Litigation Secretary Job at Hinshaw & Culbertson LLP in Minneapolis

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Hinshaw & Culbertson LLP, a leading national law firm, is seeking a litigation secretary for the Minneapolis office to provide comprehensive legal and administrative support to a team of attorneys.

The ideal candidate will have experience in civil defense litigation, including trials, and will also have demonstrated excellence in dependability, pro‑activity and the ability to work independently and within a team. Experience involving business litigation is preferred.

Duties and Responsibilities

• Prepare, edit, file and may compose legal documents, including but not limited to letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area. File documents with the courts, including e‑filing. Transcribe from electronic dictation program, tapes and/or handwritten documents.
• Update and maintain databases that include e‑mail lists, iCreate info and client matter lists.
• Screen telephone calls and/or take messages when needed. Review and process all incoming mail. Open new files, check conflicts of interest, maintain client and general files. Conduct periodic review of files for possible closure/off‑site storage.
• Greet clients and visitors. Interact with clients, counsel, court personnel and others. Maintain professional appearance and demeanor. Maintain good public relations and customer service with clients. Maintain confidentiality of attorney‑client relationship.
• Establish and maintain calendar and deadline reminder systems. Record court dates, deposition dates, etc. Work with attorneys, paralegals and secretaries and docketing personnel to ensure accuracy of the calendar. Schedule appointments and make business travel arrangements. Communicate with administrative support by apprising of deadlines, attorney travel plans, etc.
• Provide administrative support including vendor invoice processing and expense reimbursements.
• Other related duties and special projects as assigned.

Qualifications

• High school diploma or equivalent required; Bachelor’s degree preferred.
• Minimum of five years of legal secretarial experience is required; civil defense preferred.
• Strong organizational skills; ability to prioritize and manage numerous tasks and complete them under time constraints.
• Knowledge of state and federal court rules (including e‑filing) and local rules, where applicable, pertaining to litigation procedures, requirements and practices (including trial, mediation and arbitration).
• Knowledge of or ability to learn office procedures, rules and regulations. Knowledge of and demonstrated proficiency in computer programs and relevant software applications including Outlook, Word, Excel, PowerPoint, iManage, Chrome River and Adobe.
• Ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time sensitive situations; proofread and perform editing of routine and complex documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; organize solve problems and work well within a team environment; incur overtime in order to perform the essential duties of the position; may require irregular hours.
• Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management and staff.

We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development.

As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any factor prohibited by law.

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Seniority Level

• Mid‑Senior level

Employment Type

• Full‑time

Job Function

• Legal

Industry

• Law Practice

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