Legal Secretary Job at Forrest Solutions in New York

Join a leading law firm known for exceptional client service, high-quality work, and a collaborative, people-first culture.

For more than four decades, a leading law firm has been recognized for delivering legal solutions across real estate, environmental and natural resources, land use, litigation, corporate, tax, labor & employment, and restructuring practices. They are seeking a Transactional Legal Secretary to support 6 attorneys onsite in midtown Manhattan.

Key Responsibilities

• Prepare, edit, proofread, redline, and finalize a wide variety of legal documents
• Manage calendars, coordinate meetings, schedule appointments, and handle attorney workflow
• Support transactional closings, including preparing signature packets, organizing documents, and assembling closing binders
• Prepare expense reports, time entries, and travel arrangements
• Handle administrative date calendaring and assist with billing and collections-related tasks
• Prepare, file, and/or order corporate documentation; assist with client intake and conflict procedures
• Provide top-tier client service and act as a liaison between clients, attorneys, and team members
• Mentor new attorneys or junior business professionals, as requested
• Participate in firmwide training sessions and collaborate daily with legal secretaries and administrative departments
• Retain a notary commission and perform notarial acts (or willingness to obtain)
• Utilize required software, including workflow systems and document production tools

Qualifications

• High school diploma or equivalent required; bachelor’s degree strongly preferred
• 3–5+ years of relevant experience, with a working understanding of transactional law.
• Minimum typing speed of 70 wpm with exceptional accuracy
• Advanced proficiency in MS Word, Adobe, Excel, DocuSign, and time-entry/billing software
• Strong document processing skills with the ability to navigate complex markups
• Excellent written, verbal, and interpersonal communication skills
• Highly organized, detail-oriented, proactive, and able to thrive in a fast-paced environment
• Positive, flexible, collaborative attitude with a commitment to client satisfaction
• Ability to work core business hours with flexibility for occasional overtime