Confidential Jobs is hiring: Front Desk Receptionist in Palo Alto

This range is provided by Confidential Jobs. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $90,000.00/yr

Key Responsibilities

Front Desk Management

• Greet and welcome visitors, ensuring a positive first impression of the company.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate person or department.
• Maintain a tidy and organized reception area.
• Handle incoming and outgoing mail and deliveries.
• Manage activation and deactivation of employee badges.

Workplace Experience

• Assist in executing workplace events and activities, including company meetings, celebrations, and wellness programs.
• Monitor and maintain office supplies and equipment, placing orders as needed.
• Support initiatives that enhance workplace culture and employee engagement.
• Coordinate interview schedules and communicate with candidates and hiring managers.
• Ensure a smooth and positive candidate experience throughout the interview process.
• Handle confidential candidate information with discretion.

HR Team Support

• Assist with onboarding new employees, including preparing or shipping welcome kits.
• Maintain and update employee records and databases.
• Support HR administrative tasks as needed.

Qualifications

Experience & Skills

• 3–5 years in a receptionist or office support role, preferably in a fast‑paced, growing organization.
• Experience working collaboratively with HR, Recruiting, and Facilities teams.
• Strong organizational, multitasking, and problem‑solving skills.
• Excellent verbal and written communication skills; able to communicate effectively with employees at all levels.
• Polite, adaptable, dependable, professional, and proactive.
• Ability to remain focused and productive during quiet periods and minimize personal device usage at the front desk.

Technical Skills

• Proficiency in Microsoft Office Suite (Office365, Word, Excel, PowerPoint) and other relevant software.

Education

• Bachelor’s degree preferred. Additional certification in office management, HR, or a related field is a plus.

Other Requirements

• Ability to work onsite five days per week, starting at 8:00 AM.
• Flexibility to work outside normal hours occasionally for company events.
• Ability to lift and move items up to 25 lbs occasionally.

Seniority level

Associate

Employment type

Contract

Job function

Administrative

Industries

Software Development

Palo Alto, CA