HRB
Executive Assistant to Founder of Boutique Hedge Fund in Midtown
HRB, New York, New York, us, 10261
Our client, a boutique hedge fund located in Midtown East, is seeking a highly capable, confident, and discreet Executive Assistant to support the Founder/CEO. This is a lean, sophisticated environment where the bar for excellence is high, the pace is fast, and the culture is polished, collaborative, and execution-driven.
The Founder travels frequently between several domestic and international locations and has a Personal Assistant based outside of New York. This EA will collaborate closely with that PA while reporting directly to the firm’s Chief of Staff. The ideal candidate brings exceptional judgment, a strong backbone, and the ability to operate as a true strategic partner to a dynamic, high-profile executive. This role is in office 5x a week in Midtown.
This role requires someone who is proactive, anticipatory, highly organized, and comfortable navigating complex, evolving demands. Some travel will be required.
RESPONSIBILITIES
Serve as the day-to-day partner to the Founder/CEO, staying closely aligned with priorities and ongoing initiatives
Manage and triage a high-volume inbox; oversee follow-ups, action items, and time-sensitive communications
Act as a gatekeeper, protecting the executive’s time and managing the flow of information with discretion
Partner seamlessly with the remote PA to ensure unified, consistent support
CALENDAR & SCHEDULING
Own and manage a complex, constantly shifting calendar across multiple time zones
Prioritize competing demands and anticipate needs in advance of all meetings and commitments
TRAVEL COORDINATION
Arrange domestic and international travel, including multi-leg itineraries, ground logistics, and real-time changes
Travel with the Founder on occasion to ensure seamless end-to-end execution
COMMUNICATION & CORRESPONDENCE
Draft, edit, and manage emails, documents, and communications with exceptional judgment and precision
Interface with internal teams, external partners, and key stakeholders on behalf of the Founder
OPERATIONAL & ADMINISTRATIVE SUPPORT
Handle expenses, reimbursements, and vendor relationships
Support the Chief of Staff with special projects, logistics, and operational workflows
Maintain the highest level of confidentiality at all times
REQUIREMENTS
Must come from a financial services institution (hedge fund, private equity, asset management, investment banking, or similar)
7–10+ years supporting a Founder, CEO, or senior investment leader
Strong backbone and ability to navigate a demanding, fast-paced executive
Exceptional organizational skills with the ability to anticipate needs and stay several steps ahead
Polished and concise written and verbal communication skills
Ability to travel domestically and internationally as needed
High discretion with proven experience managing confidential information
Confident, steady, and able to build trusted relationships across a lean leadership structure
WHY THIS ROLE IS EXCITING
High-impact partnership with a dynamic Founder/CEO
Deep visibility into the operational and strategic rhythm of the firm
Opportunity to support a global travel schedule and operate as a true extension of leadership
Close collaboration with a strong Chief of Staff and remote PA
Ideal for someone who thrives in a polished, high-performance financial environment
HOURS In office 5x/week, with flexibility to work from home as needed; some travel required
SALARY $150–$200K base + discretionary bonus + 100% covered health, dental, and vision
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The Founder travels frequently between several domestic and international locations and has a Personal Assistant based outside of New York. This EA will collaborate closely with that PA while reporting directly to the firm’s Chief of Staff. The ideal candidate brings exceptional judgment, a strong backbone, and the ability to operate as a true strategic partner to a dynamic, high-profile executive. This role is in office 5x a week in Midtown.
This role requires someone who is proactive, anticipatory, highly organized, and comfortable navigating complex, evolving demands. Some travel will be required.
RESPONSIBILITIES
Serve as the day-to-day partner to the Founder/CEO, staying closely aligned with priorities and ongoing initiatives
Manage and triage a high-volume inbox; oversee follow-ups, action items, and time-sensitive communications
Act as a gatekeeper, protecting the executive’s time and managing the flow of information with discretion
Partner seamlessly with the remote PA to ensure unified, consistent support
CALENDAR & SCHEDULING
Own and manage a complex, constantly shifting calendar across multiple time zones
Prioritize competing demands and anticipate needs in advance of all meetings and commitments
TRAVEL COORDINATION
Arrange domestic and international travel, including multi-leg itineraries, ground logistics, and real-time changes
Travel with the Founder on occasion to ensure seamless end-to-end execution
COMMUNICATION & CORRESPONDENCE
Draft, edit, and manage emails, documents, and communications with exceptional judgment and precision
Interface with internal teams, external partners, and key stakeholders on behalf of the Founder
OPERATIONAL & ADMINISTRATIVE SUPPORT
Handle expenses, reimbursements, and vendor relationships
Support the Chief of Staff with special projects, logistics, and operational workflows
Maintain the highest level of confidentiality at all times
REQUIREMENTS
Must come from a financial services institution (hedge fund, private equity, asset management, investment banking, or similar)
7–10+ years supporting a Founder, CEO, or senior investment leader
Strong backbone and ability to navigate a demanding, fast-paced executive
Exceptional organizational skills with the ability to anticipate needs and stay several steps ahead
Polished and concise written and verbal communication skills
Ability to travel domestically and internationally as needed
High discretion with proven experience managing confidential information
Confident, steady, and able to build trusted relationships across a lean leadership structure
WHY THIS ROLE IS EXCITING
High-impact partnership with a dynamic Founder/CEO
Deep visibility into the operational and strategic rhythm of the firm
Opportunity to support a global travel schedule and operate as a true extension of leadership
Close collaboration with a strong Chief of Staff and remote PA
Ideal for someone who thrives in a polished, high-performance financial environment
HOURS In office 5x/week, with flexibility to work from home as needed; some travel required
SALARY $150–$200K base + discretionary bonus + 100% covered health, dental, and vision
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