Quartermaster
Job Description:
Quartermaster is seeking a highly organized and dependable Administrative Assistant to support our growing team. In this role, you’ll help keep the company running smoothly by managing day-to-day administrative tasks, coordinating meetings and logistics, and supporting team operations across departments. You'll be trusted with a wide range of responsibilities and will play a key role in helping our engineering, product, and leadership teams stay focused and effective. This is an ideal role for someone who thrives in a dynamic, fast-paced environment and enjoys making things work behind the scenes.
Key Responsibilities
Coordinate calendars, schedule internal and external meetings, and manage logistics across time zones and departments
Assist with onboarding for new hires, preparing documentation, organizing workspace setups, and facilitating first-week logistics
Support travel planning, expense tracking, and itineraries for staff, and deployment teams
Help manage equipment tracking, supply ordering, and communication with vendors
\
Occasionally coordinate shipping and receiving of hardware prototypes, documents, and field kits
Own end-to-end interview scheduling for multiple roles, including candidate communications, panel coordination, and follow-ups
Jump in on special projects and evolving startup needs as they arise—whether it’s launching a new workspace, assisting with deployments, or organizing team offsites
Qualifications (Preferred)
2+ years of experience in an administrative, office management, or operations support role—ideally in a startup or high-growth tech company
Experience coordinating interviews or supporting a recruiting process at scale
Exceptionally organized with strong attention to detail and the ability to juggle competing priorities
Excellent written and verbal communication skills
Proficient with tools such as Google Workspace, Slack, Zoom, and Notion (or similar platforms)
Self-starter who can work independently, maintain confidentiality, and adapt quickly to shifting needs
Bonus: interest in technology, field operations, or helping build the infrastructure of a world-class team
Work Environment
This is a remote position with collaboration via online tools.
Flexible working hours with occasional deadlines requiring high availability.
Opportunity to work on innovative projects with a global impact.
Benefits
Competitive salary
Flexible work hours and the option for remote work.
Opportunities for professional development and continued education.
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Quartermaster is seeking a highly organized and dependable Administrative Assistant to support our growing team. In this role, you’ll help keep the company running smoothly by managing day-to-day administrative tasks, coordinating meetings and logistics, and supporting team operations across departments. You'll be trusted with a wide range of responsibilities and will play a key role in helping our engineering, product, and leadership teams stay focused and effective. This is an ideal role for someone who thrives in a dynamic, fast-paced environment and enjoys making things work behind the scenes.
Key Responsibilities
Coordinate calendars, schedule internal and external meetings, and manage logistics across time zones and departments
Assist with onboarding for new hires, preparing documentation, organizing workspace setups, and facilitating first-week logistics
Support travel planning, expense tracking, and itineraries for staff, and deployment teams
Help manage equipment tracking, supply ordering, and communication with vendors
\
Occasionally coordinate shipping and receiving of hardware prototypes, documents, and field kits
Own end-to-end interview scheduling for multiple roles, including candidate communications, panel coordination, and follow-ups
Jump in on special projects and evolving startup needs as they arise—whether it’s launching a new workspace, assisting with deployments, or organizing team offsites
Qualifications (Preferred)
2+ years of experience in an administrative, office management, or operations support role—ideally in a startup or high-growth tech company
Experience coordinating interviews or supporting a recruiting process at scale
Exceptionally organized with strong attention to detail and the ability to juggle competing priorities
Excellent written and verbal communication skills
Proficient with tools such as Google Workspace, Slack, Zoom, and Notion (or similar platforms)
Self-starter who can work independently, maintain confidentiality, and adapt quickly to shifting needs
Bonus: interest in technology, field operations, or helping build the infrastructure of a world-class team
Work Environment
This is a remote position with collaboration via online tools.
Flexible working hours with occasional deadlines requiring high availability.
Opportunity to work on innovative projects with a global impact.
Benefits
Competitive salary
Flexible work hours and the option for remote work.
Opportunities for professional development and continued education.
#J-18808-Ljbffr