Executive Assistant Job at Leeds Professional Resources in Miami

Leeds Professional Resources provided pay range

This range is provided by Leeds Professional Resources. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $80,000.00/yr

Additional compensation types

Annual Bonus

Direct message the job poster from Leeds Professional Resources

Senior Executive Recruiter at Leeds Professional Resources

Job Summary:

We are seeking a proactive and highly organized Executive Assistant to provide top-tier administrative and strategic support to our C‑suite executives. This role is the backbone of the leadership team, managing complex calendars, travel, communications, and special projects in a fast‑paced, high‑growth environment. Ideal for a polished professional who thrives on anticipating needs and keeping everything running smoothly behind the scenes.

Key Responsibilities:

• Manage multiple executive calendars, schedule internal/external meetings, and resolve conflicts with precision.
• Coordinate domestic and international travel, including detailed itineraries, visas, and expense tracking.
• Prepare agendas, presentations, and materials for board meetings, investor updates, and leadership off‑sites.
• Act as the primary gatekeeper for incoming communications (email, calls, Slack), drafting responses and prioritizing urgent matters.
• Organize events, team off‑sites, and client dinners with flawless execution.
• Handle sensitive and confidential information with absolute discretion.
• Track action items, follow up on deliverables, and maintain organized filing systems (Google Drive, Notion, etc.).
• Support light personal tasks for executives when required (family travel, reservations, gifts).

Qualifications:

• Experience: 3+ years as an Executive Assistant supporting C‑level executives.
• Education: Bachelor’s degree preferred but not required.
• Mastery of Google Workspace / Microsoft Office, Slack, Asana or similar tools.
• Exceptional written and verbal communication with a polished, professional demeanor.
• Extreme attention to detail and ability to juggle competing priorities without dropping the ball.
• Proven discretion with highly confidential information.

Seniority level

Associate

Employment type

Full‑time

Job function

Administrative

Industries

Aviation and Aerospace Component Manufacturing