High School Treasurer Secretary C Job at School District U-46 in Streamwood

Position / Title: High School Treasurer Secretary C Bargaining Unit: DUSA Department/Location: Secondary Schools Instruction and Equity Calendar Days: 260 Reports To: Building Principal JD Revision Date: 02/20/2024 Supervises: N/A Function / Position Summary The secretary is a critical role and is expected to organize, establish and maintain an environment that is responsive and respectful to students, staff, parents, and community partners. The secretary ensures safe and effective school operations through office management, communications, collaboration with other staff, and directed procedures. The person in this position must exercise strong time management, multitasking, and prioritizing skills while upholding School District U-46 ICARE Standards and utilizing excellent verbal and written communication skills to ensure all timelines are met. Maintain confidentiality of student/staff information in the school and community. Job Duties / Responsibilities Process a variety of documents and materials for dissemination to appropriate parties (i.e. parking tags). Process vendor invoices in accordance with the Board of Education calendar. Reconcile bank statements. Collect, deposit, and post student fee payments for registration, annual events, and other school related matters, tracking all on spreadsheets. Monitor and communicate past due monetary obligations with parents and students. Serve as building cashier. Complete monthly, quarterly, and year-end reports for Financial Services Department and the Board of Education. Maintain the daily transactions of deposit and disbursement all school related expenses including general rotation fund, athletic revolving funds, and other school accounts. Assist and supervise the registration process at the beginning of the year. Monitor daily bank activities and make weekly deposits to the bank. Prepare for annual audit of accounts. Perform the duties of the sub caller in their absence, requiring a 6:00am start time. Aide in the checking in and out of books by students for the school as assigned. Other duties as assigned. Education High School diploma or equivalent required. Associates degree preferred. Experience / Knowledge Ability to work well in a fast-paced professional environment and operate with a sense of urgency in accomplishing goals and objectives while maintaining a customer focus. Working knowledge of Microsoft Office suite and Google applications. Ability to manage multiple concurrent projects, setting priorities to meet assigned timelines. Familiar with online student information systems (i.e. Infinite Campus) preferred. Bilingual English/Spanish written/verbal (preferred). Physical Demands Ability to work on a computer/telephone over the major portion of the day. Ability to lift up to 25 pounds. SECRETARIAL CLASSIFICATION CRITERIA (As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education) CLASSIFICATION A Ability to communicate and interact with staff and co-workers in a professional manner Demonstrates positive customer service skills Demonstrates confidentiality Ability to work independently Ability to prioritize tasks Demonstrates organizational skills Keeps accurate filing Maintain appropriate inventories and online file management Able to use office machines (ex. laminator, fax, intercom, phone, copier) Accurate typing/keyboarding Working knowledge of computer programs Willingness and ability to learn CLASSIFICATION B Perform reception duties Perform student attendance duties Utilize excellent written and verbal communication skills (parents, staff and students) Responsible for tracking and balancing building/department expenditures (if applicable) Working knowledge of computer programs Word and Excel Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.) CLASSIFICATION C Demonstrates appropriate decision making in support of or in absence of director or supervising administrator Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building Proficient in specialized computer programs and applications Responsible for creating and initiating written and verbal communication (community and district officials/representatives) Responsible for maintaining director or supervising administrator calendar/schedule (if applicable) Responsible for office management, environment, staff, finances (banking and financial software) Ultimately responsible for coordination, organization, facilitation of district level department/building Terms of Employment This is a 12 month position. Salary and benefits as established by the Board of Education. Additional Information This position is a full time 8 hour a day M_F positiion. This position is elgilbe for benefits insurance and pension. The starting hourly rate is $18.65. #J-18808-Ljbffr