Jovie
Senior Procurement Specialist (On site)
Summit Federal Services, LLC (SFS)
is a fast‑growing, women‑owned small business and HUBZone company headquartered in Oakland, Maryland, with an outstanding record of performance providing acquisition, business process, training, IT, administrative, and security services to multiple federal agencies.
We are seeking a Senior Procurement Specialist to support the United States Court of Appeals in Washington, DC. This onsite position provides backlog support and performs a variety of procurement activities including contract renewals, purchase orders, vendor relations, regulatory compliance, travel authorizations, and procurement documentation. All work will be performed onsite; no remote work is available.
Functional Duties/Responsibilities
Serve as a contracting officer responsible for purchasing consumable and automation supplies, equipment, and services
Process purchase orders for goods and services from government and non‑government sources using the judiciary's financial management system
Manage contracts from initiation through closeout, including monitoring performance, processing modifications, and completing DE obligations as required
Review all agreements and contracts prior to execution and provide timely feedback, recommendations, or required revisions before the documents are signed
Prepare Requests for Quotes (RFQs), Requests for Proposals (RFPs), and Requests for Information (RFIs), and ensure they are properly posted in accordance with applicable procurement policies and procedures.
Coordinate with court financial staff to verify authorization and availability of funds prior to processing purchase requests
Ensure compliance with the Guide to Judiciary Policy, internal control procedures, local policies and procedures, and federal appropriations law
Develop and maintain tracking systems for funds commitments, obligations, DE obligations, and expenditures
Track and process subscription renewals, cancellations, and transfers
Review and process travel authorizations, obligate travel funds, and approve central court travel requests
Identify, evaluate, and maintain lists of vendors and sources of supply for goods and services
Research and evaluate suppliers based on price, quality, selection, service reliability, and compliance with federal procurement requirements
Coordinate with selected vendors on supply and delivery of purchased items
Track delivery of goods and services, following up on outstanding orders to ensure timely receipt
Assist with contract administration, including clarifying requirements, resolving conflicts, and monitoring vendor performance
Negotiate with vendors for optimal pricing on contracted services and purchases
Maintain the Finance and Procurement inbox, ensuring all inquiries receive an initial response within two (2) business days and track items for resolution
Maintain comprehensive procurement documentation in compliance with judiciary and local record retention requirements and audit standards
Prepare procurement reports for management review
Document receipt of goods and services, including coordinating with property officers for tagging, inventory, and delivery for accountable property
Maintain records of procurement activities
Reconcile financial accounts related to procurement activities
Ensure separation of duty practices in procurement activities
Support internal and external audits by providing required access to information to auditors, including access to financial records, files, policies, and procedures
Cooperate with auditors to demonstrate full accountability, efficient use of judiciary resources, and compliance with all requirements
Maintain confidentiality and information security standards for all procurement records containing sensitive pricing, court, or vendor information, including adhering to confidentiality and security requirements during the solicitation process
Experience, Knowledge, and Skills
Five years of procurement experience required
Must have a Bachelor's degree in Business, Accounting, or Finance
Must have an Active Secret clearance
Demonstrated knowledge of federal procurement regulations, the Guide to Judiciary Policy, and federal appropriations law
Experience processing purchase orders and managing procurement activities in a federal government environment
Proficiency with financial management systems and Microsoft Office applications
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to work independently and manage multiple priorities in a fast‑paced environment
Hours of Operations and Work Site Contractor staff will work Monday through Friday, 8:00 AM to 5:00 PM onsite at the United States Court of Appeals. All hours are performed onsite; remote work is not permitted.
Equal Opportunity Employment Statement Summit Federal Services, LLC is an equal‑opportunity employer. We do not discriminate on the basis of race, color, religion, creed, sex, marital status, national origin, disability, age, veteran status, on‑the‑job injury, sexual orientation, political affiliation, or belief. Employment decisions are made without regard to these factors. We accommodate applicants with disabilities upon request and provide reasonable accommodations. Any discriminatory action is subject to disciplinary action.
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is a fast‑growing, women‑owned small business and HUBZone company headquartered in Oakland, Maryland, with an outstanding record of performance providing acquisition, business process, training, IT, administrative, and security services to multiple federal agencies.
We are seeking a Senior Procurement Specialist to support the United States Court of Appeals in Washington, DC. This onsite position provides backlog support and performs a variety of procurement activities including contract renewals, purchase orders, vendor relations, regulatory compliance, travel authorizations, and procurement documentation. All work will be performed onsite; no remote work is available.
Functional Duties/Responsibilities
Serve as a contracting officer responsible for purchasing consumable and automation supplies, equipment, and services
Process purchase orders for goods and services from government and non‑government sources using the judiciary's financial management system
Manage contracts from initiation through closeout, including monitoring performance, processing modifications, and completing DE obligations as required
Review all agreements and contracts prior to execution and provide timely feedback, recommendations, or required revisions before the documents are signed
Prepare Requests for Quotes (RFQs), Requests for Proposals (RFPs), and Requests for Information (RFIs), and ensure they are properly posted in accordance with applicable procurement policies and procedures.
Coordinate with court financial staff to verify authorization and availability of funds prior to processing purchase requests
Ensure compliance with the Guide to Judiciary Policy, internal control procedures, local policies and procedures, and federal appropriations law
Develop and maintain tracking systems for funds commitments, obligations, DE obligations, and expenditures
Track and process subscription renewals, cancellations, and transfers
Review and process travel authorizations, obligate travel funds, and approve central court travel requests
Identify, evaluate, and maintain lists of vendors and sources of supply for goods and services
Research and evaluate suppliers based on price, quality, selection, service reliability, and compliance with federal procurement requirements
Coordinate with selected vendors on supply and delivery of purchased items
Track delivery of goods and services, following up on outstanding orders to ensure timely receipt
Assist with contract administration, including clarifying requirements, resolving conflicts, and monitoring vendor performance
Negotiate with vendors for optimal pricing on contracted services and purchases
Maintain the Finance and Procurement inbox, ensuring all inquiries receive an initial response within two (2) business days and track items for resolution
Maintain comprehensive procurement documentation in compliance with judiciary and local record retention requirements and audit standards
Prepare procurement reports for management review
Document receipt of goods and services, including coordinating with property officers for tagging, inventory, and delivery for accountable property
Maintain records of procurement activities
Reconcile financial accounts related to procurement activities
Ensure separation of duty practices in procurement activities
Support internal and external audits by providing required access to information to auditors, including access to financial records, files, policies, and procedures
Cooperate with auditors to demonstrate full accountability, efficient use of judiciary resources, and compliance with all requirements
Maintain confidentiality and information security standards for all procurement records containing sensitive pricing, court, or vendor information, including adhering to confidentiality and security requirements during the solicitation process
Experience, Knowledge, and Skills
Five years of procurement experience required
Must have a Bachelor's degree in Business, Accounting, or Finance
Must have an Active Secret clearance
Demonstrated knowledge of federal procurement regulations, the Guide to Judiciary Policy, and federal appropriations law
Experience processing purchase orders and managing procurement activities in a federal government environment
Proficiency with financial management systems and Microsoft Office applications
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to work independently and manage multiple priorities in a fast‑paced environment
Hours of Operations and Work Site Contractor staff will work Monday through Friday, 8:00 AM to 5:00 PM onsite at the United States Court of Appeals. All hours are performed onsite; remote work is not permitted.
Equal Opportunity Employment Statement Summit Federal Services, LLC is an equal‑opportunity employer. We do not discriminate on the basis of race, color, religion, creed, sex, marital status, national origin, disability, age, veteran status, on‑the‑job injury, sexual orientation, political affiliation, or belief. Employment decisions are made without regard to these factors. We accommodate applicants with disabilities upon request and provide reasonable accommodations. Any discriminatory action is subject to disciplinary action.
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