LivantaLLC is hiring: EXECUTIVE ASSISTANT in Baltimore

EXECUTIVE ASSISTANT

At Commence, we are at the forefront of data‑centric transformation, elevating health outcomes and powering more efficient processes in patient health services. By combining quality data‑driven solutions, advanced technology, and clinical expertise, we create a more efficient path to quality care.

With human‑centered, healthcare‑relevant, and value‑based solutions, we generate new possibilities with data, delivering proof beyond the concept and performance beyond the scope. Our focus on efficiencies transforms the lives of those we serve, driving a culture rooted in purpose, straightforward communication, and clinical domain expertise. Commence cuts straight to better care.

Responsibilities

• Perform a full range of clerical functions, relieving and assisting the company executive with complex details and advanced administrative duties.
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
• Collect, organize, and present correspondence or other items addressed to the executive.
• Maintain the executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Prepare reports, memos, invoices, letters, and other documents.
• Organize meetings, including preparing agendas, reserving rooms, sending invitations, coordinating catering, recording and distributing minutes, and setting up and troubleshooting phone, video, and web conferencing effectively.
• Maintain an organized filing system of paper and electronic documents.
• Develop and sustain a level of professionalism among staff and clients, upholding a strict level of confidentiality.
• Facilitate internal communication, e.g., distributing information and scheduling presentations.
• Provide internal support on initiatives and projects.
• Maintain professional and technical knowledge by staying abreast of present industry standards.
• Suggest more efficient ways to run office processes and troubleshoot malfunctions.
• Tactfully handle difficult situations with staff and customers while remaining positive and professional; when needed, escalates issues to the appropriate staff member.
• Use various software, including word processing, spreadsheets, databases, and presentation software.
• Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time.

Qualifications

• Bachelor's degree in Business Administration or a closely related field AND 2 years of related Executive Assistant, Personal Assistant or similar role experience, or any equivalent combination of education and experience.
• Shows discretion, confidentiality, and flexibility in dealing with all situations.
• Displays excellent communication skills, both written and oral, including strong attention to detail.
• Proficient in internet research and Microsoft Office applications, specifically Outlook, Excel, Word, PowerPoint, and databases.

Preferred Qualifications

• Must have strong interpersonal skills.
• Must be able to work assigned schedule without conflict or tardiness.
• Must have professional presentation and demeanor.
• Able to prioritize and multi‑task in a fast‑paced environment.
• Must be self‑motivated and able to complete tasks accurately and as directed.
• Attention to detail, quality and accuracy required.

This is a hybrid role that will be located within driving distance of Columbia, MD.

Commence.AI is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application process due to a disability, please contact Human Resources at (757) 306-4920 or hr@commence.ai.

All applications must be submitted through our online application system.