Administrative Assistant Job at VML in Kansas City

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Who We Are

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.

Who We Are Looking For

VML is seeking an Administrative Assistant who will provide support to our North America-based members of the leadership team, as well as perform light administrative duties in our Kansas City office. The ideal candidate is self‑motivated, detail‑oriented, and thrives in a fast‑paced environment. This person must have the ability to handle multiple priorities at once, build strong relationships across executive leadership, and have a flexible working style. Attention to detail and ability to excel in a fast‑paced environment is key.

The Administrative Assistant role requires onsite coordination, and as such only applicants local to the Kansas City area can be considered at this time.

What You’ll Do

• Liaise | be the point person for questions and requests directed to senior leaders they are supporting. Effectively communicate with executives, leaders and team members across the organization. Manage and prioritize time to ensure collaboration across the team.
• Coordinate | Provide calendar, meeting, and complex travel planning (both domestic and international), track and maintain conference room schedules and availability. Help executives manage time throughout the day and adjust schedules as needed. Manage time entry, expense reports, and expense reimbursement in a timely fashion. Work with clients to schedule meetings as required.
• Organize | Arrange and partner to plan internal meetings and events (such as offsite meetings, town halls, and team events), including event space, food, and travel itineraries. Handle business, company, and personnel details of highly confidential and sensitive nature, and engage with high level contacts inside and outside the company.
• Connect | Build relationships across the NA team and work well alongside a wide variety of people and teams.
• Support | Work with building management and vendors to ensure facilities are operating smoothly. Uphold and manage the appearance of the office including reception, kitchen, common areas, and keep supplies at the office stocked. Warmly welcome our clients and visitors and be the owner of our guest experience.

Who You Are

• Open and collaborative | Willing to pitch in and do whatever is needed with a positive attitude.
• Self‑Motivated | Able to stay motivated. Enjoys autonomy and takes initiative. Ability to prioritize and work through interruptions.
• Organized | Meticulous and well‑organized.

What You’ll Need

• Minimum of 6 years of administrative support experience supporting an executive team.
• Experience working with tight deadlines while maintaining flexibility and managing a wide range of priorities and expectations.
• Experience organizing and processing administrative documentation including contracts, shipping, and correspondence.
• Ability to coordinate extremely busy professional schedules through effective calendar management.
• A flexible working style to complete deadlines.
• Excellent written and verbal communication skills.

What We Offer

• Passionate, driven people | We champion a culture of people that do extraordinary work.
• Consciously cultivated culture | We aim to embody the behaviors to build an inclusive community that is in it together, bringing both positivity and active listening into the workplace as we simultaneously strive to empower creative bravery.
• Competitive benefits | What we offer full time hires ranges from the full spectrum of group health coverage options (medical, dental, vision) to a generous 401k match (100% dollar‑for‑dollar match, up to 5% of salary contribution), and a variety of paid time off offerings that reflect our investment in all aspects of your overall life balance and wellness.
• Growth‑minded opportunities | We aim to nurture a culture of real‑time feedback, growth‑oriented mindset, and plenty of training opportunities through VML and WPP, so you can continue to grow personally and professionally.

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

Seniority level

• Mid‑Senior level

Employment type

• Contract

Job function

• Administrative

Industries

• Advertising Services

WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

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