OneEnergy Renewables is hiring: Legal Administrative Assistant in Madison

Overview

OneEnergy’s mission is to make clean energy the #1 source of electricity for consumers and utilities. We develop solar energy and battery energy storage (BESS) projects across the United States in community solar, distributed generation, and large utility-scale project segments. Our diverse project pipeline, multiple locations across the US, and unique multidisciplinary team set us apart. We are a dynamic and innovative renewable energy company committed to excellence, collaboration, and driving positive change in the industry.

Position Objective

OneEnergy is adding a Legal Administrative Assistant with experience supporting corporate and transactional legal work to our legal team. This is a full-time, permanent position based in the Madison, Wisconsin office. The ideal candidate would work in the Madison office at least 3 to 4 days per week.

The Legal Administrative Assistant manages and supports various commercial and transactional legal work arising in developing, constructing, and selling solar energy projects across the United States. This role collaborates with the in-house legal team and across other company functions including Development, Delivery, Operations, Finance, and Accounting.

Duties and Responsibilities

• Assist with managing documentation related to corporate entities, including preparing and filing entity formations, foreign qualifications, annual reports, updating entity registers, and managing written consents and authorizations.
• Assist with transaction closings for project sales and financing, including organizing due diligence data rooms, managing closing checklists and signature page packets, and ordering corporate certificates.
• Coordinate with the registered agent for public record searches of parties (e.g., judgments, tax liens, UCC filings) and other corporate documentation requests.
• Assist with preparing and filing applications and periodic reports for business licenses, contractor licenses, FERC filings, EIA reporting, and other regulatory filings. Create and maintain a database to track these filings and reports.
• Maintain electronic files and form legal documents; assist with setting up meetings with internal and external parties.
• Prepare mailings, legal notices, and other correspondence and coordinate delivery.
• Assist with other administrative needs of the in-house legal team as required.
• Uphold company values and adopt best practices regarding use of company systems and processes, collaboration, and mentoring.
• Contribute to a positive culture focused on continuous learning, professional growth, and development.

Knowledge, Skills, & Abilities

• Demonstrated track record of success in a law firm or in-house legal administrative role, with emphasis on corporate and transactional support.
• Strong attention to detail, high integrity, and organizational capacity to manage multiple projects.
• Proven ability to collaborate with internal and external stakeholders.
• Creative problem-solving skills with the ability to execute under pressure.
• Self-motivated with initiative and accountability.
• Excellent interpersonal communication skills, both oral and written.
• Ability to manage competing priorities across functional and operational lines.

Qualifications Requirements (Preferred)

• An associate’s degree or higher; concentration in paralegal studies or a paralegal certificate is preferred.
• 3+ years of experience as a legal administrative assistant with emphasis on corporate, transactional, and real estate support in a law firm or in-house setting.
• Experience forming, managing, and dissolving corporate entities and preparing filings.
• Experience supporting transactional closings, including data room management and closings.
• Experience with national lien searches, UCC filings, and related transactional matters.
• Strong time management and organizational skills with the ability to prioritize multiple projects.
• Practical, hands-on attitude with a collaborative work style.
• Demonstrated integrity, credibility, and fiduciary responsibility.

Compensation and Benefits

The position has a compensation range of $25.00 - $36.00 USD. OneEnergy offers competitive compensation packages based on skill, experience, location, and organizational needs, along with a robust benefits package including generous Paid Time Off (six weeks/year), parental leave, Volunteer Time Off, comprehensive medical coverage, 401(k) matching, life insurance, wellness incentives, and more.

OneEnergy is an equal opportunity employer and does not discriminate based on race, color, creed, religion, ancestry, citizenship status, age, sex, marital status, sexual orientation, national origin, disability or protected veteran status, or any other characteristic protected by applicable law. We recognize the importance of diverse communities and inclusion in the energy transition.

Equity and Compliance

We are committed to maintaining compliant and ethical hiring practices. If you are invited to participate in the Voluntary Self-Identification program, participation is voluntary and confidential; information is used for reporting purposes only and does not affect hiring decisions.