Aspen, CO
Description
The Aspen Opera Theater and VocalARTS (AOTVA) Scheduler provides administrative support for the AOTVA program at the Aspen Music Festival and School (AMFS). The AOTVA program is under the co-artistic direction of Renée Fleming and Patrick Summers. The upcoming season will utilize the AMFS orchestras, the 2050-seat Klein Music Tent, and the historic Wheeler Opera House throughout an encompassing 8-week summer season. This season’s mainstage productions will be Benjamin Britten’s A Midsummer Night’s Dream and Mozart’s The Magic Flute. The AOTVA Scheduler coordinates logistics and schedules between the AOTVA and other AMFS departments (orchestra managers, librarians, artistic, production staff, development staff, etc.), and reports to the AOTVA Company Manager.
Responsibilities
Create and manage the AOTVA calendar in the ArtsVision database.
Produce the weekly opera and class schedule in a timely, accurate manner.
Serve as the main AOTVA contact for any special events that involve AOTVA students.
Regularly attend, provide support for, and report on AOTVA classes, rehearsals, readings, and performances.
Coordinate with the Production Manager and Stage Manager to support rehearsals and performances throughout the season.
Other duties as assigned.
Requirements
A minimum of 2 years of scheduling experience required.
Proven ability to assist artistic and technical staff while creating and maintaining a supportive and collaborative work environment.
Flexibility, organization, creativity, interpersonal skills, and attention to detail are essential.
Strong knowledge/experience with Microsoft Office products required. Experience with ArtsVision is a plus but not required.
Experience with opera administration or stage management preferred.
Dates Pre-season, part-time remote work: May 13, 2026-June 3, 2026. 20 hrs/week, 3 weeks. (Receive ArtsVision training and start ArtsVision schedule input.)
Season: June 4, 2026-August 26, 2026
Compensation $18/hour plus housing provided by AMFS (valued at a minimum of $5.16/hour depending on location.) Overtime $27/hour
Benefits include AMFS season pass and paid sick time.
Application Procedure Please complete the online application process and attach your cover letter and one-page resume with references where prompted. PDF format only. No phone calls please.
Hiring Timeline Application review to begin in January. Applicants who submit materials before February 9, 2026 will be given priority in the review process. Interviews will be scheduled to begin after February 9, 2026. Application to remain open until position(s) filled.
Statement on Culture, Excellence, and Access The AMFS is dedicated to fostering a welcoming community where every individual, regardless of background or identity, feels valued and respected. We believe that an accessible environment enriches our work, encourages innovation, and drives excellence. We are committed to continuously advancing these efforts, regularly assessing and improving our policies and practices—and remain focused on creating lasting change both within our organization and the broader classical music industry.
The AMFS does not discriminate in employment opportunities or practices based on age, race, sex, gender, color, religion, national origin, disability, military status, genetic information, sexual orientation, or any other status protected by applicable state or local law.
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Responsibilities
Create and manage the AOTVA calendar in the ArtsVision database.
Produce the weekly opera and class schedule in a timely, accurate manner.
Serve as the main AOTVA contact for any special events that involve AOTVA students.
Regularly attend, provide support for, and report on AOTVA classes, rehearsals, readings, and performances.
Coordinate with the Production Manager and Stage Manager to support rehearsals and performances throughout the season.
Other duties as assigned.
Requirements
A minimum of 2 years of scheduling experience required.
Proven ability to assist artistic and technical staff while creating and maintaining a supportive and collaborative work environment.
Flexibility, organization, creativity, interpersonal skills, and attention to detail are essential.
Strong knowledge/experience with Microsoft Office products required. Experience with ArtsVision is a plus but not required.
Experience with opera administration or stage management preferred.
Dates Pre-season, part-time remote work: May 13, 2026-June 3, 2026. 20 hrs/week, 3 weeks. (Receive ArtsVision training and start ArtsVision schedule input.)
Season: June 4, 2026-August 26, 2026
Compensation $18/hour plus housing provided by AMFS (valued at a minimum of $5.16/hour depending on location.) Overtime $27/hour
Benefits include AMFS season pass and paid sick time.
Application Procedure Please complete the online application process and attach your cover letter and one-page resume with references where prompted. PDF format only. No phone calls please.
Hiring Timeline Application review to begin in January. Applicants who submit materials before February 9, 2026 will be given priority in the review process. Interviews will be scheduled to begin after February 9, 2026. Application to remain open until position(s) filled.
Statement on Culture, Excellence, and Access The AMFS is dedicated to fostering a welcoming community where every individual, regardless of background or identity, feels valued and respected. We believe that an accessible environment enriches our work, encourages innovation, and drives excellence. We are committed to continuously advancing these efforts, regularly assessing and improving our policies and practices—and remain focused on creating lasting change both within our organization and the broader classical music industry.
The AMFS does not discriminate in employment opportunities or practices based on age, race, sex, gender, color, religion, national origin, disability, military status, genetic information, sexual orientation, or any other status protected by applicable state or local law.
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