AmTrust Financial is hiring: Executive Assistant in New York

Executive Assistant Job Locations: US-NY-New York AmTrust Financial is seeking an Executive Assistant to support our EVP, Head of North American Commercial P&C, performing a wide range of administrative and executive support to ensure the efficient operation of the organization. Responsibilities Coordinate International and Domestic Travel and manage busy and complex schedules Handle all logistics of travel: car pick‑up, lodging, flights, meetings, dining reservations Coordinate meetings and prepare monthly expense reports Register Executive and Direct Reports for conferences PowerPoint, Excel, and Word proficiency Strong organizational aptitude Manage all onboarding and new hire setup High volume phone coverage and email screening; set up and clean up conference rooms before and after meetings Preparation (printing, scanning, copying, binding) of meeting materials Ad‑hoc research and clerical projects and assorted administrative tasks Perform general clerical duties: photocopying, printing, scanning, filing, faxing, and mailing Handle requests for information and data; resolve administrative problems and inquiries Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors Prepare agendas for meetings and prepare schedules (prepare binders for conference events) Assist with incoming mail process as needed; periodic expense report reviews; periodic Excel worksheets as assigned Cover reception desk during in‑house meetings, lunch, mail runs, and inventory Daily briefings; end‑of‑day briefing – follow‑up (checklist on projects and tasks, status update) Book personal appointments: doctor/dentist/check‑up Run errands when needed; must be very familiar with Microsoft Teams/Outlook Calendar; assist Direct Reports when needed; office maintenance by filing and organizing reports and sensitive materials by placing them in proper binders and folders Greet incoming clients/guests and escort them to designated conference rooms Arrange dining reservations when needed; confirm all appointments for the following day Launch all virtual meetings, be the facilitator (admitting all attendees to the meeting) Qualifications Must have extended experience working in a corporate environment Must have a high level of interpersonal skills to handle sensitive and confidential situations; position continually requires demonstrated poise, tact, and diplomacy Must be able to interact and communicate with individuals at all levels of the organization Must have knowledge of a variety of computer software applications in word processing, spreadsheets, databases, and presentation software (MSWord, Excel, Access, PowerPoint) Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines Must be able to work in a fast‑paced environment with demonstrated ability to juggle multiple competing tasks and demands Must be very consistent and very professional with every interaction: emails, phone, in‑person with both internal and external guests, especially clients Must adhere to office dress code and appearance Bachelor's Degree; three or years of experience in a financial, insurance, or similar corporate environment; or equivalent combination of education and experience. The expected salary range for this role is $24.00-$45.00/HR. What We Offer AmTrust Financial Services offers a competitive compensation package and excellent career advancement opportunities. Our benefits include: Medical & Dental Plans, Life Insurance, including eligible spouses & children, Health Care Flexible Spending, Dependent Care, 401k Savings Plans, Paid Time Off. AmTrust strives to create a diverse and inclusive culture where thoughts and ideas of all employees are appreciated and respected. This concept encompasses but is not limited to human differences with regard to race, ethnicity, gender, sexual orientation, culture, religion or disabilities. AmTrust values excellence and recognizes that by embracing the diverse backgrounds, skills, and perspectives of its workforce, it will sustain a competitive advantage and remain an employer of choice. Diversity is a business imperative, enabling us to attract, retain and develop the best talent available. We see diversity as more than just policies and practices. It is an integral part of who we are as a company, how we operate and how we see our future. #J-18808-Ljbffr