ACS Inc.
Program Coordinator, Expositions & Sponsorships
ACS Inc., Washington, District of Columbia, us, 20022
Program Coordinator, Expositions & Sponsorships
Position Description
The Program Coordinator, Expos & Sponsorships reports to the Manager, Expos & Sponsorships and is responsible for assisting with Expo and sponsorship sales and fulfillment, logistics management, technology and value‑added exhibitor and sponsor programs. This position requires knowledge of the trade show industry and a passion for customer service. The incumbent must demonstrate knowledge and skills related to programs, procedures, and activities associated with implementing large organizational meetings, especially convention center logistics.
Position Accountabilities
Coordinate timelines and project management for expo operations and sponsorship fulfilment. Monitor key deadlines and ensure compliance with event policies and procedures.
Coordinate expo projects, events, or activations as assigned and coordinate logistics and support onsite execution.
Coordinate timelines and updates to the expo management system and sponsorship prospectus and other documents and website.
Track KPIs, deliverables, and fulfillment for exhibitor and sponsor packages.
Manage customer service and communications with exhibitors, sponsors, vendors, and internal teams.
Research new initiatives, tools, and best practices to improve the exhibitor and sponsor experience.
Maintain accurate reports, and update systems related to booth sales, sponsorship sales, exhibitor services, logistics, and project management.
Contribute to post‑event reporting, reconciliation, SOPs, and process improvement initiatives.
Assist the expo and sponsorship unit with coordination of organizational tasks.
Perform other duties as assigned by management.
Education, Experience, and Technical Knowledge
Education: Bachelor’s Degree (required).
Certification: CMM, CMP, or other industry certification preferred.
Experience: 4+ years in tradeshow and sponsorship operations, marketing background desired; experience in an association environment is a plus.
Technical Proficiency: Proficient with A2Z, eShow, Asana, Microsoft Office Suite (Word, Smartsheet, Excel).
Skills: Exceptional communication, organization, time management, project tracking, critical thinking, analytical and problem‑solving abilities; effective collaboration with all staff levels.
Attributes: Initiative‑taker with strong work ethic, ownership, and accountability.
Availability: Ability to work nights, weekends during events; move about for extended periods and lift 25 lb. during events; approximately 15 % travel.
This role is based in Washington, DC. ACS employees work a hybrid schedule: onsite two days per week, with the remaining days flexible for remote work.
Compensation A reasonable rate of compensation for this position is between $70,000 – $75,000 per year. Any offer will reflect the total compensation package and benefits, to be made at the sole discretion of ACS. ACS reserves the right to amend or modify its employment benefits and compensation structure at any time.
Employment Details
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Other
Industry: Utilities
ACS is an Equal Opportunity Employer. We comply with all relevant EEO statutes.
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Position Accountabilities
Coordinate timelines and project management for expo operations and sponsorship fulfilment. Monitor key deadlines and ensure compliance with event policies and procedures.
Coordinate expo projects, events, or activations as assigned and coordinate logistics and support onsite execution.
Coordinate timelines and updates to the expo management system and sponsorship prospectus and other documents and website.
Track KPIs, deliverables, and fulfillment for exhibitor and sponsor packages.
Manage customer service and communications with exhibitors, sponsors, vendors, and internal teams.
Research new initiatives, tools, and best practices to improve the exhibitor and sponsor experience.
Maintain accurate reports, and update systems related to booth sales, sponsorship sales, exhibitor services, logistics, and project management.
Contribute to post‑event reporting, reconciliation, SOPs, and process improvement initiatives.
Assist the expo and sponsorship unit with coordination of organizational tasks.
Perform other duties as assigned by management.
Education, Experience, and Technical Knowledge
Education: Bachelor’s Degree (required).
Certification: CMM, CMP, or other industry certification preferred.
Experience: 4+ years in tradeshow and sponsorship operations, marketing background desired; experience in an association environment is a plus.
Technical Proficiency: Proficient with A2Z, eShow, Asana, Microsoft Office Suite (Word, Smartsheet, Excel).
Skills: Exceptional communication, organization, time management, project tracking, critical thinking, analytical and problem‑solving abilities; effective collaboration with all staff levels.
Attributes: Initiative‑taker with strong work ethic, ownership, and accountability.
Availability: Ability to work nights, weekends during events; move about for extended periods and lift 25 lb. during events; approximately 15 % travel.
This role is based in Washington, DC. ACS employees work a hybrid schedule: onsite two days per week, with the remaining days flexible for remote work.
Compensation A reasonable rate of compensation for this position is between $70,000 – $75,000 per year. Any offer will reflect the total compensation package and benefits, to be made at the sole discretion of ACS. ACS reserves the right to amend or modify its employment benefits and compensation structure at any time.
Employment Details
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Other
Industry: Utilities
ACS is an Equal Opportunity Employer. We comply with all relevant EEO statutes.
#J-18808-Ljbffr