Anyscale
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Executive Assistant
role at
Anyscale .
At Anyscale, we're on a mission to democratize distributed computing and make it accessible to software developers of all skill levels. We’re commercializing Ray, a popular open‑source project that's creating an ecosystem of libraries for scalable machine learning. Companies like OpenAI, Uber, Spotify, Instacart, Cruise, and many more use Ray in their tech stacks to accelerate AI applications into the real world.
Anyscale is looking for an enthusiastic and team‑oriented Executive Assistant to join at our San Francisco office. You’ll be partnering with three members of our Leadership Team and working with key stakeholders across the company to proactively manage schedules, priorities, and resolve administrative and operational needs before they arise. The right person for this role is a professional with strong interpersonal skills who thrives in a fast‑paced startup environment, brings a can‑do attitude, and has a collaborative spirit.
Responsibilities
Managing multiple complex calendars, including scheduling, organization, and prioritization to best leverage executives’ time.
Planning, booking, and managing travel.
Creation, management and tracking of expenses, including a comprehensive understanding of expense policy.
Working with internal and external stakeholders as needed for ad‑hoc projects.
Partnering with cross‑org partners and/or vendors to provide support for company events.
Partnering closely with the admin team.
Handling confidential and non‑routine information and facilitating communication between appropriate departments.
Contracts support, including uploading and ushering contracts through review and signature process.
Partnering with our office manager to provide an optimal experience to the team in our Palo Alto office, including greeting external guests, tracking and stocking office consumables, monitoring deliveries and maintenance.
Minimum Qualifications
BA/BS degree or equivalent work experience.
7+ years of experience, with at least 2 years working with a VP‑level leader in any sized business or a Director‑level in a global business.
Prior experience supporting 2+ executives.
Palo Alto / San Francisco Bay Area based.
Superior organizational skills, attention to detail, and timely follow‑through on all tasks.
Problem solver with strong analytical skills.
Works well under pressure in a fast‑paced environment.
Strong communication skills and ability to interact with internal and external partners.
Team‑oriented mindset with a genuine interest in learning by helping.
Preferred Qualifications
Prior experience working at a startup.
Prior experience working in tech.
Proficiency with Google Workspace and Slack.
#J-18808-Ljbffr
Executive Assistant
role at
Anyscale .
At Anyscale, we're on a mission to democratize distributed computing and make it accessible to software developers of all skill levels. We’re commercializing Ray, a popular open‑source project that's creating an ecosystem of libraries for scalable machine learning. Companies like OpenAI, Uber, Spotify, Instacart, Cruise, and many more use Ray in their tech stacks to accelerate AI applications into the real world.
Anyscale is looking for an enthusiastic and team‑oriented Executive Assistant to join at our San Francisco office. You’ll be partnering with three members of our Leadership Team and working with key stakeholders across the company to proactively manage schedules, priorities, and resolve administrative and operational needs before they arise. The right person for this role is a professional with strong interpersonal skills who thrives in a fast‑paced startup environment, brings a can‑do attitude, and has a collaborative spirit.
Responsibilities
Managing multiple complex calendars, including scheduling, organization, and prioritization to best leverage executives’ time.
Planning, booking, and managing travel.
Creation, management and tracking of expenses, including a comprehensive understanding of expense policy.
Working with internal and external stakeholders as needed for ad‑hoc projects.
Partnering with cross‑org partners and/or vendors to provide support for company events.
Partnering closely with the admin team.
Handling confidential and non‑routine information and facilitating communication between appropriate departments.
Contracts support, including uploading and ushering contracts through review and signature process.
Partnering with our office manager to provide an optimal experience to the team in our Palo Alto office, including greeting external guests, tracking and stocking office consumables, monitoring deliveries and maintenance.
Minimum Qualifications
BA/BS degree or equivalent work experience.
7+ years of experience, with at least 2 years working with a VP‑level leader in any sized business or a Director‑level in a global business.
Prior experience supporting 2+ executives.
Palo Alto / San Francisco Bay Area based.
Superior organizational skills, attention to detail, and timely follow‑through on all tasks.
Problem solver with strong analytical skills.
Works well under pressure in a fast‑paced environment.
Strong communication skills and ability to interact with internal and external partners.
Team‑oriented mindset with a genuine interest in learning by helping.
Preferred Qualifications
Prior experience working at a startup.
Prior experience working in tech.
Proficiency with Google Workspace and Slack.
#J-18808-Ljbffr