Executive Assistant Job at 10Federal Partners Inc in Raleigh

We are seeking a highly skilled, tech-savvy, and proactive Executive Assistant to support the President and the two Principals/Owners of a rapidly growing commercial real estate investment and technology-driven self-storage operating company with 120+ properties nationwide. This is a full-time, in-office role at our Raleigh headquarters. The ideal candidate thrives in a fast-paced, entrepreneurial environment and excels at providing high-level support that keeps the executive team organized, focused, and operating efficiently. The role blends executive support, communication, data organization, presentation development, office operations, and cross-functional project coordination. This is a true force-multiplier position. You will help the leadership team stay prepared, informed, and able to dedicate time to the company’s most strategic priorities. Responsibilities Executive Support Manage complex calendars, meeting schedules, and daily prioritization for the President and company owners. Coordinate travel, conference attendance, itineraries, and offsite meetings. Support executive communication flow, including inbox organization and prioritization. Provide in-office support for meetings, preparation, and real-time executive needs. Technology, Data & AI Support Build and refine spreadsheets, trackers, and reporting tools using Microsoft Excel. Leverage AI tools (e.g., ChatGPT, Claude) to streamline workflows, draft communications, summarize documents, and enhance efficiency. Maintain organized digital systems, shared drives, documents, and workflows. Assist with periodic data analysis and information gathering across departments. Presentation & Corporate Communications Support Create polished, professional PowerPoint/Google Slides presentations for internal and external audiences. Support HR and the President in preparing internal communications, company announcements, handbooks, newsletters, and other corporate messaging. Draft, edit, and refine executive correspondence, memos, and strategic documentation. Assist with board materials, investor communications, and meeting content. Office Management & Administrative Operations Oversee day-to-day operations of the Raleigh HQ to ensure a well-organized, fully functioning workspace. Manage office supplies, equipment, mail, shipments, vendor relationships, and facility needs. Coordinate on-site meetings, leadership sessions, office events, and team logistics. Serve as the point of contact for maintaining a productive office environment. Project Management & Cross-Functional Support Support special projects across operations, marketing, technology, HR, real estate, and capital raising. Track priorities, deadlines, deliverables, and follow-up items on behalf of the executive team. Assist with preparation for internal leadership meetings and strategic initiatives. HR, Recruiting & Onboarding Support Schedule candidate interviews, support recruiting coordination, and assist with onboarding workflows. Help prepare employee-facing documentation and internal communication materials. General Support Provide occasional logistical assistance that supports executive efficiency and overall productivity. Take on a variety of tasks that reduce friction for the leadership team and help them stay focused on strategic efforts. Qualifications Required Qualifications 5+ years supporting C-suite executives, founders, or senior leadership. Advanced Excel capabilities — formulas, formatting, data organization, and clean spreadsheet design. Strong PowerPoint/presentation development skills with a polished, professional aesthetic. Demonstrated experience using AI tools for drafting, summarizing, organizing, or automating tasks. Excellent writing and communication skills. Strong technical aptitude with modern productivity tools, CRMs, cloud systems, and workflow software. Exceptional organization and prioritization ability in a fast-paced environment. High level of professionalism, discretion, and judgment. Must be able to work on-site, Monday–Friday, at our Raleigh, NC headquarters. Preferred Qualifications Experience in commercial real estate, private equity, or operationally intensive industries. Prior office management or hybrid administrative/operations experience. Experience supporting multiple executives simultaneously. Familiarity with investor relations, board reporting, or executive-level materials. Why Join Us High-impact role supporting the President and Principals of a fast-growing, nationally recognized real estate company. A dynamic mix of executive support, office operations, communications, and project coordination. Direct involvement in key initiatives, leadership priorities, and corporate communications. Entrepreneurial, fast-moving culture where initiative and efficiency are valued. Competitive compensation and meaningful opportunities to contribute to the company’s continued success. #J-18808-Ljbffr