Ivy Rehab Network
Contract Administrator & Legal Operations Specialist
Ivy Rehab Network, White Plains, New York, United States
Contract Administrator & Legal Operations Specialist
Position Summary
Join Ivy Rehab’s dedicated team where you’re not just an employee, but a valued teammate! Together, we provide world‑class care in physical therapy, occupational therapy, speech therapy, and applied behavior analysis (ABA) services. Our culture promotes authenticity, inclusion, growth, community, and a passion for exceptional care for every patient.
Location New York
Job Description
We have an exciting opportunity to join our team as a Contract Administrator & Legal Operations Specialist! This position reports directly to the Senior Associate Counsel and is pivotal to maintaining the efficiency and compliance of the Legal and Compliance functions. You will be the primary steward of the contract lifecycle management process, with emphasis on vendor agreements, minority investor documentation, and the administrative operations of the legal department. This role works in a fast‑paced, results‑driven environment that fosters employee growth and career development.
Remote work is available.
Core Attributes & Cultural Fit
Process‑Oriented Mindset: Passion for creating and optimizing workflows to enhance efficiency across the legal function.
Ownership and Accountability: Thrive in a culture of true accountability, driving action and delivering measurable results on contract turn‑around times.
Team Collaboration: Create a collaborative culture, effectively supporting attorneys and business partners across all departments.
Detail‑Driven Execution: Exceptional focus on accuracy, consistency, and compliance in document management.
Key Responsibilities
Full contract lifecycle and legal department operations.
Contract Lifecycle Management (Vendor Focus).
Contract Intake and Triage: Manage centralized intake of all new vendor contract requests, ensuring all necessary business approvals are secured before legal review.
Review and Negotiation: Conduct initial review and redlining of routine vendor contracts, NDAs, BAA addendums, and renewal agreements using pre‑approved playbooks and templates.
Execution and Archival: Oversee final execution process, obtain necessary signatures, and ensure all fully‑executed agreements are accurately archived in the document management system.
Contract Maintenance: Track key dates (expiration, renewal, notice deadlines) and proactively flag upcoming milestones to owners and attorneys.
Investment Documentation Support: Assist General Counsel with administrative aspects of minority investor processes.
Corporate Governance: Maintain and organize corporate minute books, entity formation documents, and state‑level filings.
Legal Invoicing and Budgeting: Manage intake and processing of all legal department invoices, tracking expenses against the budget.
DMS Administration: Serve as administrator for the legal department’s DMS.
Policy Support: Assist Compliance team with organization, formatting, and distribution of internal policies.
Special Projects: Support Legal and Compliance Functions with ad‑hoc projects related to legal technology implementation, data compilation, and administrative committee support.
Qualifications
Education: Bachelor’s degree required. Paralegal certificate or coursework in business/legal studies preferred.
Experience: 3–5 years in contract management, paralegal, or legal administrative role, preferably in a fast‑paced corporate or healthcare environment.
Technical Proficiency:
Expert proficiency in CLM software, document management systems, and e‑signature tools (e.g., DocuSign).
High proficiency in Microsoft Office Suite.
Skills:
Exceptional organizational skills and rigorous attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple projects simultaneously while maintaining a professional demeanor.
What We Offer
Competitive pay and bonus incentives.
Premium benefits package, including 401(k) match, medical, dental, vision, and PTO.
Industry‑leading professional development.
Accelerated career growth and advancement.
Community outreach and service initiatives.
Compensation ranges up to $95,000.00 based on experience.
We are an equal‑opportunity employer, committed to diversity and inclusion in all aspects of the recruiting and employment process. Actual salaries depend on a variety of factors, including experience, specialty, education, and organizational need. Any listed salary range or contractual rate does not include bonuses/incentive, differential pay, or other forms of compensation or benefits.
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Join Ivy Rehab’s dedicated team where you’re not just an employee, but a valued teammate! Together, we provide world‑class care in physical therapy, occupational therapy, speech therapy, and applied behavior analysis (ABA) services. Our culture promotes authenticity, inclusion, growth, community, and a passion for exceptional care for every patient.
Location New York
Job Description
We have an exciting opportunity to join our team as a Contract Administrator & Legal Operations Specialist! This position reports directly to the Senior Associate Counsel and is pivotal to maintaining the efficiency and compliance of the Legal and Compliance functions. You will be the primary steward of the contract lifecycle management process, with emphasis on vendor agreements, minority investor documentation, and the administrative operations of the legal department. This role works in a fast‑paced, results‑driven environment that fosters employee growth and career development.
Remote work is available.
Core Attributes & Cultural Fit
Process‑Oriented Mindset: Passion for creating and optimizing workflows to enhance efficiency across the legal function.
Ownership and Accountability: Thrive in a culture of true accountability, driving action and delivering measurable results on contract turn‑around times.
Team Collaboration: Create a collaborative culture, effectively supporting attorneys and business partners across all departments.
Detail‑Driven Execution: Exceptional focus on accuracy, consistency, and compliance in document management.
Key Responsibilities
Full contract lifecycle and legal department operations.
Contract Lifecycle Management (Vendor Focus).
Contract Intake and Triage: Manage centralized intake of all new vendor contract requests, ensuring all necessary business approvals are secured before legal review.
Review and Negotiation: Conduct initial review and redlining of routine vendor contracts, NDAs, BAA addendums, and renewal agreements using pre‑approved playbooks and templates.
Execution and Archival: Oversee final execution process, obtain necessary signatures, and ensure all fully‑executed agreements are accurately archived in the document management system.
Contract Maintenance: Track key dates (expiration, renewal, notice deadlines) and proactively flag upcoming milestones to owners and attorneys.
Investment Documentation Support: Assist General Counsel with administrative aspects of minority investor processes.
Corporate Governance: Maintain and organize corporate minute books, entity formation documents, and state‑level filings.
Legal Invoicing and Budgeting: Manage intake and processing of all legal department invoices, tracking expenses against the budget.
DMS Administration: Serve as administrator for the legal department’s DMS.
Policy Support: Assist Compliance team with organization, formatting, and distribution of internal policies.
Special Projects: Support Legal and Compliance Functions with ad‑hoc projects related to legal technology implementation, data compilation, and administrative committee support.
Qualifications
Education: Bachelor’s degree required. Paralegal certificate or coursework in business/legal studies preferred.
Experience: 3–5 years in contract management, paralegal, or legal administrative role, preferably in a fast‑paced corporate or healthcare environment.
Technical Proficiency:
Expert proficiency in CLM software, document management systems, and e‑signature tools (e.g., DocuSign).
High proficiency in Microsoft Office Suite.
Skills:
Exceptional organizational skills and rigorous attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple projects simultaneously while maintaining a professional demeanor.
What We Offer
Competitive pay and bonus incentives.
Premium benefits package, including 401(k) match, medical, dental, vision, and PTO.
Industry‑leading professional development.
Accelerated career growth and advancement.
Community outreach and service initiatives.
Compensation ranges up to $95,000.00 based on experience.
We are an equal‑opportunity employer, committed to diversity and inclusion in all aspects of the recruiting and employment process. Actual salaries depend on a variety of factors, including experience, specialty, education, and organizational need. Any listed salary range or contractual rate does not include bonuses/incentive, differential pay, or other forms of compensation or benefits.
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