Legal Secretary Job at Robert Half in Los Angeles

Description We are looking for a skilled Legal Secretary to join an established defense firm in downtown Los Angeles. This role requires a detail-oriented individual with strong experience in insurance defense and personal injury cases who can effectively manage legal documentation and court filings. The ideal candidate thrives in a dynamic environment and is committed to supporting attorneys with exceptional organizational and administrative skills. Robert Half has made successful placements at this firm! Responsibilities:

• Prepare and manage legal documents, including tables of authorities (TOAs), tables of contents (TOCs), and trial-related materials.
• Handle e-filing processes in state and federal courts, with emphasis on appellate e-filing.
• Coordinate and maintain accurate calendaring for court dates, deadlines, and meetings.
• Assist with trial preparation by organizing exhibits, documents, and other necessary materials.
• Communicate effectively with clients and insurance carriers to address inquiries and provide updates.
• Support attorneys with traditional legal secretary duties, ensuring smooth operations in the office.
• Collaborate with paralegals and other staff to ensure thorough handling of cases.
• Adapt to flexible working hours with options for varied start and end times.
• Maintain a high level of confidentiality and attention to detail in all tasks.

Requirements

• Minimum of 3 years of experience as a Legal Secretary, preferably in insurance defense and personal injury cases. There is a second seat for candidates with over 7 years of experience. This seat will be supporting partners.
• Proficiency in e-filing systems for state and federal courts, including appellate filings.
• Strong calendaring and organizational skills to manage deadlines efficiently.
• Familiarity with trial preparation and legal document formatting, such as TOAs and TOCs.
• Excellent communication skills to liaise with clients, insurance carriers, and attorneys.
• Ability to work independently and collaboratively in a team-oriented environment.
• High attention to detail and commitment to maintaining confidentiality.
• Proficiency in legal software and tools to support administrative tasks effectively.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .