Southern Arkansas University
Sports Management Coordinator - Parks & Recreation Coordinator
Southern Arkansas University, Virginia Beach, Virginia, us, 23450
Sports Management Coordinator - Parks & Recreation Coordinator
SPORTS MANAGEMENT COORDINATOR
duties and responsibilities include, but are not limited to:
Administrative
Lead a dynamic and diverse team of professionals responsible for athletic programs and events, facility/field management, sports marketing, community partnerships, and athletic association liaison
Coordinate the personnel management and supervision of all volunteers, interns, contractual, part‑time and full‑time team members to include hiring, training, mandatory certifications, staff development, performance evaluations and discipline
Understand and embrace the intricacies and political nature of the work of the Sports Management Office
Assist Division Administrator with the Programming and Operations Division duties and operations as needed, including emergency operations and management
Effectively serve as a member of the department management team
The primary areas of focus are the Princess Anne Athletic Complex, City View Park and Athletic Complex as well as additional athletic sites, athletic leagues, sports marketing, sponsorships, agreements and contract management
Develop, implement and coordinate short‑ and long‑range strategic goals and objectives that align with Division, Department and City goals, including participation on a City Strategic Goal Team
Ensure goals, objectives and expectations are clearly defined and communicated
Operate and program to best serve the needs of our internal and external customers
Develop and maintain partnerships and working relationships with other work units, departments and members/businesses in the private sector
Collaborate with various stakeholders such as schools, civic leagues, recreation associations, Convention & Visitors Bureau (CVB), etc., to foster partnerships, support and volunteer efforts
Coordinate administration of department, division and unit policies and procedures to ensure compliance and recommend revisions when appropriate
Provide leadership and direction in addressing staff and citizen concerns, ensuring equitable and fair resolutions in a timely manner
Make well‑informed decisions regarding complex matters using multiple sources of information
Innovate and assess trends to keep program offerings fresh and relevant
Determine needs and concerns of the community at large, including internal and external stakeholders through surveys and focus groups
Track and respond to proposed federal and state mandates that may affect sports and/or facilities
Prepare and present reports and other presentation materials
Coordinate and facilitate programming and services for diverse populations
Assist and/or lead teams to achieve Departmental National Accreditation (currently through the National Recreation and Park Association)
Work collaboratively to expand volunteer and intern base
Budget
Develop, monitor and be accountable for the annual operating budget, projecting revenues and expenditures
Develop and present budget proposals and recommendations to leadership
Provide input on the Capital Improvement Projects (CIP) process for the Division
Use technology to develop and analyze reports and make recommendations
Develop, evaluate and execute decisions based on pricing tools, cost recovery, KPIs, alternate provider information, etc.
Contract & Agreement Oversight
Coordinate the preparation and administration of written contracts and agreements between the unit/division/department and outside private, public or non‑profit organizations, acting as liaison to ensure compliance with contractual specifications such as referees, sports trainers, concessions (food trucks and vending), janitorial and security needs, facility agreements and field allocations
Athletic Programs
Coordinate and manage comprehensive developmental, age‑appropriate, safe and fun recreational athletic and sports programs that create equal opportunities for all Virginia Beach residents and guests
Conduct public awareness initiatives and develop cooperative media relations to promote community‑wide access and knowledge
Coordinate publicity for all unit programs, facilities and special projects and direct dissemination of information to the public
Work collaboratively with internal/external partners to maintain a relevant website showcasing programs and services offered
Utilize community outreach to develop opportunities for sponsorships
Assess current service programs to identify gaps and duplications
Advocate for youth development
Facility Management and Sports Marketing
Manage Princess Anne Athletic Complex, which includes eight lighted tournament‑quality softball fields, eight multi‑purpose playing fields, and a variety of courts and fields throughout the city
Manage City View Park and Athletic Complex, which includes lighted tournament‑quality softball fields and other amenities such as shelters, playgrounds and trails
Oversee coordination of use agreements with schools for athletic leagues and tournaments
Oversee coordination of field usage, rentals and marketing with Convention & Visitors Bureau
Minimums
Requires any combination of education (above high school level) and/or experience equivalent to ten (10) years in recreation administration, parks administration, business administration or public administration
Must have, or obtain, a current and valid Virginia or North Carolina driver’s license in accordance with state DMV eligibility requirements
Special Requirements
Must be available to work evenings, weekends, holidays, and overtime when required to meet operational needs
This is an Alpha I position that may require reporting to work during periods of emergency or inclement weather, regardless of the City’s operational status
The selected individual will be housed at a primary site but may be scheduled between other park sites/facilities
All employees may be expected to work hours in excess of their normally scheduled hours or be relocated to another location or job assignment in response to short‑term department needs and/or City‑wide emergencies, including weekends, evenings and holidays
Some assignments may require overtime or split shifts to cover operational needs
Requires a current and valid Virginia or North Carolina driver’s license in accordance with state DMV eligibility requirements
As a condition of employment, all employees must attend P&R Connection (Department Orientation). If selected, a training date will be provided at the time of hire. Training is held from 8:30 am–5:00 pm, every other Friday, at the Parks & Recreation Administration Building. When an exemption is permissible, a hybrid version of the training is available, but will require training attendance on a weekend
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duties and responsibilities include, but are not limited to:
Administrative
Lead a dynamic and diverse team of professionals responsible for athletic programs and events, facility/field management, sports marketing, community partnerships, and athletic association liaison
Coordinate the personnel management and supervision of all volunteers, interns, contractual, part‑time and full‑time team members to include hiring, training, mandatory certifications, staff development, performance evaluations and discipline
Understand and embrace the intricacies and political nature of the work of the Sports Management Office
Assist Division Administrator with the Programming and Operations Division duties and operations as needed, including emergency operations and management
Effectively serve as a member of the department management team
The primary areas of focus are the Princess Anne Athletic Complex, City View Park and Athletic Complex as well as additional athletic sites, athletic leagues, sports marketing, sponsorships, agreements and contract management
Develop, implement and coordinate short‑ and long‑range strategic goals and objectives that align with Division, Department and City goals, including participation on a City Strategic Goal Team
Ensure goals, objectives and expectations are clearly defined and communicated
Operate and program to best serve the needs of our internal and external customers
Develop and maintain partnerships and working relationships with other work units, departments and members/businesses in the private sector
Collaborate with various stakeholders such as schools, civic leagues, recreation associations, Convention & Visitors Bureau (CVB), etc., to foster partnerships, support and volunteer efforts
Coordinate administration of department, division and unit policies and procedures to ensure compliance and recommend revisions when appropriate
Provide leadership and direction in addressing staff and citizen concerns, ensuring equitable and fair resolutions in a timely manner
Make well‑informed decisions regarding complex matters using multiple sources of information
Innovate and assess trends to keep program offerings fresh and relevant
Determine needs and concerns of the community at large, including internal and external stakeholders through surveys and focus groups
Track and respond to proposed federal and state mandates that may affect sports and/or facilities
Prepare and present reports and other presentation materials
Coordinate and facilitate programming and services for diverse populations
Assist and/or lead teams to achieve Departmental National Accreditation (currently through the National Recreation and Park Association)
Work collaboratively to expand volunteer and intern base
Budget
Develop, monitor and be accountable for the annual operating budget, projecting revenues and expenditures
Develop and present budget proposals and recommendations to leadership
Provide input on the Capital Improvement Projects (CIP) process for the Division
Use technology to develop and analyze reports and make recommendations
Develop, evaluate and execute decisions based on pricing tools, cost recovery, KPIs, alternate provider information, etc.
Contract & Agreement Oversight
Coordinate the preparation and administration of written contracts and agreements between the unit/division/department and outside private, public or non‑profit organizations, acting as liaison to ensure compliance with contractual specifications such as referees, sports trainers, concessions (food trucks and vending), janitorial and security needs, facility agreements and field allocations
Athletic Programs
Coordinate and manage comprehensive developmental, age‑appropriate, safe and fun recreational athletic and sports programs that create equal opportunities for all Virginia Beach residents and guests
Conduct public awareness initiatives and develop cooperative media relations to promote community‑wide access and knowledge
Coordinate publicity for all unit programs, facilities and special projects and direct dissemination of information to the public
Work collaboratively with internal/external partners to maintain a relevant website showcasing programs and services offered
Utilize community outreach to develop opportunities for sponsorships
Assess current service programs to identify gaps and duplications
Advocate for youth development
Facility Management and Sports Marketing
Manage Princess Anne Athletic Complex, which includes eight lighted tournament‑quality softball fields, eight multi‑purpose playing fields, and a variety of courts and fields throughout the city
Manage City View Park and Athletic Complex, which includes lighted tournament‑quality softball fields and other amenities such as shelters, playgrounds and trails
Oversee coordination of use agreements with schools for athletic leagues and tournaments
Oversee coordination of field usage, rentals and marketing with Convention & Visitors Bureau
Minimums
Requires any combination of education (above high school level) and/or experience equivalent to ten (10) years in recreation administration, parks administration, business administration or public administration
Must have, or obtain, a current and valid Virginia or North Carolina driver’s license in accordance with state DMV eligibility requirements
Special Requirements
Must be available to work evenings, weekends, holidays, and overtime when required to meet operational needs
This is an Alpha I position that may require reporting to work during periods of emergency or inclement weather, regardless of the City’s operational status
The selected individual will be housed at a primary site but may be scheduled between other park sites/facilities
All employees may be expected to work hours in excess of their normally scheduled hours or be relocated to another location or job assignment in response to short‑term department needs and/or City‑wide emergencies, including weekends, evenings and holidays
Some assignments may require overtime or split shifts to cover operational needs
Requires a current and valid Virginia or North Carolina driver’s license in accordance with state DMV eligibility requirements
As a condition of employment, all employees must attend P&R Connection (Department Orientation). If selected, a training date will be provided at the time of hire. Training is held from 8:30 am–5:00 pm, every other Friday, at the Parks & Recreation Administration Building. When an exemption is permissible, a hybrid version of the training is available, but will require training attendance on a weekend
#J-18808-Ljbffr