ADMINISTRATIVE SECRETARY - 48004926 Job at State of Florida in Miami

Position Title

ADMINISTRATIVE SECRETARY

Requisition No: 850712

Position Number: 48004926

Pay Plan: Career Service

Salary: $2,813.33 Monthly

Posting Closing Date: 12/11/2025

Location: AREA 6, MIAMI UNIT 23N

Seniority level: Entry level | Employment type: Full‑time | Job function: Administrative | Industries: Government Administration

Responsibilities

• Be productive under tight timeframes, balance multiple priorities and maintain goal‑directed performance under stress.
• Assist the VR Supervisor with tracking and monitoring unit attendance and leave.
• Assist in organizing, coordinating and prioritizing unit activities.
• Assist in preparation of confidential personnel actions.
• Receive, track, and submit monthly reports as assigned.
• Process and track monthly travel submissions to Area Office.
• Conduct inventory and order supplies for the unit.
• Prepare and sign routine correspondence.
• Answer phones and file documents.
• Review closed files to ensure proper file order.
• Track transferred cases.
• Review, audit, and process authorizations for payment or cancellation.
• Work directly with customers to obtain and verify referral information.
• Verify customers’ employment status.
• Schedule and notify customers of appointments.
• Mentor support staff and conduct training both in the unit and/or outside when requested.
• Participate in teams or committees as assigned.

Minimum Requirements

• Three years of secretarial or clerical work experience, or possession of a Certified Professional Secretary Certificate.
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours per year of required experience.
• Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours per year of required experience.
• A high school diploma or its equivalent can substitute for one year of the required work experience.
• Gaps of employment of 3 months or more must be addressed on the application; all dates, addresses, and contact information must be current and listed in chronological order.

Background Screening Requirement

Applicants will undergo Level 2 employment screening in accordance with Florida Statutes Chapter 435. Selected candidates will receive a consent form, an affidavit of good moral character, and a notice of rights. Level 2 screening includes fingerprinting for statewide criminal and juvenile records checks, federal criminal records checks, and may include local checks. Employment will not commence until screening is completed and approved.

State of Florida Employee Benefits

• Florida Retirement – 3% employee contribution required.
• 10 paid holidays annually.
• Accrual of sick leave: 8.667 hrs/month (0‑5 yrs), 10.833 hrs/month (5‑10 yrs), 13 hrs/month (>10 yrs).
• Career Service employees earn 8.667 hrs of sick leave credits per month.
• Health insurance – State pays 80% of premium for individual or family coverage.
• Life insurance – State pays premium for $25,000 basic term life insurance.
• Additional supplemental insurances available such as dental, vision, etc.
• Tax‑deferred medical and child‑care reimbursement accounts available.
• Tax‑deferred savings program available through payroll deduction.

Equal Opportunity / Veterans’ Preference / Accommodation / Drug‑Free Workplace

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation under the ADA must notify the agency hiring authority or People First Service Center in advance.

Applicants eligible for Veterans’ Preference will receive preference in employment and must attach supporting documentation (e.g., DD Form 214) with each submission.

All employees are subject to reasonable suspicion drug testing in accordance with Florida Statutes Chapter 112.0455.

Resume Submission

If you wish to submit a resume, please attach it with your application. Include the Requisition ID number 850712 on each page of your resume.