Legal Administrative Assistant Job at Ballard Spahr LLP in California

Legal Administrative Assistant – Ballard Spahr LLP

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About Us

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Location & Department

Real Estate department – Los Angeles office.

Position Overview

The selected individual will work within a team of LAAs, sharing overflow responsibility and supporting all timekeepers assigned to the team. This hybrid position offers a schedule of 3 days a week in the office.

Your Role

• Provide comprehensive legal administrative support, including extensive document production and coordinating closing materials.
• Ensure fee earners’ daily time entries are drafted in accordance with firm and client guidelines, and enter information into firm systems in a timely fashion.
• Prepare new business intake forms and open new client matters.
• Prepare and submit expense reimbursement diaries and process invoices.
• Maintain schedules and calendars, make travel arrangements, update contacts, and do other work as needed.

What We’re Looking For

• Collaboration: work collaboratively with team members by assisting other LAAs and fee earners on a regular basis.
• Time Management: effectively plan, prioritize, and organize work to complete assignments and meet deadlines.
• Growth Mindset: self‑motivated with a passion for continuous learning and problem‑solving.
• Communication: strong verbal and written communication abilities.
• Detail‑Oriented: keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience

Qualified candidates will have a minimum of three years of experience supporting real estate lawyers. Experience working with finance lawyers is a plus. Intermediate proficiency using Microsoft Office Suite, document management platforms, and billing software.

Compensation

$85,000 – $97,000 annually, reflecting the Firm’s good faith estimate of possible compensation. Actual pay depends on experience and qualifications.

Benefits

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found on the firm’s Careers page.

Equal Opportunity Statement

Ballard Spahr is an equal‑opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

Application

We encourage you to apply and be part of our commitment to excellence. At Ballard Spahr, we believe our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success.

We are not accepting resumes from search firms for this position.