Northwestern University
Associate Research Administrator
Northwestern University, Chicago, Illinois, United States, 60290
Associate Research Administrator
Department: MED-Medical Social Sciences
Salary/Grade: EXS/6
Target hiring range: $56,782 - $70,978 per year. Offered salary based on education, experience, skills, internal equity and market data.
Job Summary
Provides administrative assistance and routine problem‑solving in support of the unit's research programs and mission. Assistance may include preparation and/or submission of routine research proposals, grants and/or contracts according to standard practice or general instruction. May assist with or complete proposal submissions, prepare information used in grant budgets, process and project financial transactions, and effort reporting activities.
Please Note
Supervisor provides objectives, deadlines and specific instructions only for new, difficult and/or unusual work. Work is reviewed upon completion and only occasionally to verify technical accuracy & compliance with practice, policy, and procedures. EE informs supervisor of ongoing progress and/or potentially controversial matters.
Specific Responsibilities
Administer entire research projects such as single‑PI basic proposals, grants and/or contracts.
Assist with components of multi‑PI or multi‑unit proposals, grants and/or contracts.
Manage NIH RO1 (approx $250K/yr over 5 yrs.) and NIH R21 (approx $150K/yr over 2 yrs.).
Handle foundation and NSF grants, fellowships.
Pre‑award: review solicitation, organize proposal, renewal, resubmission applications, complete NU OSR forms, and entire application for smaller, less‑complicated proposals.
Post‑award: administer research grants and/or contracts, review account establishment, expenditures, track formal re‑budgeting, coordinate core resource account setup and maintenance, prepare data for interim and final financial/technical progress reports, participate in account closeout activities, monitor project under/overspending, communicate with PI, unit and project personnel, OSR, ASRSP, sponsor.
Financial: review or approve transactions, reconcile standard budget & payroll information, prepare payroll journals for funding salary from sponsored projects, coordinate signatures on 90‑day letters required when transactions are not timely.
Human Resources: process paperwork associated with hiring, termination, orientation of new employees.
Compliance: resolve standard compliance problems, become familiar with regulations involving research safety, animal and human subjects, alert supervisor to higher risk compliance issues.
Miscellaneous: perform other duties as assigned.
Minimum Qualifications
Successful completion of a full 4‑year college/university program leading to a bachelor’s or higher degree, or an appropriate combination of education and experience.
1 year financial or administrative support experience in a research environment or other relevant experience.
Minimum Competencies
Organization, time management, detail oriented
Multi‑tasking, communication
Benefits
Northwestern offers meaningful, competitive, high‑quality health care plans, retirement benefits, tuition discounts, etc. Visit https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work‑Life And Wellness
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt healthy lifestyles. We support flexible work arrangements where possible and programs to help locate and pay for quality childcare and senior/adult care. Visit https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development
Northwestern supports employee career development in all circumstances, whether on campus or at home. If you’re interested in developing your professional potential or continuing formal education, we offer a variety of tools and resources. Visit https://www.northwestern.edu/hr/learning/index.html to learn more.
Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern’s non‑discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.
#J-18808-Ljbffr
Salary/Grade: EXS/6
Target hiring range: $56,782 - $70,978 per year. Offered salary based on education, experience, skills, internal equity and market data.
Job Summary
Provides administrative assistance and routine problem‑solving in support of the unit's research programs and mission. Assistance may include preparation and/or submission of routine research proposals, grants and/or contracts according to standard practice or general instruction. May assist with or complete proposal submissions, prepare information used in grant budgets, process and project financial transactions, and effort reporting activities.
Please Note
Supervisor provides objectives, deadlines and specific instructions only for new, difficult and/or unusual work. Work is reviewed upon completion and only occasionally to verify technical accuracy & compliance with practice, policy, and procedures. EE informs supervisor of ongoing progress and/or potentially controversial matters.
Specific Responsibilities
Administer entire research projects such as single‑PI basic proposals, grants and/or contracts.
Assist with components of multi‑PI or multi‑unit proposals, grants and/or contracts.
Manage NIH RO1 (approx $250K/yr over 5 yrs.) and NIH R21 (approx $150K/yr over 2 yrs.).
Handle foundation and NSF grants, fellowships.
Pre‑award: review solicitation, organize proposal, renewal, resubmission applications, complete NU OSR forms, and entire application for smaller, less‑complicated proposals.
Post‑award: administer research grants and/or contracts, review account establishment, expenditures, track formal re‑budgeting, coordinate core resource account setup and maintenance, prepare data for interim and final financial/technical progress reports, participate in account closeout activities, monitor project under/overspending, communicate with PI, unit and project personnel, OSR, ASRSP, sponsor.
Financial: review or approve transactions, reconcile standard budget & payroll information, prepare payroll journals for funding salary from sponsored projects, coordinate signatures on 90‑day letters required when transactions are not timely.
Human Resources: process paperwork associated with hiring, termination, orientation of new employees.
Compliance: resolve standard compliance problems, become familiar with regulations involving research safety, animal and human subjects, alert supervisor to higher risk compliance issues.
Miscellaneous: perform other duties as assigned.
Minimum Qualifications
Successful completion of a full 4‑year college/university program leading to a bachelor’s or higher degree, or an appropriate combination of education and experience.
1 year financial or administrative support experience in a research environment or other relevant experience.
Minimum Competencies
Organization, time management, detail oriented
Multi‑tasking, communication
Benefits
Northwestern offers meaningful, competitive, high‑quality health care plans, retirement benefits, tuition discounts, etc. Visit https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work‑Life And Wellness
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt healthy lifestyles. We support flexible work arrangements where possible and programs to help locate and pay for quality childcare and senior/adult care. Visit https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development
Northwestern supports employee career development in all circumstances, whether on campus or at home. If you’re interested in developing your professional potential or continuing formal education, we offer a variety of tools and resources. Visit https://www.northwestern.edu/hr/learning/index.html to learn more.
Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern’s non‑discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.
#J-18808-Ljbffr