SourcePro Search is hiring: Bilingual Legal Secretary (Law Firm Experience Only)

We are conducting a search for a motivated Bilingual Legal Secretary with at least six years of litigation secretarial experience within a law firm setting. Fluency in English and Spanish, both written and verbal, is required, and a bachelor’s degree is preferred.

The ideal candidate will support the Litigation Department and provide administrative client services to both internal and external clients.

What You'll Do:

• Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross‑training, and peer level support are optimized to provide seamless support;
• Coordinate legal practice tasks and projects;
• Coordinate administrative functions and facilitate completion of tasks including such as finance/billing‑related tasks, time and expense entry, opening of new matters, client presentations, meetings, and other administrative projects as assigned;
• Coordinate with and delegate to Firm resources including DPS, Williams Lea, Client Service Center, practice support or similar departments in International offices in the handling of tasks and projects;
• Prepare complex legal documents and correspondence in English and Spanish; File with appropriate court or agency; Apply subject matter expertise in coordination of legal practice tasks and projects; Maintain client materials in document management system;
• Coordinate support through the Finance Department including: edit and review process of client bills; correct time entry and promotion of time entry best practices;
• Review and support of the client billing process to include: proofreading, application of task codes and matter management skills, coinciding math aptitude and skills to support rates, rate changes, write‑offs, preparation of expense reporting and audits as required, maintenance and consistency with billing protocols and other accounting functions;
• Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements;
• Work overtime as required; and
• Demonstrate adaptability, flexibility, initiative and innovation in handling a wide variety of additional projects as required.

What You'll Bring:

• Bachelor’s degree (preferred);
• Fluency in English and Spanish, written and verbal communications (required);
• At least 6 years of legal secretarial experience or relevant legal experience (required); and
• Litigation experience (required).
• Advanced ability to organize, prioritize, coordinate, delegate, and work as part of a team;
• Advanced to Expert proficiency in rules of English grammar, spelling and punctuation;
• Advanced proficiency in MS Word and document editing/comparison applications;
• Advanced proficiency in MS Outlook and web‑based conference call/web‑sharing applications;
• Advanced proficiency in MS Excel and spreadsheet/database applications;
• Advanced proficiency in MS PowerPoint and presentation applications;
• Advanced knowledge of time keeping, expense processing, and legal billing;
• Advanced knowledge of relevant jurisdictional/court/agency processes and procedures;
• Advanced proficiency in document management applications;
• Proven ability to function as a coordinator with other firm‑wide departments with necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results; and
• Excellent written and oral communications required with strong ability meet deadlines and provide results while supporting Firm policy and procedures.