Executive Assistant Job at Murray Resources - Best Staffing Agency in Houston

Executive Assistant

We are seeking an Executive Assistant to provide comprehensive administrative support to senior leadership and help ensure seamless day-to-day operations. The ideal candidate is proactive, detail-oriented, and highly organized, with strong communication skills and a collaborative approach. This role will support executive efficiency by managing calendars, coordinating meetings, overseeing correspondence, and facilitating communication across teams, all while upholding the highest levels of professionalism and confidentiality.

Salary + Additional Benefits:

• $90,000-$105,000
• FSA
• PTO
• 401(k) with employer match

Location: Houston, TX

Type of Position: Direct Hire

Responsibilities:

• Manage calendars, including scheduling meetings and appointments.
• Coordinate meeting logistics, prepare agendas, gather information, and support the creation of reports and presentations.
• Document meeting discussions and distribute notes.
• Draft, edit, and prepare letters, memos, reports, and other written materials.
• Support the flow of information to key stakeholders by ensuring communications are routed appropriately.
• Answer and direct incoming calls and messages.
• Handle incoming and outgoing correspondence, including drafting routine communications.
• Welcome visitors and respond to inquiries or direct them as needed.
• Coordinate food, refreshments, and meeting hospitality as required.
• Arrange travel, including itineraries, documentation, and related logistics.
• Process expense submissions and prepare expense reports.
• Maintain organized electronic filing systems and retrieve documents as needed.
• Coordinate with internal teams (e.g., IT, Facilities, HR) to ensure smooth operations.
• Assist with planning and coordinating internal events, meetings, and occasional external engagements.
• Support office operations and provide general administrative assistance.
• Perform additional administrative tasks as assigned.

Requirements:

• Previous experience in an office setting supporting senior leaders (e.g., executives, VPs, or directors).
• Experience coordinating across multiple time zones is a plus.
• Comfortable working with individuals from diverse backgrounds and cultures.
• Strong proficiency in Microsoft Office, with the ability to quickly learn new systems and software.
• Strong writing, editing, and research skills.
• Familiarity with common office technology, tools, and applications.
• Excellent organizational skills, including calendar and priority management.
• Sound judgment and the ability to determine what information or communications require leadership attention.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong verbal and written communication skills.
• High attention to detail, including proofreading and accuracy.
• Professional, friendly, and able to build strong working relationships both internally and externally.
• Strong time management skills with the ability to multitask and prioritize effectively.
• Comfortable working under pressure and meeting tight deadlines.
• Adaptability to shifting priorities, ambiguity, and fast-changing needs.
• Composure in challenging situations and resilience when facing setbacks.
• Proactive problem‑solving ability with strong decision‑making skills.
• Comfortable working independently with minimal supervision.
• Self‑motivated with a strong sense of initiative.
• Positive, supportive, and solutions‑oriented attitude.
• Flexible mindset—open to handling a wide range of tasks.
• Ability to support and balance the needs of multiple stakeholders.

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.

Seniority level

Not Applicable

Employment type

Full‑time

Job function

Administrative

Industries: Oil and Gas