University of Miami

University of Miami is hiring: Sr. Administrative Assistant - Pediatrics in Miam

University of Miami, Miami, FL, United States, 33222

Sr. Administrative Assistant – Pediatrics at University of Miami

The University of Miami Health System (UHealth), Department of Pediatrics, Cardiology, is looking for a full‑time Sr. Administrative Assistant based in Miami.

Core Responsibilities

Supports department and/or department leadership with daily clerical tasks.
Collects, reviews, and analyzes complex and/or confidential data and prepares reports, charts, budgets, and other presentation materials.
Responds to or routes non‑routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
Plans meetings and takes detailed minutes, as needed.
Answers phone calls, provides information to callers, or connects callers to appropriate staff.
Schedules appointments and updates calendars.
Makes travel arrangements and reservations for department leadership and staff, as needed.
Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
Greets and provides general support to visitors.
Develops and maintains department filing system.
Adheres to University and unit‑level policies and procedures and safeguards University assets.

Department Specific Functions

Project management, including lead organizational and support roles for various initiatives and the creation of a dedicated Cardiac ICU.
Assist in growing the Division’s referral base from community cardiologists.
Communicate with office staff, help with insurance, and facilitate communication between MDs and parents/patients with the clinical team.
Get clinical data and imaging studies into our system and prepare them for the clinical team.
Revamp MD scheduling system for better access and tracking of on‑call time and work resources, using the AMION platform.
Data collection and management related to Heart Center program activities and help organize and track clinical data metrics for reporting requirements.
Work with clinicians from different disciplines to meet common needs for a sound data infrastructure.
Liaise with executive assistants from JHS and UM admin and other departments.
Develop and maintain a Cardiology database to track volume activity by integrating case discussions, procedural and billing data from both UM and JHS.

Admin Support for Expanded Number of MDs

Primary Administrative Assistant to Division Chief.
Provide administrative and project support for all Cardiology faculty, including the Cardiac ICU faculty.
Support additional impending faculty recruits, such as ECHO and Fetal cardiology directors and the Cardiac ICU Associate Director and Invasive EP MD.
Assist with scheduling needs for interventional Cath, EP, and special imaging in Radiology.
Support Cardiology’s research activity.

Core Qualifications

High school diploma or equivalent required.
Minimum 3 years of relevant experience.
General knowledge of office procedures and operations.
Ability to accurately prepare and maintain records, files, reports, and correspondence.
Strong oral and written communication skills.
Ability to maintain effective interpersonal relationships.
Discretion in handling confidential information.
Attention to detail and accuracy.
Proficiency in Microsoft Office and related software.

Any appropriate combination of relevant education, experience, and/or certifications may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, and tuition remission. UHealth is South Florida’s only university‑based health system, providing leading‑edge patient care powered by research and medical education at the Miller School of Medicine.

The University of Miami is an Equal Opportunity Employer – Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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