Quick Roofing LLC is hiring: Executive Assistant in Dallas

Description

Quick Roofing is seeking an experienced Executive Assistant to provide high-level administrative support to the CEO, COO, and CFO. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will have prior experience as an Executive Assistant and strong proficiency in Microsoft Office Suite.

Why Join Quick Roofing

At Quick Roofing, we value our employees and foster a collaborative, growth-oriented environment. Joining our team means being part of a company that prioritizes integrity, innovation, and customer satisfaction.

Key Responsibilities

Calendar Management

• Maintain and coordinate calendars for the CEO, COO, and CFO.
• Schedule and confirm meetings, ensuring efficient time management.

Communication & Coordination

• Answer and screen phone calls professionally.
• Act as a liaison between executives and internal/external stakeholders.
• Draft and proofread correspondence, presentations, and reports.

Meeting Support

• Prepare agendas and materials for meetings.
• Attend meetings as needed and summarize key discussion points and action items.

Travel Management

• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.

Information Management

• Organize and maintain confidential files and records.
• Summarize information from various sources for executive review.

Additional Responsibilities

• Manage expense reports and reimbursements.
• Coordinate company events or executive offsites.
• Track and follow up on action items from meetings.
• Prepare and distribute internal communications on behalf of executives.
• Assist with special projects as assigned.
• Maintain office supplies and vendor relationships for executive needs.

Compensation and Benefits

Competitive salary commensurate with experience. Benefits include health insurance, retirement plans, paid time off, and other perks.

Schedule

Monday–Friday, 8:00 AM – 5:00 PM

Requirements

Required Qualifications

• Proven experience as an Executive Assistant supporting senior leadership.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Teams.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion.
• Strong organizational and time-management skills.

Preferred Attributes

• Proactive and resourceful problem-solver.
• Ability to work independently and prioritize tasks effectively.
• Professional demeanor and strong interpersonal skills.