Yates Construction
Job Title:
Executive Administrative Assistant
Location:
Rockdale, TX
Job Summary:
An Executive Assistant aids high-level executive within the company and is often trusted with complex duties and sensitive information and generally ensuring the smooth running of the office, working both on a one-to-one basis with executives and on a wider basis with internal and external stakeholders.
In addition to general administrative work, Executive Assistants may oversee scheduling meetings, taking minutes during sessions, maintaining databases, and producing reports or presentations for their executive leadership. The role demands flexibility and a high degree of planning to ensure that the Executive’s schedule is precisely managed.
Primary Duties
Organize, schedule, and maintain various meetings with internal and external project stakeholders as needed.
Prepare meeting agendas, presentations, and minutes
Prepare reports and maintain appropriate filing systems
Own and manage onsite project on-boarding process for new-hires
Assist in the coordination of community involvement and community sponsored events, along with the processing of associated invoices
Ensure timely submission of time sheets for the project team
Plan social functions for internal and external project teams
Submit and reconcile expense reports
Applications
Microsoft Suite – Word, Excel, Outlook, PowerPoint, and Teams
Zoom
Adobe Photoshop and InDesign
Qualifications
High School Diploma or equivalent
A certificate or Diploma in Business Administration is preferred
Minimum of five (5) years of experience as a receptionist, administrative assistant, or equivalent customer service-related position
One (1) year minimum experience in similar position Proficiency in Computer Skills
Requirements
Excellent written and verbal communication skills
Attention to detail and problem-solving skills
Strong organizational skills with the ability to multi-task
Excellent time management skills and ability to prioritize work
Physical Demands / Essential Job Functions:
This job description reflects an assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Physical requirements for this role may include but not limited to walking, standing, operating tools/equipment, and lifting items (up to 25lbs). Tasks may also be carried out in varying weather conditions and environments as applicable to the position.
About Yates Construction Ranked among the top commercial and industrial construction companies in the country by Engineering News-Record, Yates Construction is family-owned and provides a wide range of construction and building services. Incorporating in 1964 by William G. Yates Jr., we have steadily grown to become one of the top commercial and industrial construction companies in the nation. We are financially sound with a significant bonding capacity as well as vast personnel and equipment resources.
Our portfolio includes commercial and industrial projects from various sectors including arts and culture, civil, commercial, education, entertainment and gaming, federal, healthcare, hospitality, manufacturing, municipal, retail, and technology. We work hard to understand our client’s business needs and continually look for opportunities to provide additional value to our clients and their projects.
Our client relationships are the foundation of our success, and our primary goal is to help each of our clients achieve their vision. We do this by carefully managing the details and complexities of each project and communicating constantly with all team members.
Yates Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal and state law requirements.
Yates complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.
Seniority level Mid-Senior level
Employment type Full-time
Job function Administrative
Industries Construction
Referrals increase your chances of interviewing at Yates Construction by 2x
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Executive Administrative Assistant
Location:
Rockdale, TX
Job Summary:
An Executive Assistant aids high-level executive within the company and is often trusted with complex duties and sensitive information and generally ensuring the smooth running of the office, working both on a one-to-one basis with executives and on a wider basis with internal and external stakeholders.
In addition to general administrative work, Executive Assistants may oversee scheduling meetings, taking minutes during sessions, maintaining databases, and producing reports or presentations for their executive leadership. The role demands flexibility and a high degree of planning to ensure that the Executive’s schedule is precisely managed.
Primary Duties
Organize, schedule, and maintain various meetings with internal and external project stakeholders as needed.
Prepare meeting agendas, presentations, and minutes
Prepare reports and maintain appropriate filing systems
Own and manage onsite project on-boarding process for new-hires
Assist in the coordination of community involvement and community sponsored events, along with the processing of associated invoices
Ensure timely submission of time sheets for the project team
Plan social functions for internal and external project teams
Submit and reconcile expense reports
Applications
Microsoft Suite – Word, Excel, Outlook, PowerPoint, and Teams
Zoom
Adobe Photoshop and InDesign
Qualifications
High School Diploma or equivalent
A certificate or Diploma in Business Administration is preferred
Minimum of five (5) years of experience as a receptionist, administrative assistant, or equivalent customer service-related position
One (1) year minimum experience in similar position Proficiency in Computer Skills
Requirements
Excellent written and verbal communication skills
Attention to detail and problem-solving skills
Strong organizational skills with the ability to multi-task
Excellent time management skills and ability to prioritize work
Physical Demands / Essential Job Functions:
This job description reflects an assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Physical requirements for this role may include but not limited to walking, standing, operating tools/equipment, and lifting items (up to 25lbs). Tasks may also be carried out in varying weather conditions and environments as applicable to the position.
About Yates Construction Ranked among the top commercial and industrial construction companies in the country by Engineering News-Record, Yates Construction is family-owned and provides a wide range of construction and building services. Incorporating in 1964 by William G. Yates Jr., we have steadily grown to become one of the top commercial and industrial construction companies in the nation. We are financially sound with a significant bonding capacity as well as vast personnel and equipment resources.
Our portfolio includes commercial and industrial projects from various sectors including arts and culture, civil, commercial, education, entertainment and gaming, federal, healthcare, hospitality, manufacturing, municipal, retail, and technology. We work hard to understand our client’s business needs and continually look for opportunities to provide additional value to our clients and their projects.
Our client relationships are the foundation of our success, and our primary goal is to help each of our clients achieve their vision. We do this by carefully managing the details and complexities of each project and communicating constantly with all team members.
Yates Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal and state law requirements.
Yates complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.
Seniority level Mid-Senior level
Employment type Full-time
Job function Administrative
Industries Construction
Referrals increase your chances of interviewing at Yates Construction by 2x
#J-18808-Ljbffr