NMSU Conference Services
Job Overview
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Admin Asst, Assc
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NMSU Conference Services Position Details
Position Title:
Admin Asst, Assc College/Division: Cooperative Extension Service Department: 312050-ADMIN PRGM LOS ALAMOS CTY Location: NMSU satellite location, Los Alamos County Closing date: Jan 5 2026 - 23:55 MST Salary/Hourly Rate: $16.83 Full-time Equivalency: 1.0 FLSA Status: Non-Exempt Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME) Contingent Upon Funding: Not Applicable Standard Work Schedule: Standard (M-F, 8-5) Employment type: Full-time Job function: Administrative Industry: Hospitality Contact
Department Contact: Angela Prada, (505) 662-2656, angprada@nmsu.edu Internal or External Search
External - Open to all applicants Job Duties and Responsibilities
Answer phones, emails, and in-person customers who visit the office. Become familiar with the various programs and activities conducted within the office and be able to direct customers to the appropriate agent. Disseminate basic information about upcoming events as well as other avenues of information for customers. Communicate policy and procedures with agents and other office staff. Assist 4-H volunteers and parents with registration, project materials, and 4-H policies and procedures. Sort, screen, and distribute incoming mail. Maintain the county website and social media platforms. Resolve routine administrative problems and answer inquiries concerning activities and operations of departmental processes. Perform a range of staff and or operational support activities. Prepare finance documentation for different types of payments for utilities, agent travel, program activities, and office equipment. Track county finance monthly for proper spending and reconciliation of departmental procurement card. Carry out administrative duties as necessary such as filing, typing, copying, binding, scanning, etc. Order, stock, and distribute office supplies. Establish, maintain, process, and update files, records, and or other office documents. Operate a personal computer to enter data, draft, edit, revise, and print letters. Draft or prepare responses to routine inquiries; prepare photocopies and flyers for events. Arrange meetings and conferences, schedule interviews and appointments, and perform other duties related to maintaining one or more individuals’ schedules/calendars. Make travel and lodging arrangements, either directly or through a travel agency. Assist staff members in preparation for programs. Maintain computer and manual filing systems. Maintain Civil Rights files and contact reporting. Maintain office hours while agents are in the field delivering programs. Qualifications
Required Education and Experience: High School diploma + 1 year of relevant experience, or higher degree. Special Certification/Licensure: Must live in, or be willing to commute daily to work in Los Alamos, NM. Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment. Physical Effort: No or very limited physical effort required. Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking. Risk: No or very limited exposure to physical risk. Recruitment Summary
NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. It is a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. EEO Statement
New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.
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Join to apply for the
Admin Asst, Assc
role at
NMSU Conference Services Position Details
Position Title:
Admin Asst, Assc College/Division: Cooperative Extension Service Department: 312050-ADMIN PRGM LOS ALAMOS CTY Location: NMSU satellite location, Los Alamos County Closing date: Jan 5 2026 - 23:55 MST Salary/Hourly Rate: $16.83 Full-time Equivalency: 1.0 FLSA Status: Non-Exempt Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME) Contingent Upon Funding: Not Applicable Standard Work Schedule: Standard (M-F, 8-5) Employment type: Full-time Job function: Administrative Industry: Hospitality Contact
Department Contact: Angela Prada, (505) 662-2656, angprada@nmsu.edu Internal or External Search
External - Open to all applicants Job Duties and Responsibilities
Answer phones, emails, and in-person customers who visit the office. Become familiar with the various programs and activities conducted within the office and be able to direct customers to the appropriate agent. Disseminate basic information about upcoming events as well as other avenues of information for customers. Communicate policy and procedures with agents and other office staff. Assist 4-H volunteers and parents with registration, project materials, and 4-H policies and procedures. Sort, screen, and distribute incoming mail. Maintain the county website and social media platforms. Resolve routine administrative problems and answer inquiries concerning activities and operations of departmental processes. Perform a range of staff and or operational support activities. Prepare finance documentation for different types of payments for utilities, agent travel, program activities, and office equipment. Track county finance monthly for proper spending and reconciliation of departmental procurement card. Carry out administrative duties as necessary such as filing, typing, copying, binding, scanning, etc. Order, stock, and distribute office supplies. Establish, maintain, process, and update files, records, and or other office documents. Operate a personal computer to enter data, draft, edit, revise, and print letters. Draft or prepare responses to routine inquiries; prepare photocopies and flyers for events. Arrange meetings and conferences, schedule interviews and appointments, and perform other duties related to maintaining one or more individuals’ schedules/calendars. Make travel and lodging arrangements, either directly or through a travel agency. Assist staff members in preparation for programs. Maintain computer and manual filing systems. Maintain Civil Rights files and contact reporting. Maintain office hours while agents are in the field delivering programs. Qualifications
Required Education and Experience: High School diploma + 1 year of relevant experience, or higher degree. Special Certification/Licensure: Must live in, or be willing to commute daily to work in Los Alamos, NM. Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment. Physical Effort: No or very limited physical effort required. Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking. Risk: No or very limited exposure to physical risk. Recruitment Summary
NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. It is a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. EEO Statement
New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.
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