Executive Assistant 5 Job at Swoon Staffing (A Fortune 1000 Client of Ours) in A

Title: Administrative/Executive Assistant 5
Company: Fortune 100 Global Leader in Manufacturing of Construction Equipment
Rate: $32/hr (W2 + Benefits) or $35/hr C2C
Location: 12250 E Illiff Ave, Aurora Colorado 80014– 100% Onsite

Summary:
Join a world-class organization as an Executive Assistant supporting a senior Distribution Director and regional leadership team. This is a highly visible role within Caterpillar’s Mountain West District, offering the opportunity to work closely with executives and dealer leaders across multiple U.S. locations.

What you will do:

• Manage executive calendars, coordinate meetings, and handle complex travel arrangements.
• Support Aurora district office operations, ensuring seamless day-to-day efficiency.
• Prepare, review, and approve invoices, financial reports, and internal communications.
• Maintain district budgets and provide recommendations for expense management.
• Draft agendas, coordinate logistics, and manage materials for executive meetings and reports.
• Partner with internal teams to ensure information flow and project alignment.

Role & Responsibilities:

• Lead the administrative and operational support for the Distribution Director and district office.
• Balance multiple priorities with precision and confidentiality.
• Prepare monthly dealer and executive reports, including financial tracking and expense reconciliations.
• Communicate across various departments and dealer networks with professionalism and discretion.
• Serve as the go-to contact for scheduling, travel, and executive coordination.

Skills & Qualifications (Required):

• 10+ years of experience supporting executive-level leadership (7+ years acceptable with Bachelor’s degree).
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Outlook) — reputable assessments required.
• Advanced Excel proficiency and financial acumen.
• Adobe Acrobat and Power BI experience.
• Strong written and verbal communication skills.
• Highly organized, self-driven, and able to work independently.
• Flexible schedule with occasional off-hour needs.

Soft Skills:

• Exceptional attention to detail and time management.
• Ability to maintain confidentiality.
• Strong interpersonal skills and professional demeanor.

Why You’ll Love Working Here:
This role offers exposure to high-level operations across Caterpillar and its dealer network — an opportunity to learn from senior leaders and see firsthand how Caterpillar drives impact worldwide. You’ll play an essential role in keeping the business running smoothly while building meaningful relationships in a collaborative, respected global organization.