Job Description - Executive Assistant (17908)
About Us: AAR Corp. (NYSE: AIR) is a global aerospace and defense aftermarket solutions company that employs more than 6,000 people across over 60 sites in over 20 countries. Headquartered in the Chicago, Illinois area, AAR supports commercial and government customers in more than 100 countries through four operating segments: Parts Supply, Integrated Solutions, Repair and Engineering and Expeditionary Services. AAR’s purpose is to empower people to build innovative aerospace solutions today so you can safely reach your destination tomorrow. The company’s mission is to go above and beyond to provide value-driven aerospace aftermarket solutions to meet the evolving needs of our customers worldwide. AAR constantly searches for the right thing to do for its customers, employees, partners and for society.
Executive Assistant - 17908
Description
SUMMARY – Responsible for initiating and coordinating the administrative functions required in providing administrative assistance to Senior Management Personnel.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Provide administrative support and act in a confidential capacity.
- Interface with investors, bankers and senior executives at various companies (internally and externally).
- Independently compose reports and correspondence.
- Sign on behalf of superior, as delegated, his or her name to correspondence, requisitions, vouchers, and other forms of consequence.
- Screen incoming calls, correspondence and respond independently when possible.
- Transcribe and type correspondence, reports and other documents.
- Fax correspondence, reports and other documents.
- Coordinate activities including scheduling meetings, setting up conference calls, dealing with overseas clients, and arranging travel itineraries, domestic & international.
- All other duties as assigned.
CORE COMPETENCIES
- Commitment to company values and ethics.
- Dependability: personally responsible, completes work in a timely manner, and performs tasks accurately.
- Motivation: must maintain a positive attitude and strong work energy.
- Organization: very detail oriented and always comes prepared.
- Communication: excellent interpersonal and oral and written communication skills.
- Initiative: plans work and carries out tasks without detailed instructions, prepares for problems or opportunities in advance, undertakes additional responsibilities.
- Problem solving: ability to develop and implement new ideas to improve processes.
- Analytical skills: must be able to gather information and use data to determine cause and effect for complex problem solving.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Discretion, reliability, loyalty, flexibility and confidentiality a must.
- Good communications and organizational skill.
- Ability to work in a fast paced environment.
- High energy.
- Strong work ethic; highly professional demeanor.
- Typing 60 wpm or more.
- Shorthand or speed writing a plus.
- PC proficient: Word, Excel, and Power Point.
- All other miscellaneous duties as required.
EDUCATION and/or EXPERIENCE
Associate degree (A.A.) or equivalent from two‑year college or technical school; or four years related experience and/or training; or equivalent combination of education and experience.
PHYSICAL DEMANDS/WORK ENVIRONMENT
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be regularly required to sit, stand, bend, reach and move about the facility. The environmental characteristic for this position is an office setting. Candidates should be able to adapt to a traditional business environment.
Job
Administrative
Primary Location
United States-Florida-Miami-Miami- Aircraft Services
Schedule
Full‑time
Overtime Status
Non‑exempt
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.