Executive Assistant Job at The Wonderful Company LLC in Shafter

Executive Assistant|The Wonderful Company# Executive AssistantThe Wonderful Company | Shafter, CA | Administrative support | Associate | Full-time | Job ID: REF6239WShare* Email## Company DescriptionYou may know us as FIJI Water, POM Wonderful, Justin Wine, Teleflora and Halos Citrus, but we’re all Wonderful – and we have a great opportunity for a (role). We’re looking to make the world a healthier place through an uncompromising commitment to the well-being of our employees and their families. We foster a collaborative workforce that encourages an entrepreneurial spirit and openness to change.The Executive Assistant serves as trusted, high-level administrative support to the Senior Vice President (SVP) of Wonderful Capital Projects, ensuring his time, priorities, and initiatives are managed with precision, discretion, and foresight. This role requires a proactive mindset, exceptional organizational skills, and the ability to anticipate needs before they are requested. They will handle confidential materials with the utmost discretion and serve as a central liaison between the SVP and stakeholders at all levels.In addition to supporting the SVP, the Executive Assistant will report to and assist the Director of Property Management with a variety of administrative, operational, and project-based tasks. This includes supporting meetings, events, and departmental activities; compiling and summarizing data and trends; and ensuring smooth communication and follow-through on key priorities. The successful candidate will thrive in a structured environment with multiple priorities, balancing important and sometimes urgent demands with meticulous attention to detail.This position operates in a corporate office setting with occasional on-site support for events, meetings, and departmental activities. The role requires flexibility, adaptability, and a proactive approach to problem-solving.## Job Description**Executive Support to SVP*** Manage a very active calendar of meetings, travel, and commitments, ensuring priorities and deadlines are met.* Anticipate needs and prepare materials for meetings, presentations, correspondence, and calls.* Arrange complex travel itineraries with contingency plans.* Complete and submit accurate expense reports within policy deadlines.* Draft, proofread, and prepare confidential correspondence and reports.* Maintain strong relationships that support the SVP’s and Capital Projects team’s success.* Provide administrative support for special projects and cross-departmental initiatives.**Operational & Administrative Excellence*** Prioritize and resolve conflicting demands, handling matters expeditiously and with sound judgment.* Gather, analyze, and summarize information from multiple sources into clear, concise reports highlighting key insights, trends, and action items.* Support tracking and oversight of budgets, timelines, and operational updates.* Maintain organized digital and physical files, ensuring secure handling of sensitive materials.**Events & Departmental Coordination*** Plan and organize department offsites, events, and meetings while maintaining budget discipline.* Coordinate logistics for internal and external meetings, ensuring seamless execution.* Collaborate with Wonderful Amenities Center facilities and administrative teams to provide coverage and operational support.**Professionalism & Confidentiality*** Handle sensitive information with the highest level of discretion.* Follow the spirit of teamwork, cooperation, and mutual respect with colleagues at all levels.**Communication & Coordination*** Serve as a professional point of contact for internal and external stakeholders.* Facilitate clear and timely communication between executives, staff, and customers.* Follow up on action items and ensure completion of assigned tasks.## Qualifications* Minimum of 3 years of executive-level administrative experience, preferably supporting senior leadership, with a proven ability to manage high-volume, complex responsibilities.* Exceptional organizational, time management, and multitasking skills, with the ability to prioritize effectively in a fast-paced and dynamic environment.* Proven ability to anticipate needs, think critically, and offer solutions proactively.* Strong written and verbal communication skills, with a professional and personable demeanor suitable for interacting with executives, stakeholders, and colleagues at all levels.* Advanced proficiency in calendar management, travel coordination, expense report processing, and preparation of executive correspondence and reports.* Proven organizational and technical skills requiring proficient use of Microsoft Office products and video meeting platforms to develop and execute professional communications and presentations for a variety of audiences.* Demonstrated ability to handle confidential and sensitive information with the highest level of discretion, exercising sound judgment in all matters.* Proactive and anticipatory mindset, with a commitment to excellence and a focus on streamlining processes, solving problems, and improving operational efficiency.* Bachelor’s degree preferred; equivalent work experience with a proven record of success in high-level executive support will be considered.Pay Range: $69,000 – $72,000 per year. Final compensation will be dependent upon skills & experience.Headquartered in Los Angeles, The Wonderful Company is a privately held $6 billion company dedicated to harvesting health around the world through its iconic consumer brands. The company’s 10,000 employees worldwide are committed to bringing consumers everywhere the freshest, most wholesome pistachios, citrus and pomegranates; bottling the finest water and wines; and creating colorful bouquets that are sure to touch the heart. This commitment is reflected in the company’s market share: Wonderful Pistachios is America’s No. 1 tree nut and America’s fastest-growing snack; Wonderful Halos is the No. 1 mandarin orange in America; POM Wonderful is the No. 1 100% pomegranate brand in America; FIJI Water is America’s No. 1 premium imported bottled water brand; JUSTIN Wine has the No. 1 Cabernet Sauvignon in California; and Teleflora is the world’s leading floral delivery service.The Wonderful Company’s connection to consumers has health at its heart and giving back at its core. The company has a long-standing commitment to corporate social responsibility, including more than $1 billion invested in environmental sustainability; $65 million in charitable giving, education initiatives, and innovative health and wellness programs each year; and $143 million toward the construction of two charter school campuses in California’s Central Valley. To view the current Corporate Social Responsibility report, visit www.wonderful.com/csr.To learn more about The Wonderful Company, its products and its core values, visit www.wonderful.com, or follow us on Facebook, Twitter and Instagram.The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories.#LI-DNIEEO is the law -* **Career Advancement Opportunities:** Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units.* **Focused Learning and Development:** Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses.* **Empowering Mentorship Program:** Connect #J-18808-Ljbffr