ARMADA, Ltd. is hiring: Administrative Assistant in Kansas City

Type: Full Time
Overtime Exempt: No
Reports To: ARMADA HQ
Security Clearance Required: N/A

Duties & Responsibilities

• Compose, type, and enter information into the computer.
• Prepare correspondence, documents, mailing labels, and copy data from one record to another, filing records accordingly.
• Receive, sort, and distribute mail; separate documents, number forms, and photocopy documents using a photocopier.
• Prepare outgoing mail for delivery, including overnight‑express services and online express mail services.
• Perform general clerical duties related to meetings and teleconferences.
• Assist in inventory, maintenance, purchase, and dissemination of routine items.
• Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required.
• Maintain shared computer drive file folders for completed Facility Security Assessments (FSA), FSA databases, and the Facility Security Committee.
• Assemble and disseminate routine reports.
• Act as liaison between FPS field personnel and DHS help desk services for IT, telephone, and other services.
• Track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed.
• Assist in support of the FPS Security Management Branch, Law Enforcement Security, Countermeasures, and Protective Security Officer program.
• Monitor HQ assigned tasking suspense; receive and collect suspense responses from District Commanders and Branch Chiefs; prepare suspense correspondence, reports, graphs, and charts; perform research.
• Assist Regional Federal Freedom of Information Act representative in receiving, tracking, and distributing FOIA requests.
• Maintain training calendar and conference room schedules.
• Maintain, issue, and control facility keys.
• Make travel arrangements or coordinate transportation and accommodations with travel agencies for off‑site meetings.
• Perform timekeeping and Human Resources administrative functions and tasks.
• Other duties as assigned.

Knowledge, Skills, and Abilities (KSAs)

• Proficient in Microsoft Windows-based computer software including Microsoft Office Suite.
• Accurate spelling, typing, and attention to detail.
• Ability to compile and organize reports.
• Proficient with conventional office equipment and supplies.
• Effective oral and written communication skills.
• Resourceful and able to function in a fast‑paced environment.
• Professionalism and effective interpersonal interaction.
• Ability to meet planned and unplanned deadlines in a timely manner.
• Physical requirements primarily sedentary; may require occasional bending, lifting, and handling of light office supplies.

Minimum/General Experience

5 years of administrative assistant experience.

Minimum Education

High School Diploma, or equivalent.

Disclaimer

The above information is designed to indicate the general nature and level of work to be performed. It is not a comprehensive inventory of all duties, responsibilities, and qualifications required.

Applying: If you feel you have the knowledge, skills, and abilities for this position visit our careers page at www.armadausa.com.

Special Notes: Relocation is not available for these jobs.

ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

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