Administrative Assistant Senior Job at Mass General Brigham Incorporated. in Som

You may choose to display a cookie banner on the external site. You must specify the message in the cookie banner and may add a link to a relevant policy. If you are unfamiliar with these requirements, please seek the advice of legal counsel. )* Supporting the NCRI leadership team as the liaison to the Healey & AMG Center administrative team* Create communication and outreach plans that include newsletters, email materials, and press releases* Oversee the governance of the trial, including but not limited to, Executive Committee, and updating and maintaining conflict of interest forms and trackers* Planning, attending, and assisting with logistical activities for the Platform Trial Regional meetings.* Coordinating any other in-person meetings between the leadership team and external vendors.* General administrative support to the Platform Trial projects (e.g., electronic file organization, shared drive organization, formatting project documents, general project communications/calendar)* Planning for face-to-face conferences, scheduling team meetings and conference calls, ordering supplies for the team, and providing some research and network-related support as needed.* Operational support to the Healey Platform Trial’s weekly teleconferences, in-person meetings, and center webinars.* Organizes, schedules, and reserves conference rooms for weekly team operations meetings.* Supports planning and travel logistics of network-related meetings and conferences.* Orders special equipment, office supplies, customized materials, computer/software, and accessories on an ad hoc basis.* Coordinates, types, proofreads, and edits letters, memos, meeting minutes, reports, manuscripts, correspondence, grant proposals, protocols, and other related documents at the highest level of proficiency.* Reviews mail (including email), answers when appropriate, and/or forwards to appropriate persons.* Troubleshot routine/non-routine problems and takes measures to correct/handle issues.* May be required to provide reports on various activities related to Project Management (i.e., Standard Operating Procedures (SOP) version tracking, staff training, etc.).* Assists with manuscript/abstract/poster preparations and submissions for conferences, including formatting references, proofreading, graphics, slides, and other tasks* May assist in interviewing potential candidates and hiring new administrative staff to support the Project Management team* Takes primary responsibility for providing orientation and training for new hires* Maintains a safe environment for visitors and staff* Reviews the appropriate use of equipment, supplies, and physical facilities; holds staff accountable for safe and efficient practice* May be required to provide reports on various activities related to Project Management (i.e., Standard Operating Procedures (SOP) version tracking, staff training, etc.).**SKILLS/ABILITIES/COMPETENCIES REQUIRED:**Excellent organizational and management skills* Strong analytical and computer (MS Office) skills* Independent judgment and problem-solving skills* Careful attention to detail* Excellent interpersonal and communication skills* Ability to directly manage new members of the NCRI Project Management administrative staff* Ability to work with outside vendors to plan and operationally manage administrative aspects of the annual NEALS meeting and other project study-related meetings (investigator training meetings, etc)* Ability to understand and assist with budgetary aspects of meeting planning, including management of travel reimbursements for attendees* Ability to work well under pressure and under a deadline* Ability to handle sensitive information* Ability to work independently and flexibly, but as part of a team* Strong professionalismCombat disease. Hold a hand. Help people. Impact the world.Mass General Brigham is a passionate, welcoming community where minds meet caring hearts.Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world.Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community.We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system.We recognize that increasing value and continuously improving quality are essential to maintaining excellence. #J-18808-Ljbffr