Executive Assistant Job at Advanced Sterilization Products in Irvine

Executive Assistant Advanced Sterilization Products Join to apply for the Executive Assistant role at Advanced Sterilization Products . Location: Irvine, CA On-site, 5 days/week Why You Should Join At Advanced Sterilization Products (ASP), we believe administrative professionals are strategic partners who drive efficiency, foster collaboration, and help leaders stay focused on what matters most. As an Administrative Assistant, youll be at the heart of our operationssupporting senior executives, coordinating cross?functional projects, and contributing to a culture of excellence and innovation. What Youll Do In this high?impact role, youll provide executive?level administrative support to three L1 leaders across Research & Development (R&D), Regulatory Affairs & Quality Assurance (RAQA), and Operations (OPS). Youll work closely with other Executive Assistants and departments across the business, bringing a proactive, solutions?oriented mindset to help leaders stay focused on business priorities while ensuring their time and resources are managed effectively. Key Responsibilities Manage complex calendars, appointments, and priorities using Outlook to ensure leaders days are organized and productive Serve as a gatekeeper for schedules and information, maintaining professionalism and discretion Build strong relationships across departments to understand business priorities and support cross?functional collaboration Leverage technology and AI tools to streamline workflows and enhance decision?making Participate in monthly business meetings and contribute to action planning and follow?through Create and maintain standard work processes for leaders and their teams Coordinate logistics for meetings, events, and conference calls, including room bookings, catering, and materials Prepare leaders for meetings by organizing agendas, background materials, and briefing documents Support post?meeting follow?up, including tracking commitments and coordinating additional support Develop presentations, spreadsheets, and documents using PowerPoint, Excel, and other tools Review and manage sensitive documents with a high level of discretion and compliance awareness Arrange domestic and international travel, including visa coordination and compliance documentation Prepare and reconcile expense reports accurately and on time Partner with other Executive Assistants and leadership teams to ensure seamless support across the organization What You Bring Must?Have Qualifications Bachelors degree 3+ years of experience in administrative roles, including support for senior executives Strong organizational and time?management skills High attention to detail and discretion Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams, SharePoint) Preferred Qualifications Experience in project coordination or management Familiarity with AI?powered productivity tools and automation platforms Ability to work in a fast?paced environment and adapt to changing priorities Business curiosity and ability to connect administrative work to strategic goals Collaborative mindset and willingness to take on tasks beyond the core role Interest in the healthcare industry and a passion for supporting impactful work Compensation Bonus or Equity: Eligible for bonus as part of the total compensation package. Pay Range: 59,570.00 110,630.00 (local currency) Fortive Corporation Overview Fortives essential technology makes the world safer and more productive. We accelerate transformation in high?impact fields like workplace safety, build environments, and healthcare. We are a global industrial technology innovator with a startup spirit. Our forward?looking companies lead the way in healthcare sterilization, industrial safety, predictive maintenance, and other mission?critical solutions. We are a diverse team 10,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. At Fortive, we believe in you, us, and growth. About Advanced Sterilization Products ASP is a leading global provider of innovative sterilization and disinfection solutions, and a pioneer of low?temperature hydrogen peroxide sterilization technology. ASPs mission is to protect patients during their most critical moments. We support healthcare facilities in the fight to protect patients against hospital acquired infections, which are a leading cause of morbidity and mortality. ASPs products, which are sold globally, include the STERRAD system for sterilizing instruments and the EVOTECH and ENDOCLENS systems for endoscope reprocessing and cleaning. EEO Statement We Are an Equal Opportunity Employer. Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at applyassistance@fortive.com. #J-18808-Ljbffr