Monsignor Slade Catholic School, Inc.
Director of Parish Operations (EX)
Monsignor Slade Catholic School, Inc., Baltimore, Maryland, United States, 21276
The Parish of St. Leo the Great Church and St. Vincent de Paul Church (Baltimore City), is seeking candidates for a
Director of Parish Operations . The Director of Parish Operations (DPO) provides comprehensive support primarily to the Pastor in the oversight and direct management of the temporal goods of the Parish. The DPO, in conjunction with the pastor, serves as the chief administrative officer for the parish and its day‑to‑day operations. The DPO supervises parish staff (except those reserved to the pastor), and is responsible for finance, human resources, information technology, communications, and facilities management. The DPO possesses and maintains an in‑depth understanding of the Mission of the Catholic Church and of the Parish and brings that understanding to bear in all considerations and decisions made within the scope of the essential functions listed below. This is a full‑time, benefit‑eligible position. Must be able to work weekends and evenings, as needed.
Essential Functions Financial : Oversee and directly manage the financial processes of the parish, to include:
Oversee the accounting and Accountant/Bookkeeper in the following tasks:
Maintaining an accurate and complete accounting system
Timely reconciliation of all accounts
Recording and depositing of Parish revenue from all sources
Timely and accurate payment and recording of all expenses, including pastorate shared expenses
Accurate completion of payroll and payroll related tax matters, as well as recording of employee leave balances
Accurate and timely completion of monthly, quarterly, and annual financial statements and reports both internally and to the Archdiocese of Baltimore
Oversee the accounting and Accountant/Bookkeeper in the following tasks:
Monitor parish bank account and investment accounts to ensure appropriate liquidity for parish operating needs.
Implement and oversee internal control structure and ensure that controls function properly, in all process areas, including but not limited to: revenue collection, vendor payments, payroll, bank account monitoring and maintenance, financial reporting, governance and programs and organizations.
Ensure that all process areas have the appropriate segregation of incompatible duties and where necessary risk migrating controls have been implemented.
Present monthly, quarterly and annual financial reports to the Pastor, Pastoral Council, Finance Committee, Corporators and other required parties.
Utilize financial data to consult with Pastor and appropriate parties on matters of stewardship; fundraising and capital needs, and expense control
Interpret monthly, quarterly, and annual financial trends and apply those trends where appropriate for strategic planning
Review the allocation of shared expenses annually and ensure continued reasonableness and appropriateness.
Prepare and administer annual operating and capital Parish budgets as well as event specific budgets. Monitor budget vs. actual with appropriate parties and recommend adjustments to address variances
Serve as a resource on financial matters to Parish staff, consultative bodies, organizations, and parishioners
Perform all preparatory tasks for Parish audits; work with Archdiocesan and external Audit entities to complete audits and to implement recommendations
Serve as a Liaison with Archdiocesan offices on financial management and audit
Serve as primary parish contact with financial institutions
Administrative and Human Resources Administrative and Human Resources : Direct and evaluate the operation of the parish to ensure that all activities, staff, and volunteers support the Mission of the Parish and comply with Archdiocese policies, to include:
Establish office coverage and core hours for staff to ensure parishioner needs are met
Direct and coordinate the compilation of data required for annual Archdiocesan Consolidated Report and other management reports required or requested by Pastor; ensure accurate and timely recordkeeping for: Parish census, Ministry Platform and Sacramental records, etc.
Ensure proper maintenance and usage of Ministry Platform (MP) census system.
Oversee the various aspects of grant applications and administration.
Direct the maintenance and updating of Parish office equipment.
Coordinate the hiring and selection of personnel as directed by Pastor and according to Archdiocesan Human Resources and Office of Child and Youth Protection policies
Assist the Pastor in establishing job descriptions, goals and objectives for all staff, and maintain the parish employee handbook.
Supervise all non‑pastoral staff members and ensure an appropriate performance appraisal process is in place and functioning. Address any performance or other work‑related concerns with staff; keeping Pastor apprised as needed.
Maintain complete and accurate employee personnel files including benefit information and performance appraisals.
Assist the Pastor in determining the agenda and conducting regular staff meetings.
Ensure that records of Pastoral Council, Finance Committee, Corporator, and similar meetings are maintained and readily available as needed
Stewardship and Development Stewardship and Development : Oversee the advancement initiatives of the parish to ensure they support the ministry needs of the parish as well as funding of future parish initiatives and capital projects.
Monitor trends in stewardship (weekly giving, capital campaign giving, etc.); recommend to Pastor ways to increase parishioner donations of time, talent, and treasure to ensure that the Mission of the Church and the Parish can be met
Collaborate with the Archdiocesan Advancement Office to increase parishioner contributions annually and to increase participation in Archdiocesan campaigns.
Coordinate all fund‑raising efforts to minimize overlap or over solicitation of parishioners and donors.
Communications Communications : Oversee and support the communications efforts of the parish to engage, educate and elicit action on the part of the parish community.
Oversee website content to ensure it is maintained with timely information, appropriately conveys the parish’s identity and adequately engages all who visit.
Oversee and monitor communications through parish bulleting, website, and Social Media to ensure posts are consistent, strategic, purposeful and engaging.
Oversee MP communication to ensure regular impactful communication.
Information Technology Information Technology : Oversee the technology resources and ensure that they meet the current and future needs of the parish.
Monitor the website’s technical platform to ensure that it is structured to support the needs of the parish
Oversee the IT support structure, including copiers to ensure that all technology needs are met timely and adequately.
Monitor the compatibility, connectivity and access to the network to ensure adequate availability and usage.
Oversee the Network Security protocols to ensure that the parish technology is adequately protected.
Facilities Facilities : Oversee the ongoing usage and maintenance of the parish’s real and personal property to ensure its adequacy and availability for current and future parish needs.
Collaborate with Facilities Manager and Pastor to manage major repairs or new construction; to implement goals, oversee upkeep, and monitor the parish budget with regard to facilities and the campus.
Oversee the scheduling of all parish facilities to maximize utilization and control unnecessary expenses, while ensuring that third party usage is in accordance with AOB policy and insurance requirements.
Prepare, communicate, and administer security protocols for use of Parish facilities
Ensure full compliance with all Archdiocesan policies for the entire campus.
Negotiate contracts with suppliers, contractors, construction companies, and other entities; ensure that contract specifications are met.
Other Tasks Other Tasks : As part of the parish leadership team, the DPO may be asked at times to take on other responsibilities and tasks important to the mission of the parish. The DPO will be expected to ensure the appropriate resources are in place to satisfactorily complete these responsibilities and tasks, while overseeing each activity.
Position Qualifications
BS/BA in a Business or Related Field; at least ten years' experience; CPA or MBA a plus.
Understanding of and ability to support the operation and mission of the Catholic Church.
A practicing Catholic is required.
Strong interpersonal and analytical skills. Experience working collaboratively with clergy, staff, and volunteers to accomplish goals.
Strong written and oral skills; ability to deliver clear presentations to different constituencies.
Proficiency in Microsoft Office Products; working knowledge of QuickBooks.
Working knowledge of QuickBooks.
Pay Rate : $65,000 - $80,000, Annualized
We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer‑paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr
Director of Parish Operations . The Director of Parish Operations (DPO) provides comprehensive support primarily to the Pastor in the oversight and direct management of the temporal goods of the Parish. The DPO, in conjunction with the pastor, serves as the chief administrative officer for the parish and its day‑to‑day operations. The DPO supervises parish staff (except those reserved to the pastor), and is responsible for finance, human resources, information technology, communications, and facilities management. The DPO possesses and maintains an in‑depth understanding of the Mission of the Catholic Church and of the Parish and brings that understanding to bear in all considerations and decisions made within the scope of the essential functions listed below. This is a full‑time, benefit‑eligible position. Must be able to work weekends and evenings, as needed.
Essential Functions Financial : Oversee and directly manage the financial processes of the parish, to include:
Oversee the accounting and Accountant/Bookkeeper in the following tasks:
Maintaining an accurate and complete accounting system
Timely reconciliation of all accounts
Recording and depositing of Parish revenue from all sources
Timely and accurate payment and recording of all expenses, including pastorate shared expenses
Accurate completion of payroll and payroll related tax matters, as well as recording of employee leave balances
Accurate and timely completion of monthly, quarterly, and annual financial statements and reports both internally and to the Archdiocese of Baltimore
Oversee the accounting and Accountant/Bookkeeper in the following tasks:
Monitor parish bank account and investment accounts to ensure appropriate liquidity for parish operating needs.
Implement and oversee internal control structure and ensure that controls function properly, in all process areas, including but not limited to: revenue collection, vendor payments, payroll, bank account monitoring and maintenance, financial reporting, governance and programs and organizations.
Ensure that all process areas have the appropriate segregation of incompatible duties and where necessary risk migrating controls have been implemented.
Present monthly, quarterly and annual financial reports to the Pastor, Pastoral Council, Finance Committee, Corporators and other required parties.
Utilize financial data to consult with Pastor and appropriate parties on matters of stewardship; fundraising and capital needs, and expense control
Interpret monthly, quarterly, and annual financial trends and apply those trends where appropriate for strategic planning
Review the allocation of shared expenses annually and ensure continued reasonableness and appropriateness.
Prepare and administer annual operating and capital Parish budgets as well as event specific budgets. Monitor budget vs. actual with appropriate parties and recommend adjustments to address variances
Serve as a resource on financial matters to Parish staff, consultative bodies, organizations, and parishioners
Perform all preparatory tasks for Parish audits; work with Archdiocesan and external Audit entities to complete audits and to implement recommendations
Serve as a Liaison with Archdiocesan offices on financial management and audit
Serve as primary parish contact with financial institutions
Administrative and Human Resources Administrative and Human Resources : Direct and evaluate the operation of the parish to ensure that all activities, staff, and volunteers support the Mission of the Parish and comply with Archdiocese policies, to include:
Establish office coverage and core hours for staff to ensure parishioner needs are met
Direct and coordinate the compilation of data required for annual Archdiocesan Consolidated Report and other management reports required or requested by Pastor; ensure accurate and timely recordkeeping for: Parish census, Ministry Platform and Sacramental records, etc.
Ensure proper maintenance and usage of Ministry Platform (MP) census system.
Oversee the various aspects of grant applications and administration.
Direct the maintenance and updating of Parish office equipment.
Coordinate the hiring and selection of personnel as directed by Pastor and according to Archdiocesan Human Resources and Office of Child and Youth Protection policies
Assist the Pastor in establishing job descriptions, goals and objectives for all staff, and maintain the parish employee handbook.
Supervise all non‑pastoral staff members and ensure an appropriate performance appraisal process is in place and functioning. Address any performance or other work‑related concerns with staff; keeping Pastor apprised as needed.
Maintain complete and accurate employee personnel files including benefit information and performance appraisals.
Assist the Pastor in determining the agenda and conducting regular staff meetings.
Ensure that records of Pastoral Council, Finance Committee, Corporator, and similar meetings are maintained and readily available as needed
Stewardship and Development Stewardship and Development : Oversee the advancement initiatives of the parish to ensure they support the ministry needs of the parish as well as funding of future parish initiatives and capital projects.
Monitor trends in stewardship (weekly giving, capital campaign giving, etc.); recommend to Pastor ways to increase parishioner donations of time, talent, and treasure to ensure that the Mission of the Church and the Parish can be met
Collaborate with the Archdiocesan Advancement Office to increase parishioner contributions annually and to increase participation in Archdiocesan campaigns.
Coordinate all fund‑raising efforts to minimize overlap or over solicitation of parishioners and donors.
Communications Communications : Oversee and support the communications efforts of the parish to engage, educate and elicit action on the part of the parish community.
Oversee website content to ensure it is maintained with timely information, appropriately conveys the parish’s identity and adequately engages all who visit.
Oversee and monitor communications through parish bulleting, website, and Social Media to ensure posts are consistent, strategic, purposeful and engaging.
Oversee MP communication to ensure regular impactful communication.
Information Technology Information Technology : Oversee the technology resources and ensure that they meet the current and future needs of the parish.
Monitor the website’s technical platform to ensure that it is structured to support the needs of the parish
Oversee the IT support structure, including copiers to ensure that all technology needs are met timely and adequately.
Monitor the compatibility, connectivity and access to the network to ensure adequate availability and usage.
Oversee the Network Security protocols to ensure that the parish technology is adequately protected.
Facilities Facilities : Oversee the ongoing usage and maintenance of the parish’s real and personal property to ensure its adequacy and availability for current and future parish needs.
Collaborate with Facilities Manager and Pastor to manage major repairs or new construction; to implement goals, oversee upkeep, and monitor the parish budget with regard to facilities and the campus.
Oversee the scheduling of all parish facilities to maximize utilization and control unnecessary expenses, while ensuring that third party usage is in accordance with AOB policy and insurance requirements.
Prepare, communicate, and administer security protocols for use of Parish facilities
Ensure full compliance with all Archdiocesan policies for the entire campus.
Negotiate contracts with suppliers, contractors, construction companies, and other entities; ensure that contract specifications are met.
Other Tasks Other Tasks : As part of the parish leadership team, the DPO may be asked at times to take on other responsibilities and tasks important to the mission of the parish. The DPO will be expected to ensure the appropriate resources are in place to satisfactorily complete these responsibilities and tasks, while overseeing each activity.
Position Qualifications
BS/BA in a Business or Related Field; at least ten years' experience; CPA or MBA a plus.
Understanding of and ability to support the operation and mission of the Catholic Church.
A practicing Catholic is required.
Strong interpersonal and analytical skills. Experience working collaboratively with clergy, staff, and volunteers to accomplish goals.
Strong written and oral skills; ability to deliver clear presentations to different constituencies.
Proficiency in Microsoft Office Products; working knowledge of QuickBooks.
Working knowledge of QuickBooks.
Pay Rate : $65,000 - $80,000, Annualized
We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer‑paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr