Dashiell Corporation
Document Control Assistant – Dashiell Corporation
Position Title:
Document Control Assistant
Location:
12301 Kurland Drive, Suite 400, Houston, TX 77034
Primary Function Reporting to the Administrative Supervisor, the Document Control Assistant is responsible for providing support services including receiving and logging vendor and client documents, document reproduction activities, and shipping project documentation to clients and project team members.
Essential Duties & Responsibilities
Provide oversight of document controls activities on projects; ensure that quality of document controls deliverables meet expected standards
Provide oversight of vendor data activities on projects; ensure that quality of vendor data deliverables meet expected standards
Prepare various management and project status reports
Ability to communicate with all levels of management, clients, vendors, and project team members to achieve project objectives
Receive all deliverables and log them into the document control system, then create and distribute them to the clients, vendors, and project personnel.
Scan, image, organize and maintain documents/filing system, adhering to the company's document procedures
Maintain documentation logs utilizing the document control system throughout the project
Post documents/drawings to Project Webpage, FTP Site, SharePoint, etc.
Work closely with the project team members on the status of project documents
Perform Quality Assurance checks for outgoing transmittal packages including engineering drawing title block correctness, accurate engineering stamp application, and revision controls
Perform basic to intermediate word processing, spreadsheet and database assignments
Monitor status of, perform light duty maintenance as needed, and replenish consumables for large scale printing devices
Mail out and/or distribute documents, parcels and other materials
Ensure work is being performed within the guidelines of our company policies and procedures
Carry out other duties as assigned
Education & Experience
High school diploma or equivalent is required
Minimum of one year of prior office experience required; engineering industry preferred
Must have a current driver’s license and a clean driving record
Skill Sets
Proficient in MS Office and Windows operating system
Proficient with express shipping software, such as Federal Express and UPS
Excellent written and verbal communication skills
Ability to conduct yourself and perform job duties in a professional manner
Ability to work in a team environment
Ability to prioritize, manage time well, troubleshoot and work in a fast‑paced, deadline‑driven environment
Must be organized and detail oriented with the ability to multi‑task
Flexibility for occasional overtime
Ability to lift 25lbs on a regular basis
Ability to stand for long periods of time
Working Conditions
This job is primarily performed in an office environment
Occasionally, work may be performed after normal work hours or on weekends
Equal Employment Opportunity Dashiell Corporation is an equal opportunity workplace. All employment decisions are made without regard to sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation if requested for disabilities or religious beliefs and practices.
Benefits
– Dashiell Corporation provides a competitive compensation and benefits package. The company offers life insurance, accidental death & dismemberment insurance, long‑term disability insurance, and an employee assistance plan at no cost to the employee. Benefit offerings also include a choice of traditional PPO or one of two HDHPs, with corresponding FSA or HSA, dental, vision, supplemental life insurance, short‑term disability insurance, critical illness insurance, group accident insurance, hospital indemnity insurance, a 401(k) with immediate vesting, and more!
Must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without visa sponsorship. No third‑party recruiters, please.
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Position Title:
Document Control Assistant
Location:
12301 Kurland Drive, Suite 400, Houston, TX 77034
Primary Function Reporting to the Administrative Supervisor, the Document Control Assistant is responsible for providing support services including receiving and logging vendor and client documents, document reproduction activities, and shipping project documentation to clients and project team members.
Essential Duties & Responsibilities
Provide oversight of document controls activities on projects; ensure that quality of document controls deliverables meet expected standards
Provide oversight of vendor data activities on projects; ensure that quality of vendor data deliverables meet expected standards
Prepare various management and project status reports
Ability to communicate with all levels of management, clients, vendors, and project team members to achieve project objectives
Receive all deliverables and log them into the document control system, then create and distribute them to the clients, vendors, and project personnel.
Scan, image, organize and maintain documents/filing system, adhering to the company's document procedures
Maintain documentation logs utilizing the document control system throughout the project
Post documents/drawings to Project Webpage, FTP Site, SharePoint, etc.
Work closely with the project team members on the status of project documents
Perform Quality Assurance checks for outgoing transmittal packages including engineering drawing title block correctness, accurate engineering stamp application, and revision controls
Perform basic to intermediate word processing, spreadsheet and database assignments
Monitor status of, perform light duty maintenance as needed, and replenish consumables for large scale printing devices
Mail out and/or distribute documents, parcels and other materials
Ensure work is being performed within the guidelines of our company policies and procedures
Carry out other duties as assigned
Education & Experience
High school diploma or equivalent is required
Minimum of one year of prior office experience required; engineering industry preferred
Must have a current driver’s license and a clean driving record
Skill Sets
Proficient in MS Office and Windows operating system
Proficient with express shipping software, such as Federal Express and UPS
Excellent written and verbal communication skills
Ability to conduct yourself and perform job duties in a professional manner
Ability to work in a team environment
Ability to prioritize, manage time well, troubleshoot and work in a fast‑paced, deadline‑driven environment
Must be organized and detail oriented with the ability to multi‑task
Flexibility for occasional overtime
Ability to lift 25lbs on a regular basis
Ability to stand for long periods of time
Working Conditions
This job is primarily performed in an office environment
Occasionally, work may be performed after normal work hours or on weekends
Equal Employment Opportunity Dashiell Corporation is an equal opportunity workplace. All employment decisions are made without regard to sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation if requested for disabilities or religious beliefs and practices.
Benefits
– Dashiell Corporation provides a competitive compensation and benefits package. The company offers life insurance, accidental death & dismemberment insurance, long‑term disability insurance, and an employee assistance plan at no cost to the employee. Benefit offerings also include a choice of traditional PPO or one of two HDHPs, with corresponding FSA or HSA, dental, vision, supplemental life insurance, short‑term disability insurance, critical illness insurance, group accident insurance, hospital indemnity insurance, a 401(k) with immediate vesting, and more!
Must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without visa sponsorship. No third‑party recruiters, please.
#J-18808-Ljbffr