Valor 3 Services, LLC
Executive Assistant Valor 3 Services, LLC
Valor 3 Services, LLC, Olympia, Washington, United States
Overview
Valor 3 Services, LLC (Valor 3) is seeking a skilled and mission-driven Executive Administrative Assistant to support senior-level leaders within the Department of Energy (DOE) / National Nuclear Security Administration (NNSA). The selected individual will play a key role in streamlining administrative workflows, coordinating travel logistics, and managing both classified and unclassified correspondence. Familiarity with government systems, administrative processes, and high-level support functions is essential. The ideal candidate will have experience with the government or military in operations, planning, administrative tasks and/or development. This position is contingent upon contract award.
Key Responsibilities
Review documents requiring senior executive signature, coordination, or concurrence for accuracy, completeness, and compliance with formatting and procedural guidelines.
Maintain calendars for senior executives, proactively keeping them informed of important organizational matters and upcoming engagements.
Serve as a point of contact with other program office support services and stakeholders.
Assist in maintaining and updating internal and external web content.
Organize, manage, and maintain physical and electronic office files and databases.
Distribute daily news releases and relevant media communications to staff and leadership.
Escort maintenance personnel, supply delivery staff, and visitors to secure locations or executive meetings, as needed.
Coordinate and process domestic, foreign, and local travel requests.
Prepare, submit, and track travel authorizations and vouchers.
Support secure communication by handling classified package concurrence, passing clearances, and transmitting documents via SIPR and NESAN systems.
Track and manage both classified and unclassified correspondence using formal correspondence control systems.
Prepare for and support meetings, conferences, teleconferences, and virtual sessions (WebEx, VTC); ensure all audio/visual equipment is operational and accessible.
Submit training requests and coordinate all travel logistics for senior leadership.
Support client-hosted conferences and meetings, including off-site events; provide A/V and logistical support.
Maintain and update key administrative systems, including contact lists, distribution lists, and shared calendars.
Coordinate with other NNSA support offices to prepare and submit official signature packages.
Serve as a liaison between multiple Program Offices to ensure smooth communication and workflow.
Comply with all required safety, security, and reporting protocols, including training, status reporting, and exception tracking.
Provide consistently high levels of service and responsiveness to meet or exceed client expectations.
Train and guide new staff on eDOCS ticketing, document preparation, and correspondence distribution.
Manage the DNS Correspondence Box and update the DNS Action Tracker within the Shared Portal.
Perform additional administrative tasks and duties as assigned.
Perform other duties as assigned
Requirements / Qualifications
Active DOE “Q” or DoD Top Secret security clearance.
High School Diploma or GED.
5–7 years of relevant administrative experience.
Strong proficiency with Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) and related office software.
Knowledge of standard office procedures, government documentation protocols, grammar, punctuation, and formatting best practices.
Proven organizational skills and keen attention to detail
Excellent written and verbal communication abilities
At least 2 years of experience processing and tracking official foreign travel
Strong commitment to customer service, professionalism, and a sense of mission
Desired Qualifications / Skills
Bachelor’s degree from an accredited college or university.
7–10 years of administrative support experience
Familiarity with the structure and mission of the NNSA
Physical Requirements and Work Environment This is a full-time, on-site position performed in a professional government office environment. Duties are primarily sedentary and require extended periods of working at a desk, operating a computer, and using standard office equipment. The role may involve occasional walking, standing, or escorting visitors within secure areas. Light lifting (up to 25 lbs) may be required for handling documents or meeting materials. The position may also require occasional travel to support offsite meetings or conferences. The work environment is fast-paced and deadline-driven, requiring the ability to manage multiple tasks simultaneously while maintaining accuracy and discretion, particularly when handling sensitive or classified information.
Travel No travel is currently planned by the customer per the scope of work.
Valor 3 Services, LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Valor 3 Services, LLC is an E-Verify employer.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60‑1.35(c)
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Key Responsibilities
Review documents requiring senior executive signature, coordination, or concurrence for accuracy, completeness, and compliance with formatting and procedural guidelines.
Maintain calendars for senior executives, proactively keeping them informed of important organizational matters and upcoming engagements.
Serve as a point of contact with other program office support services and stakeholders.
Assist in maintaining and updating internal and external web content.
Organize, manage, and maintain physical and electronic office files and databases.
Distribute daily news releases and relevant media communications to staff and leadership.
Escort maintenance personnel, supply delivery staff, and visitors to secure locations or executive meetings, as needed.
Coordinate and process domestic, foreign, and local travel requests.
Prepare, submit, and track travel authorizations and vouchers.
Support secure communication by handling classified package concurrence, passing clearances, and transmitting documents via SIPR and NESAN systems.
Track and manage both classified and unclassified correspondence using formal correspondence control systems.
Prepare for and support meetings, conferences, teleconferences, and virtual sessions (WebEx, VTC); ensure all audio/visual equipment is operational and accessible.
Submit training requests and coordinate all travel logistics for senior leadership.
Support client-hosted conferences and meetings, including off-site events; provide A/V and logistical support.
Maintain and update key administrative systems, including contact lists, distribution lists, and shared calendars.
Coordinate with other NNSA support offices to prepare and submit official signature packages.
Serve as a liaison between multiple Program Offices to ensure smooth communication and workflow.
Comply with all required safety, security, and reporting protocols, including training, status reporting, and exception tracking.
Provide consistently high levels of service and responsiveness to meet or exceed client expectations.
Train and guide new staff on eDOCS ticketing, document preparation, and correspondence distribution.
Manage the DNS Correspondence Box and update the DNS Action Tracker within the Shared Portal.
Perform additional administrative tasks and duties as assigned.
Perform other duties as assigned
Requirements / Qualifications
Active DOE “Q” or DoD Top Secret security clearance.
High School Diploma or GED.
5–7 years of relevant administrative experience.
Strong proficiency with Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) and related office software.
Knowledge of standard office procedures, government documentation protocols, grammar, punctuation, and formatting best practices.
Proven organizational skills and keen attention to detail
Excellent written and verbal communication abilities
At least 2 years of experience processing and tracking official foreign travel
Strong commitment to customer service, professionalism, and a sense of mission
Desired Qualifications / Skills
Bachelor’s degree from an accredited college or university.
7–10 years of administrative support experience
Familiarity with the structure and mission of the NNSA
Physical Requirements and Work Environment This is a full-time, on-site position performed in a professional government office environment. Duties are primarily sedentary and require extended periods of working at a desk, operating a computer, and using standard office equipment. The role may involve occasional walking, standing, or escorting visitors within secure areas. Light lifting (up to 25 lbs) may be required for handling documents or meeting materials. The position may also require occasional travel to support offsite meetings or conferences. The work environment is fast-paced and deadline-driven, requiring the ability to manage multiple tasks simultaneously while maintaining accuracy and discretion, particularly when handling sensitive or classified information.
Travel No travel is currently planned by the customer per the scope of work.
Valor 3 Services, LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Valor 3 Services, LLC is an E-Verify employer.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60‑1.35(c)
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