First Atlantic Healthcare
Business Office Manager - Montello
First Atlantic Healthcare
Montello Manor is a 37‑bed skilled nursing facility that has been providing comprehensive, quality health care to the Central Maine area for over 50 years. At Montello Manor we have designed an environment that allows residents to be as independent as possible. All the routines and comforts of daily living are in place, with professional support available 24 hours a day. Our staff is committed to providing an environment that offers social, spiritual, recreational, culturally diverse preferences and educational opportunities, along with thoughtful assistance that is responsive to each person’s needs. We strive to make a positive, beneficial contribution to good health and want you to remain in control of your schedule and desired lifestyle. Our strengths reside in a long history of skilled and short‑term rehabilitation experience, as well as long‑term care & nursing services.
Business Office Manager Summary As the Business Office Manager, you will support the entire facility. You are a key contact for residents and employees; responsible for handling resident personal funds, incoming payments, billing, collections, accounts payable and, in addition, you manage employee new‑hire, benefit and payroll responsibilities.
Essential Job Functions
Accumulate and maintain, in an organized manner, vital statistics relating to admissions, discharges, deaths, transfers and daily census of facility residents.
Work with family members and residents to ensure a good understanding of the financial responsibilities to the facility.
Participate in the resident admission process by providing explanations of the facility’s rates, billing cycle and payment terms, including collecting the first month’s advance payment upon admission.
Prepare and submit monthly resident billings for services provided.
Responsible for monthly Medicaid, Medicare, and other insurance billings along with timely follow‑up with intermediaries on delinquent payments.
Monitor and manage the accounts receivable and collection processes.
Pursue past‑due accounts persistently and maintain proper backup documentation.
Obtain and submit all required documentation to bill third‑party payers as per program/company guidelines.
Maintain financial records including cash receipts, cash disbursements, accounts receivable, accounts payable, payroll journal, and general ledger as directed.
Prepare and submit reports on a timely basis as required and directed by the Administrator, this company, and governmental agencies.
Provide statistics to audit and reimbursement for year‑end processing.
Maintain an accurate accounting of patient trust funds including monthly reconciliation and quarterly statements to responsible parties.
Create a positive onboarding experience for new hires.
Bi‑weekly payroll responsibilities.
Office Manager Minimum Qualifications
Bookkeeping experience.
Excellent computer skills; ability to use MS Office suite of products, as well as experience with financial systems.
Amazing customer service and communication skills.
Excellent self‑discipline and patience.
Self‑motivated, able to keep up with the demands of this position.
Genuine caring for and interest in elderly and disabled people in a nursing facility.
Benefits
Dental insurance
Disability insurance
Flexible schedule
Flexible spending account
Health insurance
Life insurance
Paid time off
Referral program
Tuition reimbursement
Vision insurance
Seniority level Entry level
Employment type Full‑time
Job function Administrative
Industries Hospitals and Health Care
Referrals increase your chances of interviewing at First Atlantic Healthcare by 2x
#J-18808-Ljbffr
Montello Manor is a 37‑bed skilled nursing facility that has been providing comprehensive, quality health care to the Central Maine area for over 50 years. At Montello Manor we have designed an environment that allows residents to be as independent as possible. All the routines and comforts of daily living are in place, with professional support available 24 hours a day. Our staff is committed to providing an environment that offers social, spiritual, recreational, culturally diverse preferences and educational opportunities, along with thoughtful assistance that is responsive to each person’s needs. We strive to make a positive, beneficial contribution to good health and want you to remain in control of your schedule and desired lifestyle. Our strengths reside in a long history of skilled and short‑term rehabilitation experience, as well as long‑term care & nursing services.
Business Office Manager Summary As the Business Office Manager, you will support the entire facility. You are a key contact for residents and employees; responsible for handling resident personal funds, incoming payments, billing, collections, accounts payable and, in addition, you manage employee new‑hire, benefit and payroll responsibilities.
Essential Job Functions
Accumulate and maintain, in an organized manner, vital statistics relating to admissions, discharges, deaths, transfers and daily census of facility residents.
Work with family members and residents to ensure a good understanding of the financial responsibilities to the facility.
Participate in the resident admission process by providing explanations of the facility’s rates, billing cycle and payment terms, including collecting the first month’s advance payment upon admission.
Prepare and submit monthly resident billings for services provided.
Responsible for monthly Medicaid, Medicare, and other insurance billings along with timely follow‑up with intermediaries on delinquent payments.
Monitor and manage the accounts receivable and collection processes.
Pursue past‑due accounts persistently and maintain proper backup documentation.
Obtain and submit all required documentation to bill third‑party payers as per program/company guidelines.
Maintain financial records including cash receipts, cash disbursements, accounts receivable, accounts payable, payroll journal, and general ledger as directed.
Prepare and submit reports on a timely basis as required and directed by the Administrator, this company, and governmental agencies.
Provide statistics to audit and reimbursement for year‑end processing.
Maintain an accurate accounting of patient trust funds including monthly reconciliation and quarterly statements to responsible parties.
Create a positive onboarding experience for new hires.
Bi‑weekly payroll responsibilities.
Office Manager Minimum Qualifications
Bookkeeping experience.
Excellent computer skills; ability to use MS Office suite of products, as well as experience with financial systems.
Amazing customer service and communication skills.
Excellent self‑discipline and patience.
Self‑motivated, able to keep up with the demands of this position.
Genuine caring for and interest in elderly and disabled people in a nursing facility.
Benefits
Dental insurance
Disability insurance
Flexible schedule
Flexible spending account
Health insurance
Life insurance
Paid time off
Referral program
Tuition reimbursement
Vision insurance
Seniority level Entry level
Employment type Full‑time
Job function Administrative
Industries Hospitals and Health Care
Referrals increase your chances of interviewing at First Atlantic Healthcare by 2x
#J-18808-Ljbffr