporting high‑ranking leaders (military, government, or public sector strongly preferred).
• Exceptional organizational skills with the ability to manage complex schedules, competing priorities, and tight deadlines.
• Outstanding written and verbal communication skills; polished professional demeanor.
• Demonstrated discretion and judgment in handling sensitive or classified information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and modern office management tools.
• Uncompromising attention to detail and accuracy.
• U.S. citizenship and TS/SCI eligibility required.

Preferred Qualifications

• Previous experience supporting General Officers, SES executives, or senior DoD leadership.
• Familiarity with military customs, courtesies, and organizational structures.
• Experience coordinating high‑visibility meetings, events, and senior leadership engagements.
• Strong interpersonal skills with the ability to foster positive relationships across diverse organizations.
• Proactive, solutions‑oriented mindset with the ability to anticipate needs and adapt quickly.

Why JMark

Join a mission‑driven, forward‑thinking team committed to excellence in defense, national security, and strategic readiness. At JMark, we empower our people to deliver impact, innovate boldly, and serve with integrity.

Seniority level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• Administrative
• Defense and Space Manufacturing

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