Chilltechjax is hiring: Office Administrative Assistant in Middleburg

Hybrid - Partial In-office Days Required About the Role The Office Administrative Assistant will perform a variety of administrative duties to support the smooth operation of our office and services. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills. This role involves answering phone calls, booking of services, filing and organizing documentation, issuing work orders, providing customer service, and managing billing processes. Key Responsibilities: Answering Phone Calls: Manage incoming calls, provide information, and direct calls to the appropriate personnel. Booking Services: Schedule appointments and coordinate service bookings with clients and technicians. Filing Paperwork: Organize and maintain physical and electronic filing systems to ensure easy retrieval of documents. Issuing Work Orders: Prepare and distribute work orders to technicians, ensuring accuracy and completeness. Customer Service: Provide excellent customer service by addressing client inquiries, resolving issues, and maintaining a positive client relationship. Billing: Issue invoices, track payments, and follow up on outstanding accounts to ensure timely payments. General Administrative Tasks: Perform other light administrative duties as required to support office operations. Requirements Education: High school diploma or equivalent; additional qualifications in office administration are a plus. Experience: Previous experience in an administrative role is preferred. Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or Google Equivalent Excellent communication and interpersonal skills Strong organizational and multitasking abilities Attention to detail and problem-solving skills Ability to work independently and as part of a team About the Company ChillTech of North Florida is a leading provider of heating, ventilation, and air conditioning (HVAC) services. We are committed to delivering top-notch service and ensuring our clients' comfort and satisfaction. We are looking for a dedicated and efficient Office Administrative Assistant to join our team and assist with various administrative tasks. #J-18808-Ljbffr