Executive Assistant Job at Ennismore in Miami Beach

We are looking for a Executive Assistant to join the re-opening of the famed Delano Miami Beach.

Set to open its doors in late 2025, Delano Miami Beach will fuse historic charm with contemporary luxury, reflecting a reimagined experience that pays homage to the original visionary concept. Comprising 170 rooms and distinct food and beverage concepts, the hotel will preserve its iconic walk-in pool and, in addition, unveil a new pool on an amenity deck, offering breathtaking views of the ocean. Delano Miami Beach will act as the brand’s flagship location, re-establishing Delano as a trailblazer in luxury lifestyle hospitality. Ennismore, in partnership with Cain International (the owners of Delano Miami Beach as well as partner in the Delano brand), are currently undertaking a significant renovation and redevelopment of the iconic Delano hotel with an aim to open its doors again ahead of the 2025 winter high season.

The Executive Assistant carries out administrative work on behalf of the General Manager, and Executive Committee ensuring all administrative tasks are organized, completed timely to ensure they maximize their time on strategic duties.

Job Description

What you'll do...

• Act as the first point of contact for the GM, intaking all correspondence through email, calls, chats, etc.
• Manage and maintain the GM's calendar. Organize meetings, events and outings on behalf of the GM.
• Book and arrange travel, transport and accommodation for the GM/EC.
• Submitting and processing expense reports for the GM as needed
• Keeping the GM, Executive Committee and hotel as a whole informed of key tasks and upcoming deadlines.
• Assist with and coordinate operations, including attending, minuting, and sending follow-up actions for necessary calls and projects.
• Creating, editing and proofing presentations, reports and general correspondence in PowerPoint, Excel, Word and Outlook.
• Represent the GM and the Delano Miami Beach in a respectful manner - maintain a close relationship with all vendors and stakeholders.
• Assure discreet handling of all business matters.
• Working closely with all departments, head office support teams, and hotel stakeholders on tasks and various projects necessary for the GM.
• Perform other duties, as directed and as required.
• We recognize we are in the hospitality industry and that may require us to provide lateral service. We will on occasion call for everyone on the team to on a routine basis perform various related tasks as needed in the spirit of providing exceptional service.

Qualifications

What we're looking for...

• At least 3 years of experience as an executive assistant or similar, preferably in a luxury hotel or hospitality environment.
• Ability to maintain excellent relationships with all team members and maintain confidentiality at all times. You always exercise discretion.
• Must possess strong analytical and interpersonal skills; Ability to manage schedules, coordinate travel and office administration.
• You know hospitality and understand