State of Wyoming
Office Support Specialist II 2025-02841
State of Wyoming, Cheyenne, Wyoming, United States, 82007
Open Until Filled
Be a part of the State Engineer’s office team and experience the agency’s mission to protect Wyoming’s water. The Office Support Specialist II position will under limited supervision provide administrative and support services for both the Surface Water Division and the State Engineer and Deputy State Engineer. By applying advanced office skills, knowledge of the agency’s procedures and policies this position will also process a full range of complex and difficult assignments associated with processing and maintaining water rights records, distributing mail to the agency, answering the main phone line, compiling reports for the agency, newsletters and acting as the Public Records Custodian for the agency.
Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:
Comprehensive health, dental, and vision insurance
Paid vacation, sick leave, FMLA, and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options
Meaningful work that makes a difference for Wyoming communities
and MUCH MORE! Click here for detailed information, or you can watch this short video to learn about our benefit package!
Human Resource Contact: Rachael Reinhardt 307-777-6143 rachael.reinhardt2@wyo.gov
ESSENTIAL FUNCTIONS
Provides customer service and technical procedural assistance to the general public, local, state, and federal entities.
Process, manage, and route a wide variety of correspondence and other documents to the correct agency staff for processing.
Provides quality assurance/quality control in inputting both current and historic data into the electronic water rights database.
Responds verbally and in writing to requests for water rights-related information, as well as for public records requests for the agency.
Ensure final documents are routed to appropriate locations for records storage to meet retention schedules.
Accurately maintains agency files and records.
Prepare outgoing mail packages as needed, including regular mailings, mass mailings, and certified mailings, ensuring that appropriate budget codes are used.
Works independently and provides administrative support to the agency staff, which can include specialized water rights-related projects, processing mail received, answering multiple phone lines, and compiling reports.
Determine and procure needed office supplies.
Schedule meetings and make reservations, as appropriate.
Creates and edits water rights-related correspondence and documents for the Surface Water division as well as for the State Engineer and Deputy State Engineer.
PREFERENCES Preference will be given to candidates with an associate’s degree in business.
Preference will also be given to candidates with previous surface water rights processing and records as well as office support staff experience.
KNOWLEDGE
Knowledge of agency policies, procedures and general office practices as well as advanced office skills.
Skills in interpersonal relations; oral and written communications; accuracy and attention to detail; interpreting legal documents; organization and planning; operating a variety of office machines, including scanner, copier, and computer using MS Office products.
Ability to work independently, in a goal-driven environment; develop and follow policies and procedures; establish and maintain effective working relationships with co-workers, supervisors and the general public.
MINIMUM QUALIFICATIONS Education:
Associate’s Degree (typically in Business)
Experience:
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
OR
Education & Experience Substitution:
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
Certificates, Licenses, Registrations:
None
PHYSICAL WORKING CONDITIONS
Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
Special physical demands are not required to perform the work.
NOTES
FLSA: Non-Exempt
Click here to view the State of Wyoming Classification and Pay Structure.
URL: http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
#J-18808-Ljbffr
Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:
Comprehensive health, dental, and vision insurance
Paid vacation, sick leave, FMLA, and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options
Meaningful work that makes a difference for Wyoming communities
and MUCH MORE! Click here for detailed information, or you can watch this short video to learn about our benefit package!
Human Resource Contact: Rachael Reinhardt 307-777-6143 rachael.reinhardt2@wyo.gov
ESSENTIAL FUNCTIONS
Provides customer service and technical procedural assistance to the general public, local, state, and federal entities.
Process, manage, and route a wide variety of correspondence and other documents to the correct agency staff for processing.
Provides quality assurance/quality control in inputting both current and historic data into the electronic water rights database.
Responds verbally and in writing to requests for water rights-related information, as well as for public records requests for the agency.
Ensure final documents are routed to appropriate locations for records storage to meet retention schedules.
Accurately maintains agency files and records.
Prepare outgoing mail packages as needed, including regular mailings, mass mailings, and certified mailings, ensuring that appropriate budget codes are used.
Works independently and provides administrative support to the agency staff, which can include specialized water rights-related projects, processing mail received, answering multiple phone lines, and compiling reports.
Determine and procure needed office supplies.
Schedule meetings and make reservations, as appropriate.
Creates and edits water rights-related correspondence and documents for the Surface Water division as well as for the State Engineer and Deputy State Engineer.
PREFERENCES Preference will be given to candidates with an associate’s degree in business.
Preference will also be given to candidates with previous surface water rights processing and records as well as office support staff experience.
KNOWLEDGE
Knowledge of agency policies, procedures and general office practices as well as advanced office skills.
Skills in interpersonal relations; oral and written communications; accuracy and attention to detail; interpreting legal documents; organization and planning; operating a variety of office machines, including scanner, copier, and computer using MS Office products.
Ability to work independently, in a goal-driven environment; develop and follow policies and procedures; establish and maintain effective working relationships with co-workers, supervisors and the general public.
MINIMUM QUALIFICATIONS Education:
Associate’s Degree (typically in Business)
Experience:
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
OR
Education & Experience Substitution:
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
Certificates, Licenses, Registrations:
None
PHYSICAL WORKING CONDITIONS
Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
Special physical demands are not required to perform the work.
NOTES
FLSA: Non-Exempt
Click here to view the State of Wyoming Classification and Pay Structure.
URL: http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
#J-18808-Ljbffr