The Aspen Institute
Program Coordinator, Technology Leaders Initiative
The Aspen Institute, Washington, District of Columbia, us, 20022
Program Coordinator, Technology Leaders Initiative
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Program Coordinator, Technology Leaders Initiative
role at
The Aspen Institute .
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Founded in 1949, its mission has been to drive change through dialogue, leadership, and action to solve critical challenges in the United States and around the world. Headquartered in Washington, DC, the Institute maintains a campus in Aspen, Colorado, and a worldwide network of partners.
About This Role The Aspen Institute seeks a highly organized and detail-oriented Program Coordinator to support the Technology Leaders Initiative. This full‑time position (salary $52,000–$66,000) is located in Washington, DC with an expectation to work from the office at least 40% of the time. The role reports to the Managing Director and will dedicate 20% of working time to events operations support for the Resnick Aspen Action Forum, an annual gathering of 500+ Fellows in July.
What You Will Do
Events Management:
Manage a year‑round events program outside of seminars, including partner, inter‑Aspen, and alumni events. Run logistics for multiple events per quarter—venue sourcing, food & beverage, attendee communication, on‑site staffing, and stakeholder engagement.
Nominations Support:
Coordinate logistics for the nomination and selection process of each new class of Fellows, prepare materials (bios, background documents), set up interviews for selection committee members, and issue letters to nominees and nominators.
Seminar Management:
Lead planning and execution of 2+ global seminars annually, each lasting 4–6 days for a cohort of 20 senior leaders. Build project plans, manage travel, accommodations, transportation, on‑site materials, and communicate logistics to Fellows and moderators.
Program Financials:
Manage event and seminar‑related expenses and program budget tracking; process invoices, reimbursements, and maintain financial records.
Administrative Support:
Schedule internal and partner meetings, manage follow‑up, support program data management in Salesforce and other platforms, and conduct periodic research/technology ecosystem mapping projects.
What You Will Need To Thrive
Bachelor’s degree and 1–3 years of experience in a logistics/operations role.
Excellent logistical and organizational skills.
Ability to work respectfully with people of different cultures, viewpoints, and religions; use great discretion in sharing personal positions.
Professionalism and attention to detail.
Flexibility, good humor, and excellent oral and written communication skills.
Competency with Microsoft Office (Excel required); experience with Salesforce and Concur preferred.
Frequent travel (≈40% of time).
Legal authorization to work in the United States.
Additional Information The Aspen Institute offers a generous benefits package including health, dental, vision, prescription benefits, retirement benefits, and paid leave.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
The Aspen Institute welcomes individuals with disabilities to participate in its programs, including the interview process. If you would like to request accommodations or have questions about accessibility, please email hrsupport@aspeninstitute.org or call 202‑736‑2127 in advance of your visit. Requests for ASL or CART services should be made at least two weeks in advance when possible. We will make every effort to fulfill requests, subject to availability.
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Program Coordinator, Technology Leaders Initiative
role at
The Aspen Institute .
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Founded in 1949, its mission has been to drive change through dialogue, leadership, and action to solve critical challenges in the United States and around the world. Headquartered in Washington, DC, the Institute maintains a campus in Aspen, Colorado, and a worldwide network of partners.
About This Role The Aspen Institute seeks a highly organized and detail-oriented Program Coordinator to support the Technology Leaders Initiative. This full‑time position (salary $52,000–$66,000) is located in Washington, DC with an expectation to work from the office at least 40% of the time. The role reports to the Managing Director and will dedicate 20% of working time to events operations support for the Resnick Aspen Action Forum, an annual gathering of 500+ Fellows in July.
What You Will Do
Events Management:
Manage a year‑round events program outside of seminars, including partner, inter‑Aspen, and alumni events. Run logistics for multiple events per quarter—venue sourcing, food & beverage, attendee communication, on‑site staffing, and stakeholder engagement.
Nominations Support:
Coordinate logistics for the nomination and selection process of each new class of Fellows, prepare materials (bios, background documents), set up interviews for selection committee members, and issue letters to nominees and nominators.
Seminar Management:
Lead planning and execution of 2+ global seminars annually, each lasting 4–6 days for a cohort of 20 senior leaders. Build project plans, manage travel, accommodations, transportation, on‑site materials, and communicate logistics to Fellows and moderators.
Program Financials:
Manage event and seminar‑related expenses and program budget tracking; process invoices, reimbursements, and maintain financial records.
Administrative Support:
Schedule internal and partner meetings, manage follow‑up, support program data management in Salesforce and other platforms, and conduct periodic research/technology ecosystem mapping projects.
What You Will Need To Thrive
Bachelor’s degree and 1–3 years of experience in a logistics/operations role.
Excellent logistical and organizational skills.
Ability to work respectfully with people of different cultures, viewpoints, and religions; use great discretion in sharing personal positions.
Professionalism and attention to detail.
Flexibility, good humor, and excellent oral and written communication skills.
Competency with Microsoft Office (Excel required); experience with Salesforce and Concur preferred.
Frequent travel (≈40% of time).
Legal authorization to work in the United States.
Additional Information The Aspen Institute offers a generous benefits package including health, dental, vision, prescription benefits, retirement benefits, and paid leave.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
The Aspen Institute welcomes individuals with disabilities to participate in its programs, including the interview process. If you would like to request accommodations or have questions about accessibility, please email hrsupport@aspeninstitute.org or call 202‑736‑2127 in advance of your visit. Requests for ASL or CART services should be made at least two weeks in advance when possible. We will make every effort to fulfill requests, subject to availability.
#J-18808-Ljbffr