Executive Assistant Job at Family Office in Town of Italy

Step into a role that stands at the intersection of luxury, precision, and global influence. As a Personal Assistant supporting a Forbes‑listed businessman and his family, you will operate in a world where standards are uncompromising, expectations are elevated, and every detail matters.

About The Role

This is a fully remote job with a global scope. You’ll manage daily tasks, organise travel, assist with personal and business matters, and help create smooth and high‑quality experiences.

What You'll Do

• Serve as the right hand to a high‑profile individual, managing daily tasks and personal requests with full autonomy.
• Craft bespoke luxury travel itineraries, curating unique experiences and ensuring effortless movement across global destinations.
• Deliver VIP‑level concierge and lifestyle management, handling everything from exclusive reservations to high‑touch experiences.
• Coordinate private events and engagements, ensuring every detail – the venue, the timing, the ambience – is impeccably executed.
• Conduct deep research and manage logistics for significant purchases, rare items, and special gifts.
• Collaborate with Executive Assistants and different teams across multiple time zones, maintaining a harmonious and efficient ecosystem.
• Handle sensitive personal and family matters with absolute confidentiality, flexibility, and grace.

Why This Role Is Special?

You will join a trusted family office known for high standards, privacy, and excellent service. It’s a chance to support influential people while enjoying the freedom of remote work.

What We’re Looking For

• 3–5+ years of PA experience within a UHNWI environment or private family office.
• Fluency in English and Russian – spoken and written – is essential.
• Demonstrated independence and the ability to make decisions in fast‑paced, high‑stakes situations.
• Extensive experience in luxury travel, concierge services, and VIP support.
• Exceptional organisational skills, with meticulous attention to detail and the ability to plan proactively.
• A flexible, proactive, can‑do attitude, capable of managing shifting priorities and multiple tasks at once.
• Strong, verifiable references available upon request.

Benefits

• Exclusive access to an elite global network – immerse yourself in a high‑level community of industry leaders, entrepreneurs, and top‑tier professionals.
• Medical insurance to support your well‑being and peace of mind.
• Generous paid time off, allowing you to recharge, travel, and maintain a healthy work–life balance.
• Fully sponsored international team‑building retreats 3–4 times per year in stunning destinations around the world – designed to inspire, connect, and reward top performance.
• A remote‑first lifestyle, giving you the freedom to work from anywhere while being part of a world‑class, high‑performance team.

Apply now and become a key part of a world where precision, trust, and luxury live at the center of everything you do!

Seniority level

Not Applicable

Employment type

Full‑time

Job function

Administrative

Industries

Personal Care Services