Administrative Assistant IV Job at Affirm in Baltimore

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Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.

Responsibilities

• Support two Vice Presidents with their respective administrative needs
• Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
• Meeting preparation (e.g., calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance)
• Managing executive schedules to ensure sufficient time for task completion
• Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
• Event planning and coordination, including for onsite/offsite meetings and team-building events
• Additional administrative functions such as submitting expense reports and travel coordination via Navan, preparing documents and presentations using Google Suite, basic team travel and expense budget reconciliation, and ad-hoc special projects
• Partner with the Leadership Support Team to coordinate across the wider team
• Occasional travel will be required

Qualifications

• 2+ years of relevant administrative experience
• Ability to work independently as well as across various teams
• Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
• Working knowledge of Google Suite, Microsoft Office, Navan, and Zoom
• Strong work ethic, professionalism, confidentiality, and good judgment
• Ability to deal with conflict as well as give and receive feedback diplomatically
• Highly organized and resourceful, able to juggle and multitask, with acute attention to detail and follow-through

Compensation & Equity

Pay Grade: I | Equity Grade: 2

Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents).

USA base pay range (CA, WA, NY, NJ, CT) per year: $115,000 - $155,000
USA base pay range (all other U.S. states) per year: $102,000 - $142,000

Affirm is proud to be a remote-first company! The majority of our roles are remote and you can work almost anywhere within the country of employment. Occasional requirement to work out of the assigned office may apply.

Benefits

• Health care coverage – company covers all premiums for all levels of coverage for you and your dependents
• Flexible Spending Wallets – generous stipends for technology, food, lifestyle needs, and family formation expenses
• Time off – competitive vacation and holiday schedules allowing you to rest and recharge
• ESPP – an employee stock purchase plan enabling you to buy shares of Affirm at a discount

We believe It’s On Us to provide an inclusive interview experience for all, including people with disabilities. We are happy to provide reasonable accommodations to candidates in need of individualized support during the hiring process.

[For U.S. positions that could be performed in Los Angeles or San Francisco] Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative for Hiring Ordinance, affirmative will consider for employment qualified applicants with arrest and conviction records.

Job Details

• Seniority level: Associate
• Employment type: Full‑time
• Job function: Administrative