Tuba City Regional Health Care Corporation
Program Assistant (DH6522)
Tuba City Regional Health Care Corporation, Tuba City, Arizona, us, 86045
Program Assistant (DH6522)
Join to apply for the Program Assistant (DH6522) role at Tuba City Regional Health Care Corporation.
Navajo Preference Employment Act In accordance with Navajo Nation and federal law, TCRHCC has implemented an affirmative action plan pursuant to the Navajo Preference Employment Act. Applicants who meet the necessary qualifications for this position and:
are enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe will be given preference in hiring and employment for this position;
are legally married to enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe and meet residency requirements will be given secondary preference;
are enrolled members of other federally‑recognized American Indian Tribes will be given tertiary preference.
Position Summary This position provides professional administrative support for the Public Health department and public health related grants.
Responsibilities include assisting the Public Health Director and Program Manager with special and ongoing projects to ensure that goals and objectives are being met to achieve maximum efficient outcomes, answering routine and non‑routine correspondence with internal contacts of the organization, and assembling highly confidential and sensitive information and dealing with a diverse group of important external callers and visitors.
Additionally, this position will provide high level administrative support to include word processing, excel, power‑point, filing, financial record keeping, coordination of meetings, meeting minutes and conferences, obtaining supplies, direct mailings, and all other assigned clerical responsibilities.
Incumbent will track budgets, including grant funding.
Incumbent contributes in planning, initiation, implementation, and evaluation of various projects, and all other assigned clerical responsibilities.
This position requires the ability to work under conditions of frequent interruptions and willingness to work a flexible schedule.
This is a grant‑funded position.
Qualifications Education High School Diploma or GED
Experience A minimum of one (1) year working in a fast‑paced office environment with demonstrated ability to manage and prioritize multiple, competing tasks and demands while meeting deadlines.
Certification Must have and maintain current Basic Life Support (BLS) certification by the American Heart Association (AHA), if none must obtain within six (6) months from date of hire.
Other Skills and Abilities
A record of satisfactory performance in all prior and current employment as evidenced by positive employment references from previous and current employers.
All employment references must address and indicate success in each one of the following areas:
Positive working relationships with others
Possession of high ethical standards and no history of complaints
Reliable and dependable; reports to work as scheduled without excessive absences.
Professional, positive attitude and work ethic to patients and colleagues.
Excellent interpersonal and communication skills.
Ability to interact professionally during a time of crisis and distress.
Ability to multi‑task efficiently and effectively; develop well written reports, notes and letters.
Excellent customer service skills and telephone etiquette.
Proficient with computers and Microsoft Office Programs (Word, Excel Spreadsheets, Power‑point, Outlook).
A high level of interpersonal skills to handle sensitive and confidential situations with maximum discretion; continually requires demonstrated poise, tact and diplomacy. Must have excellent written and verbal communication skills and proofreading skills.
Responsibilities Essential Functions
Provides administrative support to the Public Health department.
Assists in organizing daily schedule, program budgets, travel, new staff onboarding, timekeeping, reporting and contracts.
Tracks department budgets and expenditures, including funded support to outside entities. Creates program requisitions, follows through on signatures, creates purchase orders, provides vendor communication, track receiving orders, and submit payment to close out purchase orders in a timely processed, and works closely with accounts payable and purchasing agents on resolving issues.
Prepares Excel spreadsheets to track and maintain various data. Prepares reports and enters data through various informational software systems. Establishes and maintains all department records and documents in an organized system such that all documents are easily retrievable. Updates and maintains financial records and commitment register using past and present data; prepare reports that reflect monthly spending and current balances for the department.
Assist in program interview preparation, makes arrangement for interview, confirmation time and location and email reminder as well as prepares handouts for interview panel and submits completed evaluation to supervisor.
Assists in the coordination of new employee orientation and upkeep of staff personal files. Must assemble new staff program orientation binders, collect and submit new staff Bios, set up staff workspace, and collect required documents for personal staff files.
Assist in time and attendance, by tracking staff leave/tardies and updating schedules per supervisor approval.
Organizes travel for staff from beginning to end. Submits Travel Advances with required documentation, signatures and works closely with general services, procurement and accounts payable team to ensure staffs travel is completed.
Work closely with contract specialist to assist in the follow up on program contracts. Ensure all contracts are current and followed through for payment.
Assists the Public Health Department with ongoing projects and special project assignments often requiring independent judgment and ability to determine best course of action to meet goals and objectives.
Must be able to create and develop visual presentations that are professional as needed.
Tracks staff and volunteer completion of required and optional trainings and other items for staff files.
Schedules meetings, prepares, sign in sheet, agendas and minutes, sends meeting invites, secures meeting location, composes reports and emails as assigned. Types a variety of materials to include meeting minutes, letters, and other federal or corporate related documents. Schedules and arranges conference and video calls as requested. Creates required grant reports.
May act as a liaison with other departments and outside agencies; handles confidential and non‑routine information and explains policies when necessary.
Assists in preparing the development of the monthly community health division report.
Answers phones for Public Health as assigned. Fields all routine and non‑routine questions. Works in cooperation with other departments, organizes and prioritizes large volumes of information and calls. Assists in re‑directing incoming phone calls to designated staff.
Provides administrative support using independent judgment to accomplish duties and meet customer needs in a timely manner:
Schedules and organizes complex activities such as meetings, travel, educational training, conferences, and other activities.
Opens mail for the Director, drafts responses or replies by phone or e‑mail when necessary and responds to regularly occurring requests for information. Establishes, develops, maintains and updates filing system. Retrieves information as needed.
Sorts and distributes mail.
Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes, responsible for accuracy and clarity of final copy.
Ensure proper PPE is worn at all times while on duty including but not limited to, face mask, gloves, gown, isolation gown, NIOSH‑approved N95 filtering facepiece respirator or higher, if available, and eye or face shield.
Complete all donning and doffing tasks in a safe acceptable method and discard of used PPE accordingly. (see CDC website for most current updates)
Complete task training for all routine cleaning and decontamination processes for all surfaces contaminated by a communicable disease to ensure a high level of patient, visitor, employee, and external customer satisfaction.
Understands and adheres to established compliance, safety and quality assurance standards. Other duties as assigned.
Seniority level Entry level
Employment type Full‑time
Job function Administrative
Industries Administrative and Support Services
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Navajo Preference Employment Act In accordance with Navajo Nation and federal law, TCRHCC has implemented an affirmative action plan pursuant to the Navajo Preference Employment Act. Applicants who meet the necessary qualifications for this position and:
are enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe will be given preference in hiring and employment for this position;
are legally married to enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe and meet residency requirements will be given secondary preference;
are enrolled members of other federally‑recognized American Indian Tribes will be given tertiary preference.
Position Summary This position provides professional administrative support for the Public Health department and public health related grants.
Responsibilities include assisting the Public Health Director and Program Manager with special and ongoing projects to ensure that goals and objectives are being met to achieve maximum efficient outcomes, answering routine and non‑routine correspondence with internal contacts of the organization, and assembling highly confidential and sensitive information and dealing with a diverse group of important external callers and visitors.
Additionally, this position will provide high level administrative support to include word processing, excel, power‑point, filing, financial record keeping, coordination of meetings, meeting minutes and conferences, obtaining supplies, direct mailings, and all other assigned clerical responsibilities.
Incumbent will track budgets, including grant funding.
Incumbent contributes in planning, initiation, implementation, and evaluation of various projects, and all other assigned clerical responsibilities.
This position requires the ability to work under conditions of frequent interruptions and willingness to work a flexible schedule.
This is a grant‑funded position.
Qualifications Education High School Diploma or GED
Experience A minimum of one (1) year working in a fast‑paced office environment with demonstrated ability to manage and prioritize multiple, competing tasks and demands while meeting deadlines.
Certification Must have and maintain current Basic Life Support (BLS) certification by the American Heart Association (AHA), if none must obtain within six (6) months from date of hire.
Other Skills and Abilities
A record of satisfactory performance in all prior and current employment as evidenced by positive employment references from previous and current employers.
All employment references must address and indicate success in each one of the following areas:
Positive working relationships with others
Possession of high ethical standards and no history of complaints
Reliable and dependable; reports to work as scheduled without excessive absences.
Professional, positive attitude and work ethic to patients and colleagues.
Excellent interpersonal and communication skills.
Ability to interact professionally during a time of crisis and distress.
Ability to multi‑task efficiently and effectively; develop well written reports, notes and letters.
Excellent customer service skills and telephone etiquette.
Proficient with computers and Microsoft Office Programs (Word, Excel Spreadsheets, Power‑point, Outlook).
A high level of interpersonal skills to handle sensitive and confidential situations with maximum discretion; continually requires demonstrated poise, tact and diplomacy. Must have excellent written and verbal communication skills and proofreading skills.
Responsibilities Essential Functions
Provides administrative support to the Public Health department.
Assists in organizing daily schedule, program budgets, travel, new staff onboarding, timekeeping, reporting and contracts.
Tracks department budgets and expenditures, including funded support to outside entities. Creates program requisitions, follows through on signatures, creates purchase orders, provides vendor communication, track receiving orders, and submit payment to close out purchase orders in a timely processed, and works closely with accounts payable and purchasing agents on resolving issues.
Prepares Excel spreadsheets to track and maintain various data. Prepares reports and enters data through various informational software systems. Establishes and maintains all department records and documents in an organized system such that all documents are easily retrievable. Updates and maintains financial records and commitment register using past and present data; prepare reports that reflect monthly spending and current balances for the department.
Assist in program interview preparation, makes arrangement for interview, confirmation time and location and email reminder as well as prepares handouts for interview panel and submits completed evaluation to supervisor.
Assists in the coordination of new employee orientation and upkeep of staff personal files. Must assemble new staff program orientation binders, collect and submit new staff Bios, set up staff workspace, and collect required documents for personal staff files.
Assist in time and attendance, by tracking staff leave/tardies and updating schedules per supervisor approval.
Organizes travel for staff from beginning to end. Submits Travel Advances with required documentation, signatures and works closely with general services, procurement and accounts payable team to ensure staffs travel is completed.
Work closely with contract specialist to assist in the follow up on program contracts. Ensure all contracts are current and followed through for payment.
Assists the Public Health Department with ongoing projects and special project assignments often requiring independent judgment and ability to determine best course of action to meet goals and objectives.
Must be able to create and develop visual presentations that are professional as needed.
Tracks staff and volunteer completion of required and optional trainings and other items for staff files.
Schedules meetings, prepares, sign in sheet, agendas and minutes, sends meeting invites, secures meeting location, composes reports and emails as assigned. Types a variety of materials to include meeting minutes, letters, and other federal or corporate related documents. Schedules and arranges conference and video calls as requested. Creates required grant reports.
May act as a liaison with other departments and outside agencies; handles confidential and non‑routine information and explains policies when necessary.
Assists in preparing the development of the monthly community health division report.
Answers phones for Public Health as assigned. Fields all routine and non‑routine questions. Works in cooperation with other departments, organizes and prioritizes large volumes of information and calls. Assists in re‑directing incoming phone calls to designated staff.
Provides administrative support using independent judgment to accomplish duties and meet customer needs in a timely manner:
Schedules and organizes complex activities such as meetings, travel, educational training, conferences, and other activities.
Opens mail for the Director, drafts responses or replies by phone or e‑mail when necessary and responds to regularly occurring requests for information. Establishes, develops, maintains and updates filing system. Retrieves information as needed.
Sorts and distributes mail.
Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes, responsible for accuracy and clarity of final copy.
Ensure proper PPE is worn at all times while on duty including but not limited to, face mask, gloves, gown, isolation gown, NIOSH‑approved N95 filtering facepiece respirator or higher, if available, and eye or face shield.
Complete all donning and doffing tasks in a safe acceptable method and discard of used PPE accordingly. (see CDC website for most current updates)
Complete task training for all routine cleaning and decontamination processes for all surfaces contaminated by a communicable disease to ensure a high level of patient, visitor, employee, and external customer satisfaction.
Understands and adheres to established compliance, safety and quality assurance standards. Other duties as assigned.
Seniority level Entry level
Employment type Full‑time
Job function Administrative
Industries Administrative and Support Services
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