Executive Assistant Job at Teachers College, Columbia University in New York

Join to apply for the Executive Assistant role at Teachers College, Columbia University. Be among the first 25 applicants.

Posting Summary

The Executive Assistant supports the Provost, Vice President for Academic Affairs, and Dean of Teachers College in leading Academic Affairs. This position provides administrative support for the Office of Vice President for Academic Affairs and the Vice Dean for Faculty Affairs; supports day‑to‑day activities of the Provost’s office; provides support for ongoing projects for the Directors of Budget and Finance, and Academic Affairs in the Office of the Provost; handles sensitive and confidential information appropriately and discreetly and assists with the coordination of events, meetings, and materials for the Vice Dean for Faculty Affairs.

Key Responsibilities

• Provides administrative support for the Office of Vice President for Academic Affairs and the Vice Dean for Faculty Affairs.
• Supports day‑to‑day activities of the Provost’s office, including the Provost’s calendar, correspondence, and general office activities.
• Provides support for ongoing projects for the Directors of Budget and Finance, and Academic Affairs in the Office of the Provost.
• Assists with the coordination of the Faculty and Department Chair meetings as well as the Board of Trustees reports and meeting materials.
• Handles sensitive and confidential information appropriately and discreetly.
• Updates the Provost’s Office website, provides administrative support for annual Provost‑led events, coordinates the quarterly News and Notes newsletter, and acts as the point person for internal faculty awards.
• Assists with support of the Vice Dean for Faculty Affairs, including coordination and organization of events, meetings, and materials.

Characteristic Duties And Responsibilities

• Support and administration: Provide support for the Provost’s and Vice Dean for Faculty Affairs office, schedule, and projects as assigned.
• Coordination: Coordinate meetings, special events, materials, and records.
• Communication: Manage communication and dissemination of information within the office, as well as to the Academic Affairs areas and the College at large.
• Administrative Support: Provides administrative support for all internal faculty awards, all meeting preparation, backup support for the faculty recruitment process, and office supply ordering.
• Logistical Support for Provost travel, reservations, reimbursements.
• Other duties as assigned to support the goals and objectives of the Provost’s Office.

Minimum Qualifications

• Education: Bachelor’s Degree or equivalent.
• Experience: 5+ years of experience supporting senior management in a complex higher education environment.
• Highly organized with outstanding interpersonal and communication skills (written and verbal).
• Ability to work effectively and sensitively with a diverse group of students, faculty, and staff and to handle sensitive and confidential materials and situations.
• High proficiency with information technology applications, including spreadsheets, presentation software, word processing, Microsoft Suite, Adobe Acrobat, Google applications, web editing, and Zoom.
• Ability to work effectively both independently and in a team environment, with a high degree of attention to detail and accuracy in official documentation.
• Positive attitude in the face of challenges, solid judgment, and tactful diplomacy in challenging situations.

Preferred Qualifications

• Excellent problem detection and problem‑solving skills; track record of establishing positive relationships with diverse people across departments and divisions; commitment to creating hospitable and inclusive environments.
• Experience in a dual role of supporting senior management and building community within and across work teams for the greater good.

Salary Range

$81,000 - $91,000

Work Modality

Onsite

Competitive Compensation And Benefits

The salary range reflects the College’s good faith and reasonable estimate of compensation for the position at the time of the posting. Salary decisions are dependent on several factors, including market and organizational considerations, experience, and qualifications of a selected candidate, as well as internal and external equity.
Our benefits contribute significantly to the total compensation package and include medical, dental, vision, and supplemental insurance plans; flexible and hybrid work schedules; tuition remission; life insurance; short‑ and long‑term disability insurance; an exceptional employer retirement matching program; health savings accounts (HSA); flexible spending accounts (FSA); Public Service Loan Forgiveness eligibility; and a robust Employee Assistance Program (EAP).