Breaking Ground
Special Assistant to Senior Vice President
520 8th Ave, New York, NY 10018, USA
Job Description Posted Thursday, October 2, 2025 at 4:00 AM
ABOUT US: We believe that everyone deserves a home! Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.
But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.
The Special Assistant to the Senior Vice President of Asset Management plays a critical role in supporting executive leadership through a unique blend of high-level administrative support and strategic project management support. The Special Assistant is a highly organized, proactive, and resourceful professional who thrives in a fast-paced environment and is passionate about driving operational excellence and strategic initiatives.
The Special Assistant works closely with all business units under the Asset Management umbrella including capital planning and construction, asset management operations, facilities operations, information technology, legal affairs, and leasing and compliance.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Executive Support:
Manage complex calendars and schedule meetings
Prepare briefing materials, agendas, and follow-up documentation for meetings
Handle confidential communication and sensitive information with discretion
Serve as a liaison for the Senior Vice President of Asset Management between internal and external stakeholders
Draft and edit correspondence, presentations, and reports
Project Management Support:
Coordinate cross-functional projects and initiatives on behalf of the Senior Vice President of Asset Management
Track progress, manage timelines, and ensure deliverables are metDevelop project plans, status reports, and executive summaries
Identify risks and propose mitigation strategies
Facilitate communication and collaboration across departments
Strategic and Operational Support:
Assist in the development and execution of strategic plans and priorities
Conduct research and analysis to support decision-making
Monitor key performance indicators and prepare dashboards and reports
Support budget planning and financial tracking as needed
Perform additional tasks to support the Asset Management department as needed
MINIMUM QUALIFICATIONS:
Bachelor’s degree or equivalent experience
5+ years of experience in executive support, project management, or a related role
Exceptional organizational and time management skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office Suite. Advanced proficiency in Microsoft Excel preferred
Strong attention to detail and follow-through
Excellent written and verbal communication skills
Ability to interact professionally with senior executives and external partners
Discretion and professionalism in handling confidential information
Comfortable working independently and collaboratively in a fast-paced environment
Flexible and responsive to changing priorities
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Job Description Posted Thursday, October 2, 2025 at 4:00 AM
ABOUT US: We believe that everyone deserves a home! Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.
But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.
The Special Assistant to the Senior Vice President of Asset Management plays a critical role in supporting executive leadership through a unique blend of high-level administrative support and strategic project management support. The Special Assistant is a highly organized, proactive, and resourceful professional who thrives in a fast-paced environment and is passionate about driving operational excellence and strategic initiatives.
The Special Assistant works closely with all business units under the Asset Management umbrella including capital planning and construction, asset management operations, facilities operations, information technology, legal affairs, and leasing and compliance.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Executive Support:
Manage complex calendars and schedule meetings
Prepare briefing materials, agendas, and follow-up documentation for meetings
Handle confidential communication and sensitive information with discretion
Serve as a liaison for the Senior Vice President of Asset Management between internal and external stakeholders
Draft and edit correspondence, presentations, and reports
Project Management Support:
Coordinate cross-functional projects and initiatives on behalf of the Senior Vice President of Asset Management
Track progress, manage timelines, and ensure deliverables are metDevelop project plans, status reports, and executive summaries
Identify risks and propose mitigation strategies
Facilitate communication and collaboration across departments
Strategic and Operational Support:
Assist in the development and execution of strategic plans and priorities
Conduct research and analysis to support decision-making
Monitor key performance indicators and prepare dashboards and reports
Support budget planning and financial tracking as needed
Perform additional tasks to support the Asset Management department as needed
MINIMUM QUALIFICATIONS:
Bachelor’s degree or equivalent experience
5+ years of experience in executive support, project management, or a related role
Exceptional organizational and time management skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office Suite. Advanced proficiency in Microsoft Excel preferred
Strong attention to detail and follow-through
Excellent written and verbal communication skills
Ability to interact professionally with senior executives and external partners
Discretion and professionalism in handling confidential information
Comfortable working independently and collaboratively in a fast-paced environment
Flexible and responsive to changing priorities
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