Hanna Interpreting Services LLC
Proposal Coordinator and Content Analyst
Hanna Interpreting Services LLC, Spring Valley, California, United States, 91977
The Proposal Coordinator and Content Analyst, reporting to the RFP Manager, is responsible for supporting Hanna360’s full proposal development lifecycle across all business lines. This pivotal role ensures every submission is accurate, compliant, and professionally formatted. Key functions include preparing and submitting documents, managing the central content library, and tracking critical RFP performance metrics company wide.
Duties and Responsibilities
Coordinate RFP submissions across HannaIS, HannaHealth, and HannaHub, ensuring all requirements, deadlines, and forms are met
Manage portal uploads and vendor registrations for counties, health plans, and state agencies
Prepare and format proposal documents for consistency, accuracy, and branding
Complete and maintain required forms, certifications, insurance documentation, and compliance attachments
Maintain and update the proposal content library, ensuring all boilerplate content and supporting documents are current
Track proposal activity using HubSpot, or similar tools — including due dates, submission statuses, and outcomes
Compile win/loss data and support development of monthly RFP dashboards for leadership
Assist in research, data entry, and proofreading to support RFP narratives and appendices
Provide light administrative support for pricing or contract exhibits when needed
Requirements
2-5 years of project coordination, administrative, or proposal support experience (preferably in government contracting, healthcare, or professional services)
Strong command of Microsoft Word, Excel, PowerPoint, and Adobe Acrobat
Excellent attention to detail, organization, and written communication skills
Comfortable managing multiple deadlines simultaneously
Experience with SharePoint, Notion, or proposal software (RFPIO/Loopio) a plus
Bachelor’s degree preferred (Communications, Business, English, or related field)
Disclaimer:
This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this role. The duties, responsibilities, and qualifications may change at any time, with or without notice, to meet the business needs of the organization.
Hanna Interpreting Services LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Benefits
Medical, Dental, and Vision Insurance
401(k) with company match
Generous PTO and paid holidays
Professional development opportunities
Employee assistance program
Company-sponsored events and activities
Hybrid Work Environment
Pay Range: $31.25 – 38.47/hour
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Duties and Responsibilities
Coordinate RFP submissions across HannaIS, HannaHealth, and HannaHub, ensuring all requirements, deadlines, and forms are met
Manage portal uploads and vendor registrations for counties, health plans, and state agencies
Prepare and format proposal documents for consistency, accuracy, and branding
Complete and maintain required forms, certifications, insurance documentation, and compliance attachments
Maintain and update the proposal content library, ensuring all boilerplate content and supporting documents are current
Track proposal activity using HubSpot, or similar tools — including due dates, submission statuses, and outcomes
Compile win/loss data and support development of monthly RFP dashboards for leadership
Assist in research, data entry, and proofreading to support RFP narratives and appendices
Provide light administrative support for pricing or contract exhibits when needed
Requirements
2-5 years of project coordination, administrative, or proposal support experience (preferably in government contracting, healthcare, or professional services)
Strong command of Microsoft Word, Excel, PowerPoint, and Adobe Acrobat
Excellent attention to detail, organization, and written communication skills
Comfortable managing multiple deadlines simultaneously
Experience with SharePoint, Notion, or proposal software (RFPIO/Loopio) a plus
Bachelor’s degree preferred (Communications, Business, English, or related field)
Disclaimer:
This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this role. The duties, responsibilities, and qualifications may change at any time, with or without notice, to meet the business needs of the organization.
Hanna Interpreting Services LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Benefits
Medical, Dental, and Vision Insurance
401(k) with company match
Generous PTO and paid holidays
Professional development opportunities
Employee assistance program
Company-sponsored events and activities
Hybrid Work Environment
Pay Range: $31.25 – 38.47/hour
#J-18808-Ljbffr