Receptionist/Office Assistant Job at Quarles & Brady LLP in Phoenix

Receptionist/Office Assistant at Quarles & Brady LLP Office Location: Phoenix We are seeking a receptionist/office assistant who will maintain a professional image of the firm by providing a favorable first impression to clients and visitors. Grow Your Career at Quarles. At Quarles, your goals matter. We foster a collaborative, inclusive culture where your voice is heard and your growth is supported. Join a team that values creativity, flexibility, and shared success. Salary: $50,000 - $75,000 per year. What We Offer Supportive, adaptable work environment Career development through mentoring and training – professional growth opportunities Competitive pay and comprehensive benefits Key Responsibilities Answer incoming phone calls and route them to the appropriate party in a timely manner. Welcome visitors upon arrival and announce them to respective attorneys, legal assistants, and other support staff in a timely manner. Maintain visitor's log, accept/sort mail and packages. Oversee Maricopa County Trip Reduction Program for the firm. Create weekly reception schedule. Maintain a clean and organized reception environment at all times. Assist hospitality as needed with preparing for events, such as internal visitor arrivals and client meetings. Maintain and update internal staff documentation such as reception directory, photo directory, reception training manuals, and internal visitor reports. Manage and keep notary files up to date, including tracking notary expiration dates and filing applications. Provide additional support and perform other duties as assigned. Qualifications High school diploma (or equivalent) along with 2 years of related experience. Professional services experience preferred. Exceptional technical skills required including knowledge of MS Word, MS Outlook, MS Excel and Adobe Professional. Strong organizational, communication and client service skills. Must be detail oriented, excellent grammar and spelling skills. The ability to multi-task and work in a fast‑paced, team‑oriented environment is essential. Provide outstanding customer service and have the ability to work in a team environment. Experience with multi‑line switchboard and entry‑level PC skills required. Quarles & Brady offers competitive salaries, bonuses and great benefits to employees including paid time off, health, vision, dental, 401(k), life, disability and much more. Benefit eligibility is dependent on hours. Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience, education and skills of the applicant, and other job‑related factors. Quarles is an equal opportunity employer. If you have any questions or require additional information regarding this position, please contact: Jade Lorigan Senior Legal Recruiting Coordinator jade.lorigan@quarles.com #J-18808-Ljbffr